Stores Person

Blackpool Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

Please note that this role is advertised on behalf of Atlas BFW Management Ltd (Atlas), a wholly-owned subsidiary of Blackpool Teaching Hospitals NHS Foundation Trust and as such, successful applicant(s) will be on Atlas Terms and Conditions. For further information about Atlas, please visit: www.bfwml.co.uk

The Stores Person will be responsible for the daily running of the Estates store's department. This will include working closely with the Estates department to meet the needs of the estates team

Manage the stock levels within the stores and any satellite storage facilities as required including ordering parts for jobs, stock replenishment and stock taking. Advise Estates staff on likely delivery times and alternative options to suit the needs of the staff and business.

The Stores Person will manage the stock effectively and efficiently to ensure the Estates team they have parts available as required, ensuring parts/stock are fit for purpose and value for money to create efficiency and optimise the time it takes from the start of jobs through to completion.

The Stores Person will be the champion of the stock and parts module in the store's system (QFM), ensuring processes and procedures are maintained and implemented across the workforce. The Stores Person will be instrumental in continuous improvement and will lead future improvements to the delivery of the service.

Main duties of the job

Carry out and manage stock takes and oversee quality audits to ensure targets are met to a high standard and relevant reports are created and sent to the relevant parties within Atlas.

Carry out duties associated with store records: i.e., updating the computerised stock control system, manual issue sheets, creating store manuals, stock Identification, and assisting with new software version updates

Organise own day-to-day work tasks or activities and plan and organise activities in conjunction with Maintenance Plans.

Undertakes the necessary associated clerical duties and maintains accurate records by using information technology and/or otherwise conventional record keeping and documentation by Digital copy format.

Follows policies applicable to own role and may be required to comment. Ensures that all policies and procedures are up to date and recommends any changes that are needed

Ordering and receipting of stock / nonstock items including the follow-up of orders, managing order disputes, returns etc. as and when necessary, and updating inventory management systems regularly

Manage all stock and review including the quality and price of items. Negotiate prices with suppliers due to the volume of stock purchased.

Carry out and manage stock takes and oversee quality audits to ensure targets are met to a high standard and relevant reports are created and sent to the relevant parties within Atlas

About us

The Company, which began trading in March 2017, was established as a wholly owned subsidiary company of Blackpool Teaching Hospitals NHS Foundation Trust and provides fully managed healthcare facilities services, including medical devices management, capital and estates services and facilities management, to clients across the Fylde Coast and North West region.

Over the last four years we have developed and strengthened the services we provide, with an aim to provide the best high quality cost-effective property and facilities services across the North West.

Our profits are used to both help grow the business and to enhance our clients' service provision and during the recent COVID-19 pandemic we have been proud to support our clients' front line clinical services by helping to provide the best possible environment for their patients, service users, customers, staff and visitors.

Atlas enjoys the opportunities to develop and grow which it is afforded as an independent company; however, as a wholly owned subsidiary of an NHS organisation, the Company also remains committed to upholding the NHS core values of ethics, honesty and integrity. In addition, we use our unique position to develop and enhance collaborative integrated working with partners across the local health economy wherever possible.

Date posted

06 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,483 to £26,778 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

382-ATL61-24

Job locations

Blackpool Teaching Hospitals

Whinney Heys Road

Blackpool

FY3 8NR

Job description

Job responsibilities

1.1 Job Purpose and Accountabilities

1. The postholder will interact effectively with stakeholders both internally and externally adopting a customer-focused approach.

2. To ensure that up-to-date written and electronic records and activity data are maintained in accordance with Atlas and Trust Standards.

3. To inform the Relevant Estates Officer of equipment that is beyond repair and should be condemned.

4. To report as soon as possible all hazards, defects, and occurrences

5. To always ensure that all correct procedures for all transactions including signatures for goods picked up and all other relevant information are accurately recorded.

6. To ensure that confidentiality is always maintained in line with Atlas and Trust Guidelines.

7. To highlight any faults or defects in connection with equipment or environment to the appropriate Estates Officer

8. Liaise with the appropriate Estates Officer for the preparation and release of all goods required for projects/rollouts

9. Keep Estates supervisors and management aware of problems or otherwise any potential problems within stores i.e.: delays in shipments and stock procuring.

