Job summary
Lung cancer screening is an NHSE initiative, which is gradually being introduced across England. Initially launched as a pilot in 2016, in areas with the highest lung cancer mortality, lung cancer screening will become part of the national screening agenda by 2030.
There is no sponsorship for this role (not a Skills shortage).
Within Lancashire and South Cumbria, lung cancer screening began in Blackpool and Blackburn with Darwen in 2021. It has since extended to cover East Lancashire, Fylde & Wyre, and Preston. The remaining eligible population will be invited by 2029.
The programme is ran by Lancashire and South Cumbria ICB and Cancer Alliance. The clinical and administrative team are hosted by Blackpool Teaching Hospitals.
Lung cancer screening is transforming early diagnosis for lung cancer and improving patient outcomes. Through screening, 74% of lung cancers are detected at stages 1 or 2, compared to 30% without this kind of intervention. To date, more than 450 lung cancers have been diagnosed through the screening programme in Lancashire, enabling patients to access treatment at a much earlier and more effective stage. Over time, lung screening is expected to have a major positive impact on mortality rates, as fewer people will present with late-stage symptomatic lung cancer in the years ahead.
Main duties of the job
The core purpose of this role is to provide full administrative support to the Lancashire and South Cumbria Lung Cancer Screening Team. This involves proactive monitoring and tracking of screening patients, and working closely with clinicians, private screening providers, and NHS trust colleagues.
About us
Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.
We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.
We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
Clinical admin support:
- Co-ordinate and provide all administrative tasks required for Lung Cancer Screening Review Meetings (SRM)
Effectively manage SRM schedule and Teams calendar invites. Accurately record attendance and maintain a list of SRM medical and nursing team.
- With support from the nursing team, produce a list of patients to be discussed at the weekly SRM, within set timescales. Distribute patient list to SRM members.
- Request all relevant previous imaging and ensure images are available in advance of SRMs.
- Prepare for SRMs, by supporting the nursing team to acquire all necessary clinical information such as diagnostic results and any administrative tasks.
- Document SRM outcomes in live time and provide administrative support during SRMs.
- Document patient clinical outcomes on electronic patient record systems (EMIS).
- Ensure all relevant clinical management discussions are documented accurately.
- Ensure all onward referrals as recommended by the SRM/MDT team are actioned effectively in a timely manner with support from nursing team.
- Ensure participants are referred to the relevant secondary care speciality, and tumour specific MDTs where applicable.
Participate in safety checks
Track patient outcomes for patients who have been referred to hospital care.
Support with arranging medical cover.
Discharge and have oversight of patients on EMIS.
Communicate with patients via telephone and support with any queries.
Data:
- To collect and analyse cancer outcome data, to support evaluation of the programme
- Manage and track cancer diagnoses, staging and treatment.
- Use systems such as Somerset Cancer Register (SCR), PACS, RIS and EMIS to view and extract clinical outcomes.
- Support monthly, quarterly and annual data collections and submissions.
- Support the Responsible Assessor with audits.
- Be confident and competent in using formulas on Microsoft Excel.
Other:
- Close working, when required with Trust Cancer Teams.
- Manage the enquiries inbox and professionally respond to enquiries from patients and colleagues.
- Provide admin support for patient transfers.
- Ensure that the Standard Operating Procedure (SOP) Documentation is up to date.
- Work closely with the Programme Manager, Lead Nurse, Clinical Director, core team and members of the ICB delivery team.
- To be aware of local and national protocols associated with lung cancer screening.
- To provide training to newly recruited team members.
- Provide cover for absent colleagues (annual leave and sickness) to ensure the smooth running of the service.
- Attend Local & National MDT Coordinator events to develop own knowledge and share best practice.
- Provide administrative support to the Lead Nurse and Program Manager.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
Clinical admin support:
- Co-ordinate and provide all administrative tasks required for Lung Cancer Screening Review Meetings (SRM)
Effectively manage SRM schedule and Teams calendar invites. Accurately record attendance and maintain a list of SRM medical and nursing team.
- With support from the nursing team, produce a list of patients to be discussed at the weekly SRM, within set timescales. Distribute patient list to SRM members.
- Request all relevant previous imaging and ensure images are available in advance of SRMs.
- Prepare for SRMs, by supporting the nursing team to acquire all necessary clinical information such as diagnostic results and any administrative tasks.
- Document SRM outcomes in live time and provide administrative support during SRMs.
- Document patient clinical outcomes on electronic patient record systems (EMIS).
- Ensure all relevant clinical management discussions are documented accurately.
