Job summary
We are looking for an enthusiastic, well-motivated person to provide administration and secretarial support within Acute Medicine. Excellent written and verbal communication skills are essential, as is the ability to work within a team and use your own initiative.The successful applicant should be computer literate with an understanding of Word, Excel, Outlook, HISS and Nexus. The ability to undertake clinical transcription from digital dictation. The successful applicant would be expected to provide cover for the medical secretaries, this will include answering telephone calls, consultant/doctors admin, emails, post, retrieval of case notes, and filing of clinical correspondence.A flexible, friendly approach is essential to this roleWhen applying for this position, it is essential that you read the job description and person specification. Please use the supporting information space to demonstrate your ability to undertake this role, drawing on your skills, knowledge and experience.
If a high number of applications are received the post may close earlier than advertised.
Main duties of the job
The role of the support secretary is to provide a comprehensive secretarial, administration and information service to the Consultants in respect of their NHS work and to the supporting medical team. The role is in relation to Acute Medicine, working with the medical and nursing team, and comprises a wide range of specific duties and requires competence in word processing, keyboard skills, typing from transcription, data processing, information technology, communication, and organisational skills. An essential part of the role is the ability to manage and prioritise own workload without direct supervision.
About us
Blackpool Victoria Hospital, or BVH, as it is known locally, is a medium sized NHS District General Hospital (DGH).The hospital comprises the major element of secondary health care within the wider combined acute and community trust that is the "Blackpool Teaching Hospitals NHS Foundation Trust".The "Victoria" site of the hospital has around 900 beds which provide care for Acute Medicine in its wider terms and DGH Surgical specialties, including among others, General Surgery, Trauma and Orthopaedics, Urology and Gynaecology. There is a Women and Children's Unit including both Consultant lead and Midwife lead maternity care.www.bfwhcareers.co.uk
Job description
Job responsibilities
Please see the Job Description for more details.
The Support Medical Secretary will provide administrative and secretarial services to consultants and their clinical teams within the Division of Integrated Medicine and Patient Flow.
The post holder will be required to work with other medical secretaries and provide cross cover during periods of staff absence.
Job description
Job responsibilities
Please see the Job Description for more details.
The Support Medical Secretary will provide administrative and secretarial services to consultants and their clinical teams within the Division of Integrated Medicine and Patient Flow.
The post holder will be required to work with other medical secretaries and provide cross cover during periods of staff absence.
Person Specification
Education and Qualifications
Essential
- Education of 5 GCSE's grades A-C or equivalent - including English
- A good command of the English Language
- ECDL or IT Qualification
Desirable
Skills and Ability
Essential
- Good audio typing skills
- Good literacy and numerical skills
- Excellent organisational skills
- Ability to follow instruction and procedures
- Ability to work unsupervised
- Ability to work under pressure
- Willingness to be flexible to meet the demands of the service
- Diplomatic and tactful when dealing with members of the public
- Efficient and enthusiastic
- Must be able to use own initiative
Experience and Knowledge
Essential
- Computer Literate with experience of MS office software
- Substantial experience of working in a clerical/ /secretarial / admin role
Desirable
- Experience of communicating with the public
- Advanced IT skills with working knowledge of the Trust's PAS and Maxims system
- Medical terminology experience
- Previous NHS experience
Person Specification
Education and Qualifications
Essential
- Education of 5 GCSE's grades A-C or equivalent - including English
- A good command of the English Language
- ECDL or IT Qualification
Desirable
Skills and Ability
Essential
- Good audio typing skills
- Good literacy and numerical skills
- Excellent organisational skills
- Ability to follow instruction and procedures
- Ability to work unsupervised
- Ability to work under pressure
- Willingness to be flexible to meet the demands of the service
- Diplomatic and tactful when dealing with members of the public
- Efficient and enthusiastic
- Must be able to use own initiative
Experience and Knowledge
Essential
- Computer Literate with experience of MS office software
- Substantial experience of working in a clerical/ /secretarial / admin role
Desirable
- Experience of communicating with the public
- Advanced IT skills with working knowledge of the Trust's PAS and Maxims system
- Medical terminology experience
- Previous NHS experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
