Head of Procurement

Job description

Job responsibilities

Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Key result areas (main duties/responsibilities:

1) To lead on policy and service development as appropriate and aligned to developments in the NHS landscape such as Integrated Care Systems and NHS Central Commercial Function initiatives and be accountable for implementation; provide the organisation with timely and relevant information at all levels to aid in decision making.

2) Be responsible for reviewing and updating existing policies & procedures as necessary. This will include overall responsibility for reviewing Government/national directives relating to procurement services including social value, sustainability and net zero and where appropriate advising the Trust on how these should be implemented.

3) Development of long term strategic and operational planning of the Procurement workplan, implementation and support service in line with the aims and strategic direction of the Trust

4) To contribute to changes in the Trusts delivery of healthcare, where appropriate identifying and implementing innovative solutions to support the organisations strategic development and embedding the Procurement Strategy.

5) Lead effective Contract Management and develop the appropriate systems to manage this effectively across the organisation.

6) Ensure Procurement Dashboard is maintained and developed in order to identify key risks and aid in departmental/ organisational decision making.

7) Manage/oversee the preparation of specifications, tenders/quotations and negotiation of orders/contracts in respect of all procurement of goods and services including healthcare services. Manage web-based contract management tool.

8) Ensure the provision of advice on quality and effectiveness of products and value for money including monitoring the performance of the Trusts major suppliers to ensure they remain cost effective and efficient. Continually review major products used by the Trust, keeping abreast of new products and managing trials where appropriate.

9) Research the market and give commercial/contractual advice on the procurement options available to the Trust ensuring compliance with legislation.

10) Maintain effective working relationships with external procurement partners including Integrated Care Systems. NHS Supply Chain and other procurement hubs.

11) Drive Benchmarking Initiatives with our Integrated Care Systems partners and other mental health trusts and advise the organisation on developing re-current Cost Improvement strategies on categorised areas of expenditure.

12) Develop a robust organisational tender process from conception to contract offer including the completion of required input to all levels of Business Cases through Trust Governance.

13) Lead the Trust through the Commercial Continuous Improvement Assessment Framework (CCIAF)

Re-prioritise work plans to accommodate unforeseen operational problems. Plan and organise work programmes that impact across other departments and affect service delivery.Information Resources

1) Ensure suitable systems are in place to support the operational management of procurement services.

2) Oversee the management of the Departments Contracts Database and savings record

3) Provide all relevant Management Information, support on specific projects to support customers in all areas of procurement activities

4) Manage the use of E-Requisitioning across the organisation including the development of catalogues

5) Ensure all mandatory returns are provided within local/national timescales.

6) Take a proactive role in identifying and implementing (with others where appropriate) changes to improve use of E-Systems or processes to improve the efficiency and effectiveness of existing working practices.

Communications & Working Relationships

1) The post holder will receive, provide and explain highly complex legal and professional/technical procurement information, using high levels of tact, diplomacy, persuasive and interpersonal skills to both specialists and non-specialists (e.g. senior managers, Executive Directors, Board of Directors), and will also discuss and negotiate on very detailed and complex contractual issues with a range of suppliers. The post holder must be able to gain the co-operation of others e.g. to implement a change process, by use of developed persuasive, motivational or similar influencing skills.

2) The post holder will also develop and deliver presentations e.g. to inform staff groups of change; to provide technical or professional training.

Provide strong and effective management of the Procurement team to ensure that all Procurement activity is effectively delivered in accordance with statutory requirements, Trust policy and key partner buying organisations, for example, the Integrated Care System and NHS Supply Chain.

Governance & Risk Management

3) The post holder will take a lead role in risk management for their service area, ensuring compliance with all statutory and mandatory requirements and local systems.

4) The post holder will ensure all procurement is undertaken in accordance with appropriate safety regulations and procedures to minimise risk.

Human Resources/Line Management

1) To play a proactive role in the recruitment of subordinate staff and to train, motivate, develop and manage those staff effectively, within Finance Directorate policies and procedures, ensuring that all staff have job descriptions, personal development plans and are subject to an agreed appraisal mechanism. This includes the assessment of training needs and ensuring that these needs are met.

2) To recruit, train and develop the team in order that they can competently undertake the responsibilities and tasks required of them.

3) Contribute to the workforce planning process for the Finance Directorate, being proactive in identifying opportunities for succession planning, service change and other longer-term needs.

4) Promote a culture of continuous development and performance improvement of the Procurement Department by leading development activities and by suggesting areas of Departmental and personal improvement

5) Continuously review the procurement team structure to promote innovation to deliver the Trusts objectives and providing opportunities for staff development.

Training & Development

1) To be responsible for keeping the skills and knowledge required for the post up to date, which will ensure that all advice given, and decisions made are based on the best and most recent information available.

2) To provide education and training on complex issues to non-procurement managers/staff within the Trust and to convey procurement concepts clearly and persuasively. This includes ensuring that Standing Financial Instructions, Standing Orders and Schemes of Delegation are understood and adhered to.

Human Resources Management Responsibilities (including numbers and grades of staff)

Responsibility for the following staff within the section, (actual staffing numbers and grades may vary by section):

Deputy Head of Procurement x 1 AFC Band 7 Assistant Purchasing Officer x1 AFC Band 4 (x2 0.5WTE)

This includes recruitment of subordinate staff and training, motivation, development and supervision of those staff effectively, within Finance Directorate policies and procedures. Also ensuring that all staff have job descriptions, personal development plans and are subject to an agreed appraisal mechanism. This includes the assessment of training needs and ensuring that these needs are met. Also, responsibility for sickness monitoring and first line grievance and disciplinary issues.

Person Specification

Attainment/ Qualifications

Essential

• CIPs fully qualified/ soon to be qualified

Desirable

• Honours degree/ Relevant Postgraduate Qualification

Skills

Essential

• Well-developed skills in Interpersonal relations/ Presentation/ Negotiation and persuasion
• Ability to establish and maintain professional credibility at all levels of the organisation
• Ability to create and contribute towards Policy setting across the organisation

Knowledge/ Experience

Essential

• Working knowledge of procurement practices, procedures and policies
• Sufficient recent and relevant experience working in a Procurement Department environment
• Staff management and development
• Experience in Risk Management/ Strategic Management/ Change Management
• Experience of working collaboratively with a wide range of organisations and representatives from statutory, voluntary and community organisations

Desirable

• Understand the operating environment of the NHS

Trust Values

Essential

• Adhere to Trust values

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Derbyshire Healthcare NHS Foundation Trust

Address

Kingsway site

Trust HQ

Derby

DE22 3LZ

Employer's website

http://www.derbyshirehealthcareft.nhs.uk/ (Opens in a new tab)