Royal Surrey NHS Foundation Trust

Gynae Oncology Medical Secretary

This job is now closed

Job summary

Gynae Oncology Medical Secretary

Band 4

Hours: 37.5 per week Full Time Hours

An exciting opportunity has arisen for a first class secretary / administrator who has excellent interpersonal skills and a calm and methodical approach to provide essential secretarial / administration duties to Consultants & their team within the fast-paced Gynae Oncology department.

Main duties of the job

Principle duties include diary management, checking, amending and distributing letters, answering patient enquiries, chasing results, clinic management, pulling notes, filing, distribution of post, using the hospitalCernersystem and other databases(training will be given)and liaison with other healthcare professionals. You will be expected to have an excellent telephone manner, be courteous and efficient and have agoodworking knowledge of Word, Excel spreadsheets, emails, use of an electronic diary etc. Previous medical experience is NOT essential for this role.

For an informal discussionpleasecontact Nicky Millaron 01483 571122 ext 3121

About us

Royal Surrey NHS Foundation Trust is a friendly, supportive, busy but welcoming acute and community Trust that is ambitious about developing our services and your career.

Our compassionate, caring and friendly colleagues make up our Royal Surrey family and are at the heart of what we do. We all have a passion for learning, continuous improvement and excelling together through innovation, research and development. There are over 4,500 members of our Royal Surrey family.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in the community and homes across Guildford and Waverley.

We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC. We are investing in our colleagues through our health and wellbeing programme and a commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years.

There has never been a better time to join us.

Date posted

21 May 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,597 a year including HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

C9384-AR-EMF13013-4

Job locations

Egerton Road

Guildford

Surrey

GU2 7XX

Job description

Job responsibilities

To provide a full range of medical secretarial & personal assistant service to your consultants and their team including full organisational support.

To work as part of a team and manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office.

To ensure procedures and working practices are in place so that the specialty and Trust can deliver a service that meets the standards and targets that have been set.

To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.

Job description

Job responsibilities

To provide a full range of medical secretarial & personal assistant service to your consultants and their team including full organisational support.

To work as part of a team and manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office.

To ensure procedures and working practices are in place so that the specialty and Trust can deliver a service that meets the standards and targets that have been set.

To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English.

Desirable

RSA Sage 2 or equivalent in word processing/RSA Stage 3 Audio Typing, medical secretary qualification (BSMS Certificate) or equivalent.

Experience

Essential

Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities.
Experience of working in a busy environment.
Advanced keyboard and audio typing skills.
Experience of dealing with the general public.
Demonstrable experience in a medical environment, as a medical secretary.
Experience of working in a large complex organisation and a multidisciplinary environment.
Experience in using patient administration systems.

Desirable

Experience of establishing and maintaining effective filing systems.
Awareness and understanding of NHS issues.
Experience of mentoring, training or supervising others.

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English.

Desirable

RSA Sage 2 or equivalent in word processing/RSA Stage 3 Audio Typing, medical secretary qualification (BSMS Certificate) or equivalent.

Experience

Essential

Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities.
Experience of working in a busy environment.
Advanced keyboard and audio typing skills.
Experience of dealing with the general public.
Demonstrable experience in a medical environment, as a medical secretary.
Experience of working in a large complex organisation and a multidisciplinary environment.
Experience in using patient administration systems.

Desirable

Experience of establishing and maintaining effective filing systems.
Awareness and understanding of NHS issues.
Experience of mentoring, training or supervising others.

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Egerton Road

Guildford

Surrey

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Egerton Road

Guildford

Surrey

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)