Medical Records Scanning Bureau Clerk

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

This job is now closed

Job summary

Bristol Eye Hospital (BEH) have a unique opportunity for a motivated and focused individual to join their medical records team. This post will initially support with pull and prep of physical notes for clinics. However, over time duties will support the scanning of existing and new medical records to support our transition to a paper light/paperless system.

The successful candidate will demonstrate experience of working in a team with deadlines and be proficient in the use of Microsoft packages, be able to type .

This role requires some manual handling, transporting notes using trollies, moving note storage rack via a mechanised system. Please note this role will involve a lot of moving around and standing for periods of time.

Previous applicants need not apply.

This vacancy may close early due to high volumes of applicants

Main duties of the job

To ensure the methodical pulling and organising of the patient's case note records for patient activity, this includes sending the patients case notes (both present & futures processes) to out-patient clinics and to departments/wards for planned admissions/emergency activity or directly to the scanning bureau in a timely mannerand in line with the Trust requirements.
Work as a team to prepare/maintain the patients case notes for the patient's care following manual and electronic processes at both the Medical Records Libraries andwithin the Medical Records Scanning Bureau.
To investigate and track patients case notes i.e., searching the library for missing case notes, searching & retrieving case notes for the emergency department and wards from around the Trust. Ensuring that all case notes are updated on the Trust Medway tracking system. Disclosure of patient information in accordance with current legislation.
Work as a team to deal with loose filing/paperwork that comes into the current Medical Records Libraries and within the Scanning Bureau.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Date posted

07 February 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa / pro rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

387-S-6027-LH

Job locations

Bristol Eye Hospital

Lower Maudlin Street

Bristol

BS1 2LX

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person Specification

Qualifications and Training

Essential

Minimum of 2 GCSE's which must include English and Mathematics

Desirable

NVQ Level 2 in Business Administration or equivalent

Knowledge and Experience

Essential

Basic keyboard skills
Understanding and maintaining of filing systems
Working knowledge of Microsoft office i.e. Outlook, excel and word
Working in a busy office environment

Desirable

Previous NHS Experience

Skills and Abilities

Essential

To have the physical ability to meet the very demanding requirements of the role
Able to prioritise and manage own workload
Be able to work fast and efficiently and in a safe manner
Ability to work independently and in a team

Aptitudes

Essential

Have a pleasant manner and good communication skills
Accuracy & Numeracy

Person Specification

Qualifications and Training

Essential

Minimum of 2 GCSE's which must include English and Mathematics

Desirable

NVQ Level 2 in Business Administration or equivalent

Knowledge and Experience

Essential

Basic keyboard skills
Understanding and maintaining of filing systems
Working knowledge of Microsoft office i.e. Outlook, excel and word
Working in a busy office environment

Desirable

Previous NHS Experience

Skills and Abilities

Essential

To have the physical ability to meet the very demanding requirements of the role
Able to prioritise and manage own workload
Be able to work fast and efficiently and in a safe manner
Ability to work independently and in a team

Aptitudes

Essential

Have a pleasant manner and good communication skills
Accuracy & Numeracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information