Royal Surrey NHS Foundation Trust

Colposcopy & Admissions Administrator

The closing date is 02 June 2025

Job summary

Colposcopy & Admissions Administrator

We are looking for an organised and passionate Colposcopy and Admissions Administrator to join our busy Gynaecology department at Royal Surrey Hospital for a 12 month contract. This role will play a crucial part of ensuring patients are moving seamlessly through their patient pathway and receiving an excellent level of patient care.

This person will need to be organised, hardworking and passionate about provide outstanding patient care. An understanding of NHS processes, specifically colposcopy and theatres, would be a bonus.

Main duties of the job

The Colposcopy & Admissions Administrator will primarily work alongside the Colposcopy Coordinator and the Admissions Team providing care for women under Colposcopy care and/or having surgery under one of our Gynaecology Consultants.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Date posted

19 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year per annum pro rata inc HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

384-TM-EMF18237 B3 Adm

Job locations

Royal Surrey County Hospital

Egerton Road

Guildford

GU2 7XX

Job description

Job responsibilities

The Colposcopy & Admissions Administrator will assist with the management of referrals from ERS
The Colposcopy & Admissions Administrator will assist with the management of data entry
The Colposcopy & Admissions Administrator will maintain the Colposcopy and Admissions spreadsheet, ensuring it is up to date
The Colposcopy & Admissions Administrator will help with the management of joint inboxes, ensuring that any queries are being responded to in a timely manner.
The Colposcopy & Admissions Administrator will be required to book appointments and be confident with phoning patients with their appt details

Job description

Job responsibilities

The Colposcopy & Admissions Administrator will assist with the management of referrals from ERS
The Colposcopy & Admissions Administrator will assist with the management of data entry
The Colposcopy & Admissions Administrator will maintain the Colposcopy and Admissions spreadsheet, ensuring it is up to date
The Colposcopy & Admissions Administrator will help with the management of joint inboxes, ensuring that any queries are being responded to in a timely manner.
The Colposcopy & Admissions Administrator will be required to book appointments and be confident with phoning patients with their appt details

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English
RSA II or equivalent in word processing/audio typing
RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent

Knowledge and Skills

Essential

Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
Evidence of establishing and maintaining effective filing systems
Advanced keyboard and audio typing skills
Working knowledge of Word, email and internet
Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint, and locally used data bases
Excellent verbal communication and interpersonal skills
Excellent telephone manner
Knowledge of basic anatomy and physiology
Knowledge of NHS priorities and understanding of the guidelines and targets in own area of work (*)
Excellent spelling and grammar
Working knowledge of the Trust Patient Administration System (Cerner)

Experience

Essential

Experience of working in busy environment
Experience of working in a large complex organisation and a multidisciplinary environment
Experience in using patient administration systems
Experience of mentoring, training or supervising others. Awareness and understanding of NHS issues
Experience of dealing with the general public

Person Specification

Qualifications

Essential

Good general standard of education to GCSE level or equivalent including English
RSA II or equivalent in word processing/audio typing
RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent

Knowledge and Skills

Essential

Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
Evidence of establishing and maintaining effective filing systems
Advanced keyboard and audio typing skills
Working knowledge of Word, email and internet
Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint, and locally used data bases
Excellent verbal communication and interpersonal skills
Excellent telephone manner
Knowledge of basic anatomy and physiology
Knowledge of NHS priorities and understanding of the guidelines and targets in own area of work (*)
Excellent spelling and grammar
Working knowledge of the Trust Patient Administration System (Cerner)

Experience

Essential

Experience of working in busy environment
Experience of working in a large complex organisation and a multidisciplinary environment
Experience in using patient administration systems
Experience of mentoring, training or supervising others. Awareness and understanding of NHS issues
Experience of dealing with the general public

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey County Hospital

Egerton Road

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Royal Surrey NHS Foundation Trust

Address

Royal Surrey County Hospital

Egerton Road

Guildford

GU2 7XX

Employer's website

https://www.royalsurrey.nhs.uk/ (Opens in a new tab)