Secretary/Administrative Assistant
This job is now closed
Job summary
You will be a key member of the Medical Engineering Department support team, providing administrative support to the Technicians, Office Manager and Head of Medical Engineering.You must be able to Work flexibly to meet the needs of the department in order to maintain an effective and efficient service to Users.
The Medical Engineering department is open from 8am-5pm and the Administration support team will cover these hours, 5 days a week.
We would welcome applications from candidates who do not hold the Level 3 Business Admin qualification as this can be offered during employment.
Main duties of the job
You will provide an administrative service to members of the department, duties include, typing of hand written letters, technical information relevant to the department, using E-quip to attached service reports and Decontamination forms, obtaining quotations, dealing with tenders and other documents and creating/utilising detailed spreadsheets.
You will maintain senior managers electronic diary and email accounts, advising of new and changed appointments, resolving conflