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University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Undergraduate Medical Education Administrator

Information:

This job is now closed

Job summary

We are seeking an enthusiastic, flexible, and motivated administrator to join our professional and friendly team on a fixed term (maternity cover) basis.

This full-time post provides an ideal opportunity for the successful candidate to be part of the South Bristol Academy team, one of the partner organisations of the University of Bristol medical school ("the University") and is responsible for the clinical placements of undergraduate medical students at University Hospitals Bristol and Weston NHS Foundation Trust (UHBW).

You will benefit from the experience of simultaneously working for two major organisations - UHBW and the University of Bristol.

The SBA office and teaching rooms are based in Dolphin House within the Bristol Royal Infirmary. The post holder will provide an administrative service to the South Bristol Academy.

The SBA administration team is part of the wider UHBW Medical Education Department which also includes Postgraduate Medical Education.

As well as this being an organisational role, we are here to support medical students on placement in the BRI with their queries, concerns and pastoral needs - therefore this is predominantly an office-based role.

The 37.5 hours are to be worked over 5 days, within the hours of 9 a.m. - 5 p.m.

Main duties of the job

You will love this job if you:

  • Enjoy working alongside a wide variety of professionals (you will be closely working with UHBW consultants, clinical teaching fellows, administrative staff and University academics)
  • Enjoy working in a busy office environment and would enjoy interacting in-person with medical students, doctors and office staff
  • Are someone who is used to managing their own time and workload, and who will enjoy the challenge of creating student timetables, managing courses and assessments.
  • Have excellent IT and communication skills and be familiar with all common computer software packages (Office 365, Microsoft Teams, Word, Excel etc).
  • Like working in a close-knit and supportive team, comprised of people working in different professions.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge

Details

Date posted

18 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

387-TS-6619-KM

Job locations

Bristol Royal Infirmary

Marlborough Street

Bristol

BS2 8HW


Job description

Job responsibilities

Please refer to the JD attached to this vacancy for more information on the job description and main responsibilities.

Job description

Job responsibilities

Please refer to the JD attached to this vacancy for more information on the job description and main responsibilities.

Person Specification

Knowledge and Experience

Essential

  • Experience working within a large, complex organisation
  • Excellent keyboard skills and knowledge of Microsoft Office packages
  • Experience dealing with confidential information and adhering to Data Protection
  • Substantial experience working in a busy office and/or within a team supporting managers

Desirable

  • Previous NHS experience
  • Experience working in an education environment

Skills and Abilities

Essential

  • Experience of prioritising workload in a busy team
  • Excellent organisational and time management skills
  • The ability to work within a team
  • The ability to work autonomously, managing your own workload
  • Excellent communication, negotiating and influencing skills
  • The ability to meet deadlines and be flexible with work time
  • Experience of face to face communication with people on a multidisciplinary level
  • Ability to undertake light physical activity (i.e. setting up rooms, moving chairs and equipment)
  • Ability and willingness to undertake appropriate training
  • The ability to synthesise information into concise reports

Qualifications and Training

Essential

  • Educated to A-Level or with equivalent experience
  • Keyboard skills qualification or equivalent experience
Person Specification

Knowledge and Experience

Essential

  • Experience working within a large, complex organisation
  • Excellent keyboard skills and knowledge of Microsoft Office packages
  • Experience dealing with confidential information and adhering to Data Protection
  • Substantial experience working in a busy office and/or within a team supporting managers

Desirable

  • Previous NHS experience
  • Experience working in an education environment

Skills and Abilities

Essential

  • Experience of prioritising workload in a busy team
  • Excellent organisational and time management skills
  • The ability to work within a team
  • The ability to work autonomously, managing your own workload
  • Excellent communication, negotiating and influencing skills
  • The ability to meet deadlines and be flexible with work time
  • Experience of face to face communication with people on a multidisciplinary level
  • Ability to undertake light physical activity (i.e. setting up rooms, moving chairs and equipment)
  • Ability and willingness to undertake appropriate training
  • The ability to synthesise information into concise reports

Qualifications and Training

Essential

  • Educated to A-Level or with equivalent experience
  • Keyboard skills qualification or equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Address

Bristol Royal Infirmary

Marlborough Street

Bristol

BS2 8HW


Employer's website

https://www.uhbw.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Address

Bristol Royal Infirmary

Marlborough Street

Bristol

BS2 8HW


Employer's website

https://www.uhbw.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Medical Education Manager (undergraduate)

Philip Collings / Lucie Montgomery

SouthBristolAcademyManagers@uhbw.nhs.uk

01173422256

Details

Date posted

18 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

387-TS-6619-KM

Job locations

Bristol Royal Infirmary

Marlborough Street

Bristol

BS2 8HW


Supporting documents

Privacy notice

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)'s privacy notice (opens in a new tab)