Job summary
Surrey and Borders is looking for someone toprovide focused temporary support to improve data quality within the Electronic Staff Record (ESR) system. The post-holder will carry out data cleansing, validation and correction tasks, run data quality reports, and ensure workforce information is complete, accurate and up to date. They will also undertake additional duties within HR Systems and Employment Services as assigned, to support wider team priorities.
Working Pattern: Monday to Friday
Work Time: 9 AM to 5 PM
Main duties of the job
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Carry out accurate and timely data validation, cleansing and correction within ESR.
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Run ESR data-quality reports to identify missing, inconsistent or incorrect information.
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Update and maintain workforce data across ESR and other HR systems.
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Prepare and provide clear data summaries or updates to support the wider HR team.
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Ensure information is recorded, formatted and presented in a clear and meaningful way.
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Support monthly and weekly workflows by ensuring data is complete for key deadlines (e.g. payroll and reporting).
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Assist with system updates, testing and user engagement activities linked to ESR benefits realisation.
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Develop working knowledge of ESR, Rostering and NHS Jobs and support their effective day-to-day use.
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Provide general administrative and systems support to the HR Systems and Employment Services teams.
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Assist with documenting data-quality processes and maintaining consistency in system use.
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.
Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.
For international travel, both Gatwick and Heathrow airports are nearby.
Would you like to work in an organisation that sits in the top 10 best NHS Mental Health, Learning Disability and Community Services Trusts to work for? This ranking is based on staff feedback in the 2023 NHS Staff Survey.
Job description
Job responsibilities
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Maintain high standards of workforce data accuracy, consistency and completeness across HR systems.
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Contribute to improving data quality by working collaboratively with HR Business Units and system users.
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Ensure data is reliable and fit for operational, reporting and payroll purposes.
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Meet agreed deadlines and contribute effectively to shared team objectives.
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Support compliance with relevant policies, procedures, data standards and governance requirements.
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Actively contribute to continuous improvement of HR systems, processes and service delivery.
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Maintain awareness of changes to ESR functionality and HR processes and apply learning to improve system use.
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Take on additional responsibilities as required to support team and service needs.
Job description
Job responsibilities
-
Maintain high standards of workforce data accuracy, consistency and completeness across HR systems.
-
Contribute to improving data quality by working collaboratively with HR Business Units and system users.
-
Ensure data is reliable and fit for operational, reporting and payroll purposes.
-
Meet agreed deadlines and contribute effectively to shared team objectives.
-
Support compliance with relevant policies, procedures, data standards and governance requirements.
-
Actively contribute to continuous improvement of HR systems, processes and service delivery.
-
Maintain awareness of changes to ESR functionality and HR processes and apply learning to improve system use.
-
Take on additional responsibilities as required to support team and service needs.
Person Specification
Qualifications
Essential
- Educated to A-Level standard or equivalent (Level 3)
- Applicants should be confident handling data, with strong attention to detail and good IT skills, including Excel
Desirable
- Experience working with HR or administrative databases (e.g., ESR)
Experience
Essential
- Must have strong attention to detail and confidence in using Excel to check, validate and clean data
Desirable
- Experience working with HR or administrative databases (e.g. ESR) is desirable
Person Specification
Qualifications
Essential
- Educated to A-Level standard or equivalent (Level 3)
- Applicants should be confident handling data, with strong attention to detail and good IT skills, including Excel
Desirable
- Experience working with HR or administrative databases (e.g., ESR)
Experience
Essential
- Must have strong attention to detail and confidence in using Excel to check, validate and clean data
Desirable
- Experience working with HR or administrative databases (e.g. ESR) is desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
