University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Senior Executive Assistant to the Joint Chair

Information:

This job is now closed

Job summary

We are seeking an experienced andhigh performingSenior Executive Assistantfor the Joint Chair and Vice Chairs of NBT and UHBW.

This is a new and exciting opportunity for someone with proven Executive/Board level Executive Assistant experience. The postholder will work across both organisations.

Please note that whilst this role is advertised across NBT's and UHBW's job boards, candidates only need to apply once.

Why apply?

  • You will be working across two large acute NHS providers, in a vibrant and diverse city

  • Work at the heart of both organisations as they form their hospital group

  • A fascinating, fast-paced, and dynamic role; each day will be different

  • You will be joining a friendly and high performing team

The successful candidate will havesignificant experience of:

  • Supporting Executive/Non-Executive Directors in a fast-paced environment

  • Working to very tight deadlines and managing conflicting priorities.

  • Working within the NHS, with a strong knowledge of the sector landscape and priorities

  • Working where discretion, good judgement and the highest standards of professionalism are required

Main duties of the job

As the Senior Executive Assistant supporting the Joint Chair and Vice Chairs you will:

  • Provide high level, professional EA support

  • Act as an interface between the Joint Chair and Vice Chairs and staff at all levels

  • With guidance from senior colleagues, develop a thorough understanding of the Joint Chair's and Vice Chairs' priorities and ways of working

  • Work with senior colleagues to help ensure that the Joint Chair's and Vice Chairs' priorities are effectively communicated and progressed

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

Details

Date posted

09 January 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

387-TS-6972-KM

Job locations

NBT Trust Headquarters & UHBW Trust Headquarters

Bristol

BS1 3NU


Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person Specification

Qualifications

Essential

  • Educated to degree level, or equivalent experience
  • Post graduate qualification or further training in a business administration role
  • IT skills or qualification to ECDL/RSA standard or equivalent

Knowledge and Experience

Essential

  • Substantial secretarial and personal assistant experience at a senior level
  • A strong understanding of the local healthcare sector and wider political context within BNSSG

Desirable

  • Previous NHS experience

Aptitudes

Essential

  • Methodical and reliable, with attention to detail and accuracy
  • Capacity to adopt changes to working practices quickly
  • Exhibit diplomacy, and listening skills with ability to interact with people of all levels and backgrounds

Skills and Abilities

Essential

  • Excellent and professional communications both face-to-face, over the phone and by email
  • Ability to manage an unpredictable workload where there are frequent interruptions and distractions
  • Proven good organisational skills
Person Specification

Qualifications

Essential

  • Educated to degree level, or equivalent experience
  • Post graduate qualification or further training in a business administration role
  • IT skills or qualification to ECDL/RSA standard or equivalent

Knowledge and Experience

Essential

  • Substantial secretarial and personal assistant experience at a senior level
  • A strong understanding of the local healthcare sector and wider political context within BNSSG

Desirable

  • Previous NHS experience

Aptitudes

Essential

  • Methodical and reliable, with attention to detail and accuracy
  • Capacity to adopt changes to working practices quickly
  • Exhibit diplomacy, and listening skills with ability to interact with people of all levels and backgrounds

Skills and Abilities

Essential

  • Excellent and professional communications both face-to-face, over the phone and by email
  • Ability to manage an unpredictable workload where there are frequent interruptions and distractions
  • Proven good organisational skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Address

NBT Trust Headquarters & UHBW Trust Headquarters

Bristol

BS1 3NU


Employer's website

https://www.uhbw.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Address

NBT Trust Headquarters & UHBW Trust Headquarters

Bristol

BS1 3NU


Employer's website

https://www.uhbw.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Director of Corporate Governance

Xavier Bell

xavier.bell@nbt.nhs.uk

07930252220

Details

Date posted

09 January 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

387-TS-6972-KM

Job locations

NBT Trust Headquarters & UHBW Trust Headquarters

Bristol

BS1 3NU


Supporting documents

Privacy notice

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)'s privacy notice (opens in a new tab)