Admin Team Leader

Job description

Job responsibilities

Professional Issues

1 1. To provide supervision and support to designated admin staff across the Divisions by conducting appraisals and coordinating training needs.

2. To actively manage support designated admin support, sickness, and other absences within the Divisions.

3. To ensure that designated admin support annual leave and study leave is scheduled to optimise cost effectiveness and maintain service delivery.

4. To support the relevant manager with issues of discipline, HR, grievance etc. as appropriate relating to designated admin support, facilitating resolution at a local level where possible.

5. To assist with the recruitment of designated admin support.

6. To work autonomously and take appropriate action and decisions in relation to the key tasks of the role.

Leadership and Management

1. To line manage designated admin support within the Divisions, ensuring appropriate cover arrangements for annual leave and sickness.

2. To ensure trust policies, procedures, and legislative directives are adhered to e.g., Equal Opportunities, Human Rights Act, Equality Act, Race Relations, Sex Discrimination, etc.

3. To support in monitoring the performance of individual designated admin support staff against related performance targets.

4 4. To complete incident forms and develop action plans as appropriate to eliminate or reduce risks ensuring documentation is forwarded to appropriate departments in a timely manner.

5. To provide management support for designated admin support staff, sharing knowledge and ensuring all staff work to the same high standards of working practice.

6. To support the relevant manager with issues of discipline, grievance, and performance as appropriate relating to the team, facilitating resolution at a local level wherever possible.

7. To be involved in recruitment and selection process for designated admin support posts.

Clinical Governance / Quality Assurance

1. 1. To monitor compliance with essential training.

2. 2. To conduct work quality audits as part of admin support supervision.

Education and Development

1. To ensure personal professional development.

2. To undertake PADRs with the designated admin support staff.

3. To attend all training as identified on training passport.

Person Specification

Experience

Desirable

• Familiarity with Microsoft packages

Skills

Essential

• Excellent communication skills

Skills

Essential

• Previous managerial/supervisor experience
• Previous admin experience

Desirable

• reception experience
• Familiarity with Microsoft Packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Kingsway Hospital

Derby

DE223LZ

Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)