Job summary
We are currently looking for an enthusiastic individual to work within the Scientific Computing team to support the team with administration tasks and duties. The Administrator will work closely with the Project Manager and senior members of the team in daily administrative tasks. This involves monitoring and reporting of complex projects, bookkeeping and assisting in organising courses, conferences and other events. This post requires someone with initiative, attention to detail and a high standard of communication skills.
The ideal candidate will have excellent written skills and relevant administrative experience. As well as significant experience in Word, Outlook, Excel and data entry.
Interviews will be remote on Teams.
Main duties of the job
The Department of Medical Physics at the Royal Surrey County Hospital NHS Foundation Trust, Guildford provides medical physics services to the hospital, especially to St Luke's Cancer Centre, and to a number of surrounding hospitals. The work of the Department covers five main areas: the National Coordinating Centre for the Physics of Mammography (NCCPM); Nuclear Medicine Physics and Radiopharmacy; Radiotherapy Physics; the Regional Radiation Protection Service; Scientific Computing. The Department is administratively in the Strategic Business Unit of Oncology and Medical Physics.
The Scientific Computing Section provides the specialised scientific and clinical computing support that is essential for the safe and effective delivery of many of the Department's services. This includes the management of commercial and proprietary software and solutions and the design, development, and support of clinical, image processing and administration systems and databases.
About us
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
A video about the Royal Surrey - https://www.youtube.com/watch?v=5HsiGn9joTQ
Job description
Job responsibilities
The Administrator will be required to provide excellent administrative support to the Scientific Computing team at the Royal Surrey NHS Foundation Trust, Guildford. The Department of Medical Physics at the Royal Surrey NHS Foundation Trust provides medical physics services to the hospital, especially to St Lukes Cancer Centre, and to a number of surrounding hospitals. The work of the Department covers six main areas of work: the National Coordinating Centre for the Physics of Mammography (NCCPM), Nuclear Medicine Physics, Radiotherapy Physics, the Regional Radiation Protection Service and Scientific Computing. The Department is administratively in the Strategic Business Unit of Oncology and Medical Physics.
The Scientific Computing (SciCom) Section provides the specialised scientific and clinical computing support that is essential for the safe and effective delivery of many of the Department's services. This includes the management of commercial and proprietary software and solutions and the design, development and support of clinical, image processing and administration systems and databases. In addition, the SciCom team are very active in Research and Development and work across a range of healthcare related research projects.
We are looking for a motivated administrator to join our expanding SciCom team, of currently approximately 21 staff, and to work alongside other administrators, computer scientists and healthcare professionals in order to assist the team in carrying out their workload efficiently and effectively.
The post holder will be expected to act autonomously ensuring that daily tasks and on-going workloads are prioritised and completed in agreed timeframes. This involves demonstrating initiative, flexibility and a proactive approach to their workload.
The post holder will assist the Project Manager and other SciCom staff with daily administrative tasks, including monitoring and reporting of complex projects, and assist in organising courses, conferences and other events. This post requires someone with initiative, common sense, with a high standard of communication skills.
Job description
Job responsibilities
The Administrator will be required to provide excellent administrative support to the Scientific Computing team at the Royal Surrey NHS Foundation Trust, Guildford. The Department of Medical Physics at the Royal Surrey NHS Foundation Trust provides medical physics services to the hospital, especially to St Lukes Cancer Centre, and to a number of surrounding hospitals. The work of the Department covers six main areas of work: the National Coordinating Centre for the Physics of Mammography (NCCPM), Nuclear Medicine Physics, Radiotherapy Physics, the Regional Radiation Protection Service and Scientific Computing. The Department is administratively in the Strategic Business Unit of Oncology and Medical Physics.
The Scientific Computing (SciCom) Section provides the specialised scientific and clinical computing support that is essential for the safe and effective delivery of many of the Department's services. This includes the management of commercial and proprietary software and solutions and the design, development and support of clinical, image processing and administration systems and databases. In addition, the SciCom team are very active in Research and Development and work across a range of healthcare related research projects.
We are looking for a motivated administrator to join our expanding SciCom team, of currently approximately 21 staff, and to work alongside other administrators, computer scientists and healthcare professionals in order to assist the team in carrying out their workload efficiently and effectively.
The post holder will be expected to act autonomously ensuring that daily tasks and on-going workloads are prioritised and completed in agreed timeframes. This involves demonstrating initiative, flexibility and a proactive approach to their workload.
The post holder will assist the Project Manager and other SciCom staff with daily administrative tasks, including monitoring and reporting of complex projects, and assist in organising courses, conferences and other events. This post requires someone with initiative, common sense, with a high standard of communication skills.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent administrative experience
Knowledge & Experience
Essential
- Significant administrative experience including initiating and maintaining office systems
- Proven experience of using general office IT systems and an advanced user of Outlook, Word and Excel
- Experience in data entry and archiving online files
Desirable
- Understanding of Confidentiality and Data Protection
- Experience of working in an NHS organisation or other similar complex organisation for a number of years
- Knowledge of finance including invoicing and ordering
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent administrative experience
Knowledge & Experience
Essential
- Significant administrative experience including initiating and maintaining office systems
- Proven experience of using general office IT systems and an advanced user of Outlook, Word and Excel
- Experience in data entry and archiving online files
Desirable
- Understanding of Confidentiality and Data Protection
- Experience of working in an NHS organisation or other similar complex organisation for a number of years
- Knowledge of finance including invoicing and ordering
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