10. Ensure that any damaged equipment or materials delivered are reported to the appropriate Estates Officer and damage is recorded and actioned as per instruction.

11. Receipt and checking of all deliveries to the store and dealing with any associated problems, e.g. quality, quantity, and damage.

12. Assisting Procurement with problems regarding invoicing, price queries and goods receipting daily.

13. Organise the annual audits and stocktaking exercise for the works stores including the organisation and managing of staff and paperwork.

14. Accurately record details of each stores transaction for audit purposes.

15. Complete required paperwork for goods received in line with the Atlas Stores procedures.

16. Provide support to Atlas maintenance operatives when required

17. Carry out and manage stock takes and oversee quality audits to ensure targets are met to a high standard and relevant reports are created and sent to the relevant parties within Atlas.

18. Carry out duties associated with store records: i.e., updating the computerised stock control system, manual issue sheets, creating store manuals, stock Identification, and assisting with new software version updates

19. Organise own day-to-day work tasks or activities and plan and organise activities in conjunction with Maintenance Plans.

20. Undertakes the necessary associated clerical duties and maintains accurate records by using information technology and/or otherwise conventional record keeping and documentation by Digital copy format.

21. Follows policies applicable to own role and may be required to comment. Ensures that all policies and procedures are up to date and recommends any changes that are needed

22. Ordering and receipting of stock / nonstock items including the follow-up of orders, managing order disputes, returns etc. as and when necessary, and updating inventory management systems regularly

23. Manage all stock and review including the quality and price of items. Negotiate prices with suppliers due to the volume of stock purchased.

24. Carry out and manage stock takes and oversee quality audits to ensure targets are met to a high standard and relevant reports are created and sent to the relevant parties within Atlas

25. Ensure the security of the stores during normal working hours, maintain a clear and effective system in place for out-of-hours booking out.

26. The stores' Persons primary core role is to support the Estates team in providing an effective and efficient operation and management of consumable and non-consumable stock within the estates stores

27. Ensure that when centrally held equipment is borrowed by the trust, it is properly booked out and back upon return, and where appropriate, ensure it is checked/tested at the recommended frequency and maintained in good condition. All defects to be reported to the appropriate Estates Officer.

28. Work with the Estates Officers in order to identify and meet personal development objectives and training requirements.

29. Attend mandatory Trust training sessions associated with Health and Safety at work e.g. equipment moving and handling, fire safety, infection control etc.

30. Complete additional training that is necessary and desirable to further existing skills and knowledge.

31. To manage the store's system QFM stocks and parts module, ensuring all operatives are trained on how to request and use the parts allocation on the mobile devices.

32. Manage the stores development and training of holiday cover to ensure high standards are kept within the stores whilst absent.

33. The store person will be the champion of the stock and parts module in the stores system (QFM), ensuring processes and procedures are maintained and implemented across the workforce.

34. The store person will be instrumental in continuous improvement and will lead future improvements to the delivery of the service.

35. Keep accurate and complete paperwork and computer records of stock etc. in accordance with Data Protection and confidentiality.

36. Undertakes the necessary associated clerical duties and maintains accurate records by using information technology and/or otherwise conventional record keeping and documentation by Digital copy format

37. The postholder will be required to input goods received onto the Trust e-procurement system

38. The postholder will be required to run any standard reports from the configuration management database.

39. To undertake any research and audits required for the role

40. Research alternative products and suppliers for items routinely procured for the Estates department

41. To support the security of all goods held in stores.

42. Identify and implement improvements that will contribute to the ongoing commitment of ensuring a cost-effective operation. I.e., stock reduction, completing a full storeroom organisation and overhaul of the stores layout

43. The Stores Person will be responsible for the daily running of the Estates stores department. This will include working closely with the Estates department to meet the needs of the estates team

44. Manage and monitor the turnover of stock items and advise Estates Officer of any associated concerns.

45. Manage the stores office and warehouses cleanliness and ensure all hazards are kept to a minimum or clearly visible to always ensure staff safety.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities.

Flexibility

Job descriptions are intended to act as a flexible guide to the duties of a post and therefore will require revision in consultation with the post holder to reflect the changing requirements of every post so as to enable Atlas to achieve their corporate goals and objectives. These duties will be subject to regular appraisal and any amendments will be made in consultation and agreement with the postholder