Job summary
Division of Surgery, Band 6, Clinical Procurement Specialist.
Division of surgery has a new exciting new role for a band 6 Clinical Procurement Specialist.
The post holder will lead and support the Division of Surgery Theatre Suite, with the sourcing and procurement of goods, equipment and services required for continuous service delivery, using revenue and/or capital budgets. Working with a wide range of internal and external stakeholders, you will lead a programme of activity to ensure value for money procurement of high-quality goods and services whilst realising cost savings wherever possible. A key aspect to the role will be to identify and implement standardisation and rationalisation of goods and services, ensuring that the most cost-effective, clinically appropriate products are used wherever possible.
The post holder will act as a specialist resource to advise others on correct processes to be followed regarding purchase of goods and services, including adherence to the Trust Standing Financial Instructions. With financial responsibility as an authorised user of the Trust's Electronic Ordering and Requisitioning System (EROS), the post holder will also oversee and manage New Product Requests.
For more information or a informal visit please contact Kia Tonkin, Kia.tonkin@uhbw.nhs.uk
Main duties of the job
- Lead and work in collaboration with theatre managers and others on the procurement and purchase of non-pay goods and services required by theatres
- Work closely and collaboratively with the lead for the Managed Inventory System (MIS)
- Work closely and collaboratively with Bristol and Weston Purchasing Consortium (BWPC) colleagues to ensure high quality products and services are procured, along with realising value for money and support consumable trails and evaluations
- Have oversight of divisional New Product Requests: review, compare, analyse, and seek clarity around request prior to sign off
- Contribute to and report on CIP savings for theatres
- Report on and manage consignment stock in theatres ensuring expenditure is logged, managed, accurate and reportable
Capital
- Act as a key resource for theatre staff and managers, providing advice and support for the purchase of goods and services.
- Gain approval of repairs from budget manager/matron
- Have oversight of clinical evaluations and trials in theatres, taking the lead where necessary and in collaboration with BWPC, overseeing commercial tenders of equipment and products required for service delivery
-
Procurement
- Raise/authorise orders using EROS system.
- Work to ensure all kit expenditure is logged, managed, accurate and reportable.
- Ensure the most cost effective and efficient route of supply is maintained
- Management of Self and Others
- Effectively line manage Band 3 Theatre Procurement Officers within adult theatres.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
Person Specification
Qualifications and Training
Essential
- Registered Nurse or ODP or other clinical background eg physiotherapy, radiography
- Relevant clinical registration with professional body
- Specialist knowledge (eg MCIPS Level 5-6) or equivalent experience
- Degree qualification (or equivalent)
- Evidence of Continuous Professional Development (CPD)
Desirable
- Leadership/Management qualification
- Project management qualification eg. PRINCE2 or similar, or equivalent experience
- Financial management
Knowledge and Experience
Essential
- Operational experience within at least one acute hospital speciality
- Experience of providing leadership in an environment with a high level of ambiguity
- Experience of leading people and managing change
- Experience of working in a purchasing, warehouse or comparable environment
- Experience of communicating with a wide range of internal and external stakeholders related to the purchase of goods and services, some of which can be complex or contentious
- Experience of procuring, ordering and receipting clinical and non-clinical goods/services, using an electronic system
- Experience of working independently to agreed outcomes and timescales
Desirable
- Knowledge of relevant legal, compliance and probity issues
- Demonstrable track record of obtaining savings and other business indicators.
- Experience of leading projects within multidisciplinary teams to deliver change in a clinical environment
Skills and Abilities
Essential
- Ability to communicate with a wide range of stakeholders, internal and external to the organisation, on a range of topics, some of which could be complex or contentious
- Able to deal with complex facts and situations which require analysis, interpretation and comparison of a range of options
- Able to analyse complex problems issues, presenting information and recommending solutions using evidence-based data
- Able to constructively challenge the status quo to ensure best value from suppliers
- Ability to undertake option appraisals, trials and evaluations, making recommendations based on findings
- Enthusiastic, highly motivated and able to inspire others
- Methodical in approach, with an analytical mindset
- Flexible approach, adept at using initiative and working to provide innovative solutions
- Well presented, polite with a positive attitude to people and work
- Understanding of relevant Data Protection legislation
- Computer literacy; specifically Microsoft Word/Excel/Outlook
- Dexterity - ability to handle/manoeuvre various sizes/weights of equipment and goods across a wide range of environments
- Strong organisational, planning and prioritising skills
- Demonstrate self-awareness and understanding of personal accountability and ability to work within boundaries of defined procedures, guidelines and policies
- Ability to respond well to instruction and also able to give clear instruction to others
- Ability to identify problems, use initiative and act appropriately to maintain an efficient service within recognised boundaries
- Ability to work under pressure, managing regular interruptions and still meet tight deadlines
Desirable
- Understanding of UHBW Standing Financial Instructions
Person Specification
Qualifications and Training
Essential
- Registered Nurse or ODP or other clinical background eg physiotherapy, radiography
- Relevant clinical registration with professional body
- Specialist knowledge (eg MCIPS Level 5-6) or equivalent experience
- Degree qualification (or equivalent)
- Evidence of Continuous Professional Development (CPD)
Desirable
- Leadership/Management qualification
- Project management qualification eg. PRINCE2 or similar, or equivalent experience
- Financial management
Knowledge and Experience
Essential
- Operational experience within at least one acute hospital speciality
- Experience of providing leadership in an environment with a high level of ambiguity
- Experience of leading people and managing change
- Experience of working in a purchasing, warehouse or comparable environment
- Experience of communicating with a wide range of internal and external stakeholders related to the purchase of goods and services, some of which can be complex or contentious
- Experience of procuring, ordering and receipting clinical and non-clinical goods/services, using an electronic system
- Experience of working independently to agreed outcomes and timescales
Desirable
- Knowledge of relevant legal, compliance and probity issues
- Demonstrable track record of obtaining savings and other business indicators.
- Experience of leading projects within multidisciplinary teams to deliver change in a clinical environment
Skills and Abilities
Essential
- Ability to communicate with a wide range of stakeholders, internal and external to the organisation, on a range of topics, some of which could be complex or contentious
- Able to deal with complex facts and situations which require analysis, interpretation and comparison of a range of options
- Able to analyse complex problems issues, presenting information and recommending solutions using evidence-based data
- Able to constructively challenge the status quo to ensure best value from suppliers
- Ability to undertake option appraisals, trials and evaluations, making recommendations based on findings
- Enthusiastic, highly motivated and able to inspire others
- Methodical in approach, with an analytical mindset
- Flexible approach, adept at using initiative and working to provide innovative solutions
- Well presented, polite with a positive attitude to people and work
- Understanding of relevant Data Protection legislation
- Computer literacy; specifically Microsoft Word/Excel/Outlook
- Dexterity - ability to handle/manoeuvre various sizes/weights of equipment and goods across a wide range of environments
- Strong organisational, planning and prioritising skills
- Demonstrate self-awareness and understanding of personal accountability and ability to work within boundaries of defined procedures, guidelines and policies
- Ability to respond well to instruction and also able to give clear instruction to others
- Ability to identify problems, use initiative and act appropriately to maintain an efficient service within recognised boundaries
- Ability to work under pressure, managing regular interruptions and still meet tight deadlines
Desirable
- Understanding of UHBW Standing Financial Instructions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Infirmary
Upper Maudlin street
Bristol
BS2 8HW
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
