Job summary
We are looking for an experienced Rota Co-ordinator to lead and manage a Band 4 Rota Co-ordinator in Surgery Division.
The role involves providing comprehensive administrative support and leadership for the production and running of rotas for junior medical staff, ensuring rotas are completed, updated and publicised in line with required timescales, highlighting any requirements for locum cover in a timely manner. You will be responsible for producing data and reporting on the effectiveness of the rotas, ensuring all absence is recorded accurately and in a timely manner. Alongside these responsibilities, you will manage a Rota Co-ordinator working across
Main duties of the job
Provide line management and leadership to the a Band 4 Rota Co-ordinator
To oversee the production and maintenance of junior doctor on call rotas for the Division of Surgery, ensuring that they are compliant with EWTD and New Deal regulations and that they are equitable for all staff.
To oversee the design, production and monitoring of new medical rota templates, when required, ensuring compliance with EWTD, New Deal regulations and bandings.
To oversee an annual review, with Medical HR, of all medical rotas to ensure continued compliance with EWTD and New Deal regulations
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
- As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure were meeting our pledge.
- The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
- UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
- To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
- If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
- The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
- Please be aware of scams unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
IMPORTANT:
Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
As a guide interviews should usually take place within 3 weeks of the closing date.
When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
- As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure were meeting our pledge.
- The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
- UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
- To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
- If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
- The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
- Please be aware of scams unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
IMPORTANT:
Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
As a guide interviews should usually take place within 3 weeks of the closing date.
When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.
Person Specification
Knowledge and Experience
Essential
- Experience of managing rotas and resolving rota issues
- Proven ability of working in a team environment and delivering team objectives
- Experience of management of other team members of staff, including day to day delegation of work
- Evidence of working under pressure to tight deadlines whilst prioritising workload (E) o Ability to manage own workload
- Knowledge of medical and dental terms and conditions of service, including Understanding of monitoring process for doctors in training
- Experience of using rota software
Desirable
- Experience of HR practices
- Knowledge of New Deal and European Working Time Directive working time regulations
- Knowledge of rota re-banding process
- Experience and knowledge of monitoring of junior doctors hours
- Experience of rota design to maximise efficiency
Skills and Abilities
Essential
- Excellent written/verbal communication and numeracy skills
- Ability to develop productive working relationships
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Strong organisational skills
- Ability to work as a team and supervise others
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
- Flexible approach and responsive to change
- Strong negotiation and influencing skills
Qualifications and Training
Essential
- Educated to degree level or equivalent experience
Desirable
- Line Management qualification/ experience
Aptitudes
Essential
- Ability to communicate and develop productive working relationships with all levels of organisation
- Excellent organisational skills with ability to prioritise and manage own workload and workload of others within a team
Person Specification
Knowledge and Experience
Essential
- Experience of managing rotas and resolving rota issues
- Proven ability of working in a team environment and delivering team objectives
- Experience of management of other team members of staff, including day to day delegation of work
- Evidence of working under pressure to tight deadlines whilst prioritising workload (E) o Ability to manage own workload
- Knowledge of medical and dental terms and conditions of service, including Understanding of monitoring process for doctors in training
- Experience of using rota software
Desirable
- Experience of HR practices
- Knowledge of New Deal and European Working Time Directive working time regulations
- Knowledge of rota re-banding process
- Experience and knowledge of monitoring of junior doctors hours
- Experience of rota design to maximise efficiency
Skills and Abilities
Essential
- Excellent written/verbal communication and numeracy skills
- Ability to develop productive working relationships
- Excellent IT skills with experience of all Microsoft packages, especially Excel
- Strong organisational skills
- Ability to work as a team and supervise others
- Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
- Flexible approach and responsive to change
- Strong negotiation and influencing skills
Qualifications and Training
Essential
- Educated to degree level or equivalent experience
Desirable
- Line Management qualification/ experience
Aptitudes
Essential
- Ability to communicate and develop productive working relationships with all levels of organisation
- Excellent organisational skills with ability to prioritise and manage own workload and workload of others within a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Infrimary
Upper Maudlin St,
Bristol
BS2 8HW
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
