Job summary
We are looking for organised and efficient persons to provide admin/clerical support to the Adult Neurodevelopmental Services within Derbyshire Healthcare NHS FT.
Based at St Andrews House 0.8 wte per week
Successful applicants will be able to demonstrate excellent communication skills; an eye for detail and accuracy; previous evidence of working in an administrator role (this would normally equate to 2 years); knowledge of Microsoft Office and the ability to work both independently and as part of a team. Duties will vary and may involve message taking; typing of letters and reports; Organising Meetings and diaries via Outlook, preparing agendas and taking notes at meetings etc. You will be handling information that will be sensitive.
Main duties of the job
A good working knowledge of EPR is desirable. Working under minimum supervision you will have the ability to prioritise and manage workloads in order to meet required standards and deadlines.
You would be supporting across the Adult Neurodevelopmental Service, and may be required to work across bases as need arises.
We would encourage you to read the Job Description and Person Specification for the core skills and experience we are looking for. Your individual level of skill will be tested at interview.
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.
CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."
Benefits include:
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Commitment to flexible working where this is possible
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27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
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Yearly appraisal and commitment to ongoing training
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Generous NHS pension scheme
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Good maternity, paternity and adoption benefits
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Health service discounts and online benefits
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Incremental pay progression
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Free confidential employee assistance programme 24/7
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Access to our LGBT+ network, BAME Network and Christian Network
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Health and wellbeing opportunities
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Structured learning and development opportunities
- "Team Administrators underpin the whole service by doing ordinary things extraordinarily well. The role can be challenging, but is never a chore when you work with such positive and supportive colleagues". LR team admin for ANS.
Job description
Job responsibilities
Responsibility for administering and supporting the SPoA process in the Community Support Team referral meeting.
Work alongside the SPoA team in processing incoming referrals and signposting to clinical pathways in consultation with the lead clinician.
Ensure timely input of referrals and timely completion of tasks relating to SPoA liaising with clinical operational leaders regarding issues arising regarding the process. Ensuring timely signposting and compliance with required waiting times.
Accurate recording/registering of referrals via EPR and recording of outcomes. Communicating and acknowledging requests, advice and outcomes to referrers and others regarding clinical decisions relating to referrals.
Manage Choose and Book e-referrals and liaise effectively with GP practices.
Produce documents, charts, tables etc., by use of Microsoft IT packages e.g. Powerpoint, Word, Excel, Access and disseminate information via email.
Taking of notes in a range of professional multi-disciplinary meetings as requested by nominated supervisor / manager.
Job description
Job responsibilities
Responsibility for administering and supporting the SPoA process in the Community Support Team referral meeting.
Work alongside the SPoA team in processing incoming referrals and signposting to clinical pathways in consultation with the lead clinician.
Ensure timely input of referrals and timely completion of tasks relating to SPoA liaising with clinical operational leaders regarding issues arising regarding the process. Ensuring timely signposting and compliance with required waiting times.
Accurate recording/registering of referrals via EPR and recording of outcomes. Communicating and acknowledging requests, advice and outcomes to referrers and others regarding clinical decisions relating to referrals.
Manage Choose and Book e-referrals and liaise effectively with GP practices.
Produce documents, charts, tables etc., by use of Microsoft IT packages e.g. Powerpoint, Word, Excel, Access and disseminate information via email.
Taking of notes in a range of professional multi-disciplinary meetings as requested by nominated supervisor / manager.
Person Specification
Attainments/Qualifications
Essential
- RSA III/OCR Typewriting/Text Processing/Word Processing or equivalent qualification or demonstrable experience (which would normally equate to 3 years)
- GCSE grade C or equivalent In English Language
- nformation Technology Qualification (ITQ) at Level 2 or above (e.g. OCR; NVQ; ECDL; CLAiT Plus; BTEC; etc.)
Desirable
Skills
Essential
- Excellent verbal and written communication skills
- Professional approach and be able to liaise and communicate at all levels within the organisation
- Awareness of the requirement of confidentiality
- Ability to travel between bases as and when required
Desirable
Knowledge and Experience
Essential
- xperience and knowledge of using a variety of software programmes including Microsoft Outlook, Word, Excel and PowerPoint
- Experience of Administrative/secretarial duties in an office environment (this will normally equate to 2 years)
- Ability to work on own initiative and without direct supervision within procedural guidelines
Desirable
- Experience of using electronic patient record system
Person Specification
Attainments/Qualifications
Essential
- RSA III/OCR Typewriting/Text Processing/Word Processing or equivalent qualification or demonstrable experience (which would normally equate to 3 years)
- GCSE grade C or equivalent In English Language
- nformation Technology Qualification (ITQ) at Level 2 or above (e.g. OCR; NVQ; ECDL; CLAiT Plus; BTEC; etc.)
Desirable
Skills
Essential
- Excellent verbal and written communication skills
- Professional approach and be able to liaise and communicate at all levels within the organisation
- Awareness of the requirement of confidentiality
- Ability to travel between bases as and when required
Desirable
Knowledge and Experience
Essential
- xperience and knowledge of using a variety of software programmes including Microsoft Outlook, Word, Excel and PowerPoint
- Experience of Administrative/secretarial duties in an office environment (this will normally equate to 2 years)
- Ability to work on own initiative and without direct supervision within procedural guidelines
Desirable
- Experience of using electronic patient record system
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
