Job summary
Are you passionate about providing excellent service and helping others find their place in a rewarding career?
Do you thrive in a fast-paced environment where attention to detail and teamwork are key?
We're looking for a proactive, people-focusedRecruitment Officer to join our dynamic Resourcing Team for a 7-month fixed term or secondment opportunity.
This is a fantastic chance to make a real impact in the NHS by supporting our Trust in attracting, recruiting, and retaining the right people in the right roles.
? What You'll Be Doing
- Leading on the administration of recruitment activity using TRAC and ESR
- Liaising with managers to shape job adverts and support end-to-end recruitment
- Ensuring all NHS Employment Check Standards are met
- Advising applicants and managers on policies, processes, and terms and conditions
- Supporting recruitment campaigns and attending job fairs as a Trust ambassador
- Helping to reduce agency usage by working closely with Temporary Staffing
- Providing training and guidance to managers and new team members
Main duties of the job
To oversee and implement the recruitment of staff from beginning to end. This includes advertising, arranging interviews, liaising with candidates, completing pre-employment checks, issuing contracts and arranging induction. To assist managers with the recruitment of staff and provide advice and guidance to both managers and candidates.
o To deliver a comprehensive, high quality recruitment administration service to all Managers, Trust staff and potential applicants.o To lead and maintain E-Recruitment via TRAC and ESR for your area.o To act as a first point of contact to the general public interested in working for the Trust.o To provide recruitment support and advice, working as part of the Resourcing team to provide an effective and efficient recruitment service.o To ensure that the NHS Employment Check Standards are followed at all stages of the recruitment process.
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) have given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo
Job description
Job responsibilities
Liaise with Managers to ensure job descriptions and person specifications are reviewed, accurately represent job content and advise on the wording of recruitment advertisements and ensure they meet Trust Criteria.
Prepare and place adverts internally, externally and on the internet site. Liaise with (advertising) agencies to ensure presentation meets Trust and NHS guidelines and associated costs are within agreed budgets.
Administration of HR systems (including ESR, TRAC). Input all job details accurately including relevant supporting information. Advise managers on appropriate closing dates. Identify and input filtering/short listing criteria.
Forward appropriate applications to managers, inform applicants if unsuccessful or if short-listed and prepare information packs for each position advertised
Deal with all recruitment enquiries from interested candidates including the interpretation and advising of Agenda for Change terms and conditions and relevant policies and procedures.
Facilitate the administration of shortlisting for managers and be responsible for inviting candidates to interview and reject unsuccessful candidates ensuring that appropriate records are kept.
Ensure unsuccessful candidates are notified by the recruiting manager or electronically.
Write offer letters ensuring that correct terms and conditions information given including starting salary, identifying where appropriate work permits requirements are adhered to and ensuring applications are progressed via Work Permits UK as necessary, following Home Office and Trust guidelines.
Initiate Disclosure and Barring Service applications and other appropriate checks applicable, ensuring forms are accurately completed and required documentation provided for identity checks, complying with Trust Policy.
Ensure all new starter details are implemented and that employee changes and information is up to date
Job description
Job responsibilities
Liaise with Managers to ensure job descriptions and person specifications are reviewed, accurately represent job content and advise on the wording of recruitment advertisements and ensure they meet Trust Criteria.
Prepare and place adverts internally, externally and on the internet site. Liaise with (advertising) agencies to ensure presentation meets Trust and NHS guidelines and associated costs are within agreed budgets.
Administration of HR systems (including ESR, TRAC). Input all job details accurately including relevant supporting information. Advise managers on appropriate closing dates. Identify and input filtering/short listing criteria.
Forward appropriate applications to managers, inform applicants if unsuccessful or if short-listed and prepare information packs for each position advertised
Deal with all recruitment enquiries from interested candidates including the interpretation and advising of Agenda for Change terms and conditions and relevant policies and procedures.
Facilitate the administration of shortlisting for managers and be responsible for inviting candidates to interview and reject unsuccessful candidates ensuring that appropriate records are kept.
Ensure unsuccessful candidates are notified by the recruiting manager or electronically.
Write offer letters ensuring that correct terms and conditions information given including starting salary, identifying where appropriate work permits requirements are adhered to and ensuring applications are progressed via Work Permits UK as necessary, following Home Office and Trust guidelines.
Initiate Disclosure and Barring Service applications and other appropriate checks applicable, ensuring forms are accurately completed and required documentation provided for identity checks, complying with Trust Policy.
Ensure all new starter details are implemented and that employee changes and information is up to date
Person Specification
Qualifications
Essential
- A-Level Qualifications or equivalent level of experience
Desirable
- NVQ 3 in Customer Service/Business Administration or equivalent work experience
Knowledge and Experience
Essential
- Experience of working in a relevant administrative role
- Intermediate level knowledge of Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint
- Excellent customer service skills
- Able to self-direct and prioritise workload
Desirable
- Knowledge and experience of high volume recruiting
- Knowledge of Information systems such as HealthRoster, BankStaff and ESR
- Previous relevant NHS experience
Person Specification
Qualifications
Essential
- A-Level Qualifications or equivalent level of experience
Desirable
- NVQ 3 in Customer Service/Business Administration or equivalent work experience
Knowledge and Experience
Essential
- Experience of working in a relevant administrative role
- Intermediate level knowledge of Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint
- Excellent customer service skills
- Able to self-direct and prioritise workload
Desirable
- Knowledge and experience of high volume recruiting
- Knowledge of Information systems such as HealthRoster, BankStaff and ESR
- Previous relevant NHS experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
