Job summary
Head of Payroll & Pensions - Band 8a
We have an exciting opportunity for a Payroll Manager to join our busy
and expanding team.
The post holder will be responsible for the leadership and management of
the Payroll and Pensions Team handling the changes for 5100+ monthly paid
staff. Your role will ensure the timely and accurate completion of all payments
whilst ensuring excellent customer service is maintained at all times.
Main duties of the job
Your role will involve working with the Payroll and Pension Managers to
assist the Teams in providing a high quality, comprehensive and cost-effective
service.
You will also provide coaching and development support to ensure we
optimise performance levels across the team.
The Ideal candidate should be educated to degree
level or with equivalent work experience which includes previous experience
working in a payroll environment at a management/senior level and have good
knowledge and experience of ESR payroll processes.
For more information regarding this role please
contact Jason Saridis Deputy Director of HR at jason.saridis@nhs.net
About us
Royal Surrey NHS Foundation Trust is a friendly, supportive, busy but welcoming acute and community Trust that is ambitious about developing our services and your career.
Our compassionate, caring and friendly colleagues make up our Royal Surrey family and are at the heart of what we do. We all have a passion for learning, continuous improvement and excelling together through innovation, research and development. There are over 4,500 members of our Royal Surrey family.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in the community and homes across Guildford and Waverley.
We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC. We are investing in our colleagues through our health and wellbeing programme and a commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years.
There has never been a better time to join us.
Job description
Job responsibilities
Take responsibility for the operational and staff management
of the Payroll Team, handling the changes for 5100 monthly paid staff. Work with the Deputy
Director of HR to develop the Payroll & Pensions Team
to provide a high quality, comprehensive and cost-effective administration
service for the Trust. Ensure procedures
and controls are in place to enable provision of an accurate payroll service
that meets the required deadlines.
Organise and prioritise own workload ensuring strict
deadlines are adhered to, be responsible for a section of monthly payroll
records and process these on a day to day basis and ensure the timely and accurate
payment of salaries. Ensure all payments are made in line with both local and
national policy and within the strict payroll processing deadlines that exist.
To interpret national pay related guidance and provide
payroll advice to staff across the organisation.
Job Summary
Technical Management
Manage highly complex payroll issues including investigating
and advising on conflicting and highly complex enquiries arising from changes
to NHS Pay Terms and Conditions, the NHS Pension Scheme, EU and UK Legislation
and other structural changes to RSCH pay structures. Provide reports to the Deputy Director of HR, Head of Finance
and Head of Human Resources on such issues. Plan projects across the department
and the Trust, e.g. pensions, payslip distribution, positive reporting, and
electronic data which contribute to the medium term strategy for payroll
services in the Trust.
Systems Management
Maintain and develop an integrated Payroll/HR system which
requires advanced, in-depth IT skills.
Update system for pay awards, employee annual increments and changes to
employee deductions.
Managing Compliance
Ensure compliance with all Statutory Payroll Regulations and
NHS Pay Terms and Conditions along with the NHS Pension Scheme. To undertake
the investigation and analysis of highly complex fraud, equal pay and pensions
related problems.
Reconciliation Support
Be responsible for highly complex monthly payroll
reconciliations where there is no precedent, ensuring the Trusts Financial
Accountant is given all reports within statutory timeframes to avoid penalty
payments being applied, i.e. the monthly payment of Tax, National Insurance and
Pension contributions.
Staff Management
Take responsibility for the operational and staff management
of the Payroll Team including training, recruitment, reviewing and setting
objectives and motivating staff ensuring a competent and committed team capable
of providing a customer focused service.
Work with the Payroll Team Leader to develop the Payroll Team to provide
a high quality, comprehensive and cost-effective payroll service for the Trust
and any organisation it completes a payroll function for. Ensure procedures and controls are in place
to enable provision of an accurate payroll that meets the required deadline.
