Job summary
We have an exciting opportunity for you to join our Womens and children's Rota coordinator team. Closely working with medical rostering team, HR workforce, payroll and medical staffing teams. The successful candidate will have excellent organisation and communication skills .They will assist the team in the coordination and administration of rotas .
If you are looking for a varied administration role that enables you to use your excellent customer service and organisation skills please apply.
Previous applicants need not apply
Main duties of the job
Liaising with senior medical staff within the Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots.
Ensuring rotas are maintained accurately and are consistently up to date.
Liaising with nominated junior and senior medical staff on a regular basis tofacilitate the smooth and efficient running of all rotas.
Liaising with Medical HR to be aware of the incoming junior medical staff and collecting leave requests to enable rotas to be developed in a timely way.
Ensuring that contact details for each doctor taking part in the rotas are up todate and accurate.? Keeping an overall record of all Junior Doctors and their work schedules
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Skills and Abilities
Essential
- Excellent written/verbal communication and numeracy skills
- Ability to communicate and develop productive working relationships
- Strong negotiation and influencing skills
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Flexible approach and responsive to change
- Strong organisational skills
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
Aptitudes
Essential
- Attention to detail
- Self-starter with proactive and flexible approach
Qualifications and Training
Essential
Desirable
- Degree-level qualification or relevant experience
Knowledge and Experience
Essential
- Knowledge of dealing with staff of all levels within a large organisation
- Experience of working in a complex environment with competing service demands
- Knowledge of dealing with staff of all levels within a large organisation
Desirable
- Experience of working within Human Resources/Medical HR in the NHS
- Knowledge of New Deal and European Working Time Directive working time regulations
Person Specification
Skills and Abilities
Essential
- Excellent written/verbal communication and numeracy skills
- Ability to communicate and develop productive working relationships
- Strong negotiation and influencing skills
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Flexible approach and responsive to change
- Strong organisational skills
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
Aptitudes
Essential
- Attention to detail
- Self-starter with proactive and flexible approach
Qualifications and Training
Essential
Desirable
- Degree-level qualification or relevant experience
Knowledge and Experience
Essential
- Knowledge of dealing with staff of all levels within a large organisation
- Experience of working in a complex environment with competing service demands
- Knowledge of dealing with staff of all levels within a large organisation
Desirable
- Experience of working within Human Resources/Medical HR in the NHS
- Knowledge of New Deal and European Working Time Directive working time regulations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Hospital for Children/St Michael's Hospital
Upper Maudlin Street/Southwell Street
Bristol
BS2 8BJ
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