- Ensure all onward referrals as recommended by the SRM/MDT team are actioned effectively in a timely manner with support from nursing team.
- Ensure participants are referred to the relevant secondary care speciality, and tumour specific MDTs where applicable.
Participate in safety checks
Track patient outcomes for patients who have been referred to hospital care.
Support with arranging medical cover.
Discharge and have oversight of patients on EMIS.
Communicate with patients via telephone and support with any queries.
Data:
- To collect and analyse cancer outcome data, to support evaluation of the programme
- Manage and track cancer diagnoses, staging and treatment.
- Use systems such as Somerset Cancer Register (SCR), PACS, RIS and EMIS to view and extract clinical outcomes.
- Support monthly, quarterly and annual data collections and submissions.
- Support the Responsible Assessor with audits.
- Be confident and competent in using formulas on Microsoft Excel.
Other:
- Close working, when required with Trust Cancer Teams.
- Manage the enquiries inbox and professionally respond to enquiries from patients and colleagues.
- Provide admin support for patient transfers.
- Ensure that the Standard Operating Procedure (SOP) Documentation is up to date.
- Work closely with the Programme Manager, Lead Nurse, Clinical Director, core team and members of the ICB delivery team.
- To be aware of local and national protocols associated with lung cancer screening.
- To provide training to newly recruited team members.
- Provide cover for absent colleagues (annual leave and sickness) to ensure the smooth running of the service.
- Attend Local & National MDT Coordinator events to develop own knowledge and share best practice.
- Provide administrative support to the Lead Nurse and Program Manager.
Person Specification
Qualifications
Essential
- Educated to NVQ level 4, in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Excel training
Desirable
- Training or relevant experience of working with data collection.
- Administration qualification
Experience
Essential
- Good level of knowledge of IT packages such as Word, Excel, PowerPoint, Outlook, Microsoft Teams.
- Understanding of the MDT coordinator role.
- Understanding of Confidentiality information governance and Data Protection Act.
- Proven experience of working to deadlines.
- Understanding and application of team building and working values
- Experience of working within a multi-disciplinary team.
Desirable
- Participation in projects/developments at local Regional/National level.
- Cancer knowledge.
- Previous experience using SCR.
- Experience as MDT coordinator or other similar NHS administrative role.
- Experience of implementing new services.
Skills
Essential
- Effective presentation of information.
- Significant experience of diary management and organisation of appointments for teams and key stakeholders.
- Comprehensive communication skills and demonstrates experience in communicating with key stakeholders
- Ability to manage workload to timetable/deadlines.
- Ability to adapt to change.
- Commitment to continuing professional development.
Desirable
- Knowledge of NHS Trust Radiology systems
- Understanding and experience of other NHS systems including EMIS and Nexus.
Personal Qualities
Essential
- Ability to work under own initiative, under pressure and to tight deadlines.
- Excellent organisational and coordination skills
- Effective team player
- Self-starter with ability to learn quickly
- Ability to understand processes and identify/solve problems within them.
- Ability to recognise own limitations and escalate when needed.
- Being open and adaptable to change.
Person Specification
Qualifications
Essential
- Educated to NVQ level 4, in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Excel training
Desirable
- Training or relevant experience of working with data collection.
- Administration qualification
Experience
Essential
- Good level of knowledge of IT packages such as Word, Excel, PowerPoint, Outlook, Microsoft Teams.
- Understanding of the MDT coordinator role.
- Understanding of Confidentiality information governance and Data Protection Act.
- Proven experience of working to deadlines.
- Understanding and application of team building and working values
- Experience of working within a multi-disciplinary team.
Desirable
- Participation in projects/developments at local Regional/National level.
- Cancer knowledge.
- Previous experience using SCR.
- Experience as MDT coordinator or other similar NHS administrative role.
- Experience of implementing new services.
Skills
Essential
- Effective presentation of information.
- Significant experience of diary management and organisation of appointments for teams and key stakeholders.
- Comprehensive communication skills and demonstrates experience in communicating with key stakeholders
- Ability to manage workload to timetable/deadlines.
- Ability to adapt to change.
- Commitment to continuing professional development.
Desirable
- Knowledge of NHS Trust Radiology systems
- Understanding and experience of other NHS systems including EMIS and Nexus.
Personal Qualities
Essential
- Ability to work under own initiative, under pressure and to tight deadlines.
- Excellent organisational and coordination skills
- Effective team player
- Self-starter with ability to learn quickly
- Ability to understand processes and identify/solve problems within them.
- Ability to recognise own limitations and escalate when needed.
- Being open and adaptable to change.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
