Executive Personal Assistant

Job summary

We are looking for a motivated and personable Executive PA to join our team. The postholder will support delivery of the highest standards of personal assistance to Executive Directors, ensuring that they are able to make the most effective use of their time.

They will provide comprehensive support to two to three Executive Directors, manage the organisation of key Executive meetings, and support the PA Team overall to ensure efficient and effective running of the Trust's management.

The postholder is expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in close collaboration with other members of the Executive PA Team, the Executive Assistant to the Chair and CEO, Executive Directors, other key stakeholders within the Trust, and partnership organisations.

Please note interviews for this role will be held on the 14th/15th January 2026.

Main duties of the job

1. Keep abreast of all issues being dealt with by the Directors to be able to deal effectively with enquiries and progress work on own initiative.

2. Establish and maintain good working relationships with all Executive team, consultants, senior managers, and all members of staff. Communicate on behalf of the Directors sensitive staff related issues.

3. Proactively manage the Directors' diaries, ensuring they are kept up to date and papers are provided for meetings.

4. Provide an efficient and confidential secretarial/ administrative support service to senior members of the Directorate as required.

5. Deal with daily correspondence, drafting responses as appropriate. Ensure fast and accurate typing of all correspondence and reports.

6. Monitor, field and prioritise telephone calls and emails to the Directors and PA team shared mailbox, ensuring that any enquiries or complaints from members of the public, hospital staff and outside bodies are dealt with in a professional, reassuring, sensitive and confidential manner.

7. Establish and maintain appropriate filing systems and databases, ensuring timely and accurate filing.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey

Egerton Road

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey

Egerton Road

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

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