Administrator ARCC KSS B3

Job summary

We are currently looking to appoint an enthusiastic administration assistant for our Adult Critical Care Transfer Service, Kent Surrey and Sussex (ARCC KSS). This service is hosted by the Royal Surrey County Hospital NHS Foundation Trust. The successful applicant will be working with a newly created dynamic team and will provide a comprehensive, high-quality clerical and administrative support service, working closely alongside the ARCC leadership and clinical team.

The role will be office based, although you may be required to enter a clinical area as part of your duties. The post is 18 month fixed term, full time working 37.5 hours per week Monday to Friday, working patterns will be discussed at interview and can be negotiated. The successful candidate will be based at Crawley Hospital, with occasional travel to the Royal Surrey County Hospital in Guildford or to our base in Maidstone.

Candidates should have experience of undertaking a range of administrative duties and have excellent communication skills. Applicants must be proficient in a range of software programs such as Microsoft Office including Excel, Outlook, Power Point and Word.

Main duties of the job

Daily tasks include:

Providing comprehensive administrative support to the ARC KSS Team through efficient and effective secretarial and administrative duties;

Face-to-face and telephone or virtual contact with clinical staff;

Writing letters and emails, including monitoring of the ARCC KSS mailbox;

Establish and maintain electronic filing systems;

Supporting governance such as maintaining training databases and actively collating service information for CQC domains;

Collating and sharing weekly data from clinical systems such as EPR;

Elaborate and share high quality meeting minutes;

Providing other general administration duties to support the service and team, including non-clinical orientation to new members of the team;

Stock ordering, accepting deliveries and storing them appropriately;

Keeping bases tidy and organised, including liaising with Facilities, and Receipts and Distribution teams as required;

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Crawley Hospital

W Green Dr

Crawley

RH11 7DH

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Crawley Hospital

W Green Dr

Crawley

RH11 7DH

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

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