Job description
Job responsibilities
Take responsibility for the operational and staff management
of the Payroll Team, handling the changes for 5100 monthly paid staff. Work with the Deputy
Director of HR to develop the Payroll & Pensions Team
to provide a high quality, comprehensive and cost-effective administration
service for the Trust. Ensure procedures
and controls are in place to enable provision of an accurate payroll service
that meets the required deadlines.
Organise and prioritise own workload ensuring strict
deadlines are adhered to, be responsible for a section of monthly payroll
records and process these on a day to day basis and ensure the timely and accurate
payment of salaries. Ensure all payments are made in line with both local and
national policy and within the strict payroll processing deadlines that exist.
To interpret national pay related guidance and provide
payroll advice to staff across the organisation.
Job Summary
Technical Management
Manage highly complex payroll issues including investigating
and advising on conflicting and highly complex enquiries arising from changes
to NHS Pay Terms and Conditions, the NHS Pension Scheme, EU and UK Legislation
and other structural changes to RSCH pay structures. Provide reports to the Deputy Director of HR, Head of Finance
and Head of Human Resources on such issues. Plan projects across the department
and the Trust, e.g. pensions, payslip distribution, positive reporting, and
electronic data which contribute to the medium term strategy for payroll
services in the Trust.
Systems Management
Maintain and develop an integrated Payroll/HR system which
requires advanced, in-depth IT skills.
Update system for pay awards, employee annual increments and changes to
employee deductions.
Managing Compliance
Ensure compliance with all Statutory Payroll Regulations and
NHS Pay Terms and Conditions along with the NHS Pension Scheme. To undertake
the investigation and analysis of highly complex fraud, equal pay and pensions
related problems.
Reconciliation Support
Be responsible for highly complex monthly payroll
reconciliations where there is no precedent, ensuring the Trusts Financial
Accountant is given all reports within statutory timeframes to avoid penalty
payments being applied, i.e. the monthly payment of Tax, National Insurance and
Pension contributions.
Staff Management
Take responsibility for the operational and staff management
of the Payroll Team including training, recruitment, reviewing and setting
objectives and motivating staff ensuring a competent and committed team capable
of providing a customer focused service.
Work with the Payroll Team Leader to develop the Payroll Team to provide
a high quality, comprehensive and cost-effective payroll service for the Trust
and any organisation it completes a payroll function for. Ensure procedures and controls are in place
to enable provision of an accurate payroll that meets the required deadline.
Person Specification
Qualifications
Essential
- Education to degree level or equivalent by experience + masters level qualification in subject relevant to Payroll or in depth IT use or equivalent by experience + 5 years experience at a senior level.
- EDCL qualified (European Computer Driving Licence) or equivalent.
Experience
Essential
- Extensive in-depth experience working in a payroll department covering all aspects of payroll handling complex and contentious issues.
- Significant experience of managing a team in a similar multi-disciplinary environment.
- Previous experience of implementing and maintaining an integrated payroll/HR system.
- Extensive knowledge and subject matter expert concerning payroll processes with ESR.
- Extensive, expert knowledge of Tax, National Insurance and all statutory payroll payments and deductions.
Desirable
- Experience and knowledge of NHS pension rules and regulations
Person Specification
Qualifications
Essential
- Education to degree level or equivalent by experience + masters level qualification in subject relevant to Payroll or in depth IT use or equivalent by experience + 5 years experience at a senior level.
- EDCL qualified (European Computer Driving Licence) or equivalent.
Experience
Essential
- Extensive in-depth experience working in a payroll department covering all aspects of payroll handling complex and contentious issues.
- Significant experience of managing a team in a similar multi-disciplinary environment.
- Previous experience of implementing and maintaining an integrated payroll/HR system.
- Extensive knowledge and subject matter expert concerning payroll processes with ESR.
- Extensive, expert knowledge of Tax, National Insurance and all statutory payroll payments and deductions.
Desirable
- Experience and knowledge of NHS pension rules and regulations
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
