Job summary
Looking to further progress your career as a Data Security & Protection guru within the NHS?
Do you want to be part of a great team with a mix of both healthcare professional and support roles?
If yes to either then this role is a great opportunity for you.
As a line manager for two small sub teams and also as a Deputy Records Manager, this role can help with your personal development and people management skills.
As the Data Security & Protection Lead for the Trust you will be responsible for the successful completion, submission and audit of the new Data Security & Protection Toolkit.
Main duties of the job
Leading on creation, monitoring, review and submission of Data Protection Impact Assessments (DPIA), Information Sharing Agreements (ISAs), Data Security & Protection related Trust policies and processes, support and input for contracts and procurement.
Monitoring and maintaining excellent 97% and above current mandatory Data Security and Protection compliance.
Leading Trust risk and incident response around Data Security & Protection helping to raise awareness and provide support for lessons learned. Responsible for reporting Data Security & Protection incidents externally via Toolkit and ICO.
Supporting wider Trust Data Security & Protection 'Team' including SIRO and Caldicott Guardian. Responsible for new and annual refresher training for Information Asset Owners (IAOs) and supporting Administrators. In turn taking a lead role around the Trust Information Asset Register and Record of Processing Activities (RoPA).
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.
CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."
Benefits include:
- Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBT+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunities
Job description
Job responsibilities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
For further information, please see full details in attached Job Description and Personal Specification documents.
Records Management is a friendly team within our larger IMT & Records Department.
Although we are a support function for wider Trust we do also have a small team of healthcare professionals to support the DPA - Subject Access Request process.
We support blended working, balancing working from home and office, with a mixture of working patterns and preferred working hours.
We support staff who have been displaced to help get back on their feet with temporary re-deployment. Many of our team have been through this process themselves and wanted to stay and now permanent.
Although we set high standards for our work, we also focus on our team health and wellbeing . Everyone has regular supervision, appraisals and personal development. We have home work risk assessments, health and wellbeing conversions and wider support for you when working remotely.
We meet every day with regular team meetings to make sure everyone is OK and we all know the plan for the day.
Records Management helps with support on best practice for Records keeping, access and sharing. We support requests including the DPA- Subject Access Request process, deceased patients, Court, Ombudsman, CQC, NMC, GMC. We also help support transfer of records to new care providers.
Our team is also responsible for the Trust Clinical Coding function in relation to summarising diagnosis and procedures.
We work closely with our colleagues in Patient Experience, Family Liaison, Patient Safety, Safeguarding and Legal Services.
Job description
Job responsibilities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
For further information, please see full details in attached Job Description and Personal Specification documents.
Records Management is a friendly team within our larger IMT & Records Department.
Although we are a support function for wider Trust we do also have a small team of healthcare professionals to support the DPA - Subject Access Request process.
We support blended working, balancing working from home and office, with a mixture of working patterns and preferred working hours.
We support staff who have been displaced to help get back on their feet with temporary re-deployment. Many of our team have been through this process themselves and wanted to stay and now permanent.
Although we set high standards for our work, we also focus on our team health and wellbeing . Everyone has regular supervision, appraisals and personal development. We have home work risk assessments, health and wellbeing conversions and wider support for you when working remotely.
We meet every day with regular team meetings to make sure everyone is OK and we all know the plan for the day.
Records Management helps with support on best practice for Records keeping, access and sharing. We support requests including the DPA- Subject Access Request process, deceased patients, Court, Ombudsman, CQC, NMC, GMC. We also help support transfer of records to new care providers.
Our team is also responsible for the Trust Clinical Coding function in relation to summarising diagnosis and procedures.
We work closely with our colleagues in Patient Experience, Family Liaison, Patient Safety, Safeguarding and Legal Services.
Person Specification
Qualifications
Essential
- Educated to Degree level or equivalent level of knowledge and experience
Desirable
- Data Protection Practitioners Certificate
- Relevant experience in legal, compliance, data security (IT and/or information) ,Teaching or training qualification
Skills
Essential
- Excellent written and verbal communication skills
- Excellent training skills
- Excellent negotiating and Influencing skills
- Excellent report writing skills
- Ability to have difficult conversations with different range of stakeholders
- Ability to influence staff, delegate work and also challenge decision making
- Excellent Project Management skills
- Excellent people skills
Experience
Essential
- Excellent knowledge and understanding of UK and Euro Data Protection Laws and practices. DPA GDPR
- Experience delivering training face to face / on-line virtual sessions
- Experience of leading / monitoring / completing and sumbmission of DSP Toolkit
- Knowledge and experience of effective use of Data Protection legislation
- Knowledge and experience of supporting DSP under emergency situations
- Knowledge and Experience developing DSP strategies, policies and procedures
- Knowledge and Experience completing, monitoring and approving DPIAs and ISAs
- Experience working with IT systems such as staff / patient / client records, information asset ownership, managmeent and asset register
Desirable
- Experience working in line management / senior management role
- Audit experience
- Experience with Cybers Essentials and Cyber Security
- Experience creating and developing training both online / face to face and alternative methods to support accessiblity
Person Specification
Qualifications
Essential
- Educated to Degree level or equivalent level of knowledge and experience
Desirable
- Data Protection Practitioners Certificate
- Relevant experience in legal, compliance, data security (IT and/or information) ,Teaching or training qualification
Skills
Essential
- Excellent written and verbal communication skills
- Excellent training skills
- Excellent negotiating and Influencing skills
- Excellent report writing skills
- Ability to have difficult conversations with different range of stakeholders
- Ability to influence staff, delegate work and also challenge decision making
- Excellent Project Management skills
- Excellent people skills
Experience
Essential
- Excellent knowledge and understanding of UK and Euro Data Protection Laws and practices. DPA GDPR
- Experience delivering training face to face / on-line virtual sessions
- Experience of leading / monitoring / completing and sumbmission of DSP Toolkit
- Knowledge and experience of effective use of Data Protection legislation
- Knowledge and experience of supporting DSP under emergency situations
- Knowledge and Experience developing DSP strategies, policies and procedures
- Knowledge and Experience completing, monitoring and approving DPIAs and ISAs
- Experience working with IT systems such as staff / patient / client records, information asset ownership, managmeent and asset register
Desirable
- Experience working in line management / senior management role
- Audit experience
- Experience with Cybers Essentials and Cyber Security
- Experience creating and developing training both online / face to face and alternative methods to support accessiblity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
