Job summary
Band 3 Temporary Staffing Co-ordinator
Blackpool Teaching Hospitals are looking for a highly motivated and committed individual to join our Temporary Staffing Team as a Temporary Staffing Co-coordinator. You will have a can do attitude, be flexible and enjoy working with people of a similar mind who are as motivated as you are to deliver high standards of administrative support in a highly responsive and professional working environment. You will have the opportunity to work with staff across the organisation in a range of clinical and non-clinical areas and settings.
Following a successful interview, as soon as the pre-recruitment checks and statutory/mandatory training has been completed you will be provided with the relevant training required within the Temporary Staffing Team and work alongside colleagues to drive forward service improvements across the Trust.
Main duties of the job
We are looking for an individual who thrives working in a fast paced environment; a team player you will be responsible for the day to day running of the Temporary Staffing office, alongside current team members. The ability to work independently when required, is crucial to meet strict deadlines and undertaking project work.
The postholder will be a great communicator - with the ability to communicate effectively with the Temporary Staffing colleagues, Senior Managers, Trustwide colleagues, Bank staff members and our agency partner; supporting the Trust with temporary staffing solutions.
About us
As one of the United Kingdom's largest coastal resorts, Blackpool has plenty to offer its residents - it's not just a good place to work; it's a great place to live.
In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers several scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
Blackpool Teaching Hospitals NHS Foundation Trust is a large, integrated provider of acute and community services to the 445,000 population of the Fylde coast health economy and the estimated 11 million visitors to the seaside town of Blackpool. With patients and families at the heart of all we do, we are committed to creating a culture that empowers our staff and inspires us all to deliver first class clinical care. We form a central part of the Healthier Fylde Coast Integrated Care Partnership and our progressive approach to partnership working in the area provides an enviable opportunity to redesign and deliver services that meet the challenges of today's health system.
Job description
Job responsibilities
To provide an office based service assisting the Temporary Staffing Team Leader and Temporary Staffing Manager working with colleagues within the wider Workforce Service Team; you will assist with the Bank worker journey from recruitment to starting work on their first day.
You will be required to undertake general administrative duties, respond to emails, phone calls, liaise with key stakeholders, resolve pay queries and attend daily meetings. In house system training will be given; a good understanding of excel and other Microsoft applications is required.
For a more detailed view of the post, please read the attached Job Description and Person Specification.
Job description
Job responsibilities
To provide an office based service assisting the Temporary Staffing Team Leader and Temporary Staffing Manager working with colleagues within the wider Workforce Service Team; you will assist with the Bank worker journey from recruitment to starting work on their first day.
You will be required to undertake general administrative duties, respond to emails, phone calls, liaise with key stakeholders, resolve pay queries and attend daily meetings. In house system training will be given; a good understanding of excel and other Microsoft applications is required.
For a more detailed view of the post, please read the attached Job Description and Person Specification.
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- GCSE or equivalent grade 'C' or above in Maths and English
- Educated to NVQ level 3 or proven equivalent experience
Desirable
EXPERIENCE AND KNOWLEDGE
Essential
- Experience of working in a clerical department.
- Experience of working in a busy office environment.
- Experience of using electronic systems to create reports
- Willingness to undertake supplier software accreditation
Desirable
- Experience of working in an NHS setting
- Understanding of staffing issues
- Experience of using e-Rostering
SKILLS/ATTRIBUTES
Essential
- Excellent IT skills - Word, Excel, PowerPoint, Outlook, social media.
- Able to use other IT programs where required such as an Intranet calendar.
- Able to use office phone system and access/navigate/update social media platform in use
- Must be able to manage a high volume of work
- Excellent organisation skills.
- Ability to organise own workload, using initiative and have a calm approach when under pressure
- Excellent communication skills, both face to face and via telephone.
- Able to work in a team.
- The ability to work at a computer for extended periods of time each day.
- Ability to operate photocopier, fax machine and other office equipment.
oPERSONAL ATTRIBUTES
Essential
- Ability to be flexible within the workplace covering for colleagues where necessary
- Self- motivated and act on own initiative
- Work with minimal supervision
Person Specification
EDUCATION AND QUALIFICATIONS
Essential
- GCSE or equivalent grade 'C' or above in Maths and English
- Educated to NVQ level 3 or proven equivalent experience
Desirable
EXPERIENCE AND KNOWLEDGE
Essential
- Experience of working in a clerical department.
- Experience of working in a busy office environment.
- Experience of using electronic systems to create reports
- Willingness to undertake supplier software accreditation
Desirable
- Experience of working in an NHS setting
- Understanding of staffing issues
- Experience of using e-Rostering
SKILLS/ATTRIBUTES
Essential
- Excellent IT skills - Word, Excel, PowerPoint, Outlook, social media.
- Able to use other IT programs where required such as an Intranet calendar.
- Able to use office phone system and access/navigate/update social media platform in use
- Must be able to manage a high volume of work
- Excellent organisation skills.
- Ability to organise own workload, using initiative and have a calm approach when under pressure
- Excellent communication skills, both face to face and via telephone.
- Able to work in a team.
- The ability to work at a computer for extended periods of time each day.
- Ability to operate photocopier, fax machine and other office equipment.
oPERSONAL ATTRIBUTES
Essential
- Ability to be flexible within the workplace covering for colleagues where necessary
- Self- motivated and act on own initiative
- Work with minimal supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
