Administrative Assistant
The closing date is 04 January 2026
Job summary
The Administrative Assistant will work within the Orthotics Department as part of the Primary Care Community and Therapies Clinical Group. The role involves delivering a comprehensive and efficient administrative service, including referral processing, appointment booking, and managing orthotic devices from receipt to distribution. The post holder will act as the first point of contact for patients, carers, and referring agencies, ensuring smooth access to services.
Main duties of the job
- Provide receptionist and first-line contact services (face-to-face and telephone).
- Process referrals on electronic patient record systems (IPM, Unity, CSS) and transmit to the triaging team within agreed timescales.
- Book appointments, device collection slots, and arrange interpreters where necessary.
- Place and chase orders for orthotic devices using the Trust's ordering system.
- Prepare clinics to ensure devices are ready for dispensing.
- Maintain accurate documentation of device orders, receipt, and dispatch.
- Undertake general clerical tasks such as filing and scanning.
- Work flexibly across services during staff shortages and participate in weekend/bank holiday rotas.
- Receive and sort stock deliveries, which will involve physical effort and adherence to manual handling guidelines.
- Use IT systems proficiently to raise orders and process invoices.
About us
Sandwell and West Birmingham NHS Trust (SWB) serves Birmingham and the Black Country - one of the country's most culturally diverse areas. It's a friendly and welcoming place - a place where you can belong, and a place where you can grow.
We care for our patients, we care about our population, and we care about our people.
Our values - Ambition, Respect and Compassion - are at the heart of who we are. They guide us every step of the way; how we work with each other, and how we look after our patients and their families; how we respect and value the rich diversity of our team and our community.
Our Trust has always aspired to be more than a hospital, more than a healthcare provider. Our purpose is to "Improve the Life Chances and Health Outcomes of our Population." It is what inspires, drives, and unites us every day. It's what makes us unique.
We want working at SWB to feel like more than just a job. We want our Trust to be a place where you can feel you belong. A place where you feel happy, safe, and rewarded. A place where you can develop your career in whatever way you choose. When we say we're 'with you all the way' we want you to know that we mean it. Visit the SWB website to find out more about our ambitions and people plans.
Details
Date posted
30 December 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,465 a year pa pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
381-CT-7663415
Job locations
Sandwell Health Campus
Lyndon
West Bromwich
B71 4HJ
Employer details
Employer name
Sandwell and West Birmingham NHS Trust
Address
Sandwell Health Campus
Lyndon
West Bromwich
B71 4HJ
Employer's website
https://www.swbh.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
Privacy notice
Sandwell and West Birmingham NHS Trust's privacy notice (opens in a new tab)