Job summary
Do you have previous experience using Allocate HealthRoster at system administration level rostering staff including medics? Can you tailor your communication and negotiating skills to your clients?
An exciting opportunity has arisen for an enthusiastic, motivated person to join our team as the e-Rostering Administration Officer.
The Central E rostering team at UHBristol are looking to recruit an enthusiastic, customer focussed person to join the team to support the e-Rostering function in the Trust. Based in Whitefriars (central Bristol) you will have excellent interpersonal skills to work with a full range of staff including all clinical based staff and their managers. This role is a permanent position predominately using the Allocate HealthRoster solution to roster staff; you will be working alongside the E rostering system administrator to provide rostering expertise to support the Trust's rostering strategy.
The 37.5 hours per week must be worked over five days (Mon-Fri) with working times being negotiable, but meeting the needs of the service. A flexible approach is required.
Main duties of the job
- Undertake essential business as usual tasks on the system.
- Ongoing maintenance and changes of existing roster
- Providing e-Rostering advice and guidance for service leaders and end users
- Contribute to the weekly and monthly reporting cycle for the organisation.
- Where indicated assist in the set-up of new areas.
You must be able to work on your own initiative and prioritise your workload in an organised and methodical style and having the ability to work to deadlines is a vital aspect of this post.
Your IT skills will ideally include experience in using electronic Rostering software however experience of using databases, spreadsheets, Word and Outlook are all essential.
Following a period of induction, the successful candidate will be expected to provide helpdesk support to service users. This will be by telephone calls, email or where more appropriate face to face tuition. Good interpersonal skills are a fundamental requirement of this post.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Qualifications and Training
Essential
- Educated to diploma or equivalent standard
- Evidence of on-going CPD in related subject or operational IT systems management training
Knowledge and Experience
Essential
- Previous experience of using Allocate HealthRoster with either Agenda for Change staff or medical rostering or previous experience of working with an Human Resource Management system and/or Payroll System
- Good understanding of contemporary workforce information practices
- Experience of working on a project in a large organisation, ideally within the NHS/Public Sector
- Experience in NHS Workforce Information systems
- Experience of communicating with staff different levels in a large and complex organisation
- Effective change management experience within a large organisation
- Experience in training on computerised systems
Skills and Abilities
Essential
- Excellent analytical and problem solving skills
- Excellent IT skills, including Microsoft (Access, Outlook, Word, Excel, PowerPoint) and ability to use other systems, as required
- Demonstrate a high degree of professionalism when liaising with all stakeholders
- Ability to work effectively as part of a team
- Highly developed and effective communication/interpersonal skills
- Ability to engage and motivate others and to use influencing skills
- Ability to deal with all issues sensitively and in a confidential manner
- Demonstrate evidence of organisational skills
- Demonstrate an understanding of audit processes
Person Specification
Qualifications and Training
Essential
- Educated to diploma or equivalent standard
- Evidence of on-going CPD in related subject or operational IT systems management training
Knowledge and Experience
Essential
- Previous experience of using Allocate HealthRoster with either Agenda for Change staff or medical rostering or previous experience of working with an Human Resource Management system and/or Payroll System
- Good understanding of contemporary workforce information practices
- Experience of working on a project in a large organisation, ideally within the NHS/Public Sector
- Experience in NHS Workforce Information systems
- Experience of communicating with staff different levels in a large and complex organisation
- Effective change management experience within a large organisation
- Experience in training on computerised systems
Skills and Abilities
Essential
- Excellent analytical and problem solving skills
- Excellent IT skills, including Microsoft (Access, Outlook, Word, Excel, PowerPoint) and ability to use other systems, as required
- Demonstrate a high degree of professionalism when liaising with all stakeholders
- Ability to work effectively as part of a team
- Highly developed and effective communication/interpersonal skills
- Ability to engage and motivate others and to use influencing skills
- Ability to deal with all issues sensitively and in a confidential manner
- Demonstrate evidence of organisational skills
- Demonstrate an understanding of audit processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Whitefriars, Bristol Royal Infirmary
Lewins Mead
Bristol
BS1 2NT
Employer's website
https://www.uhbw.nhs.uk/ (Opens in a new tab)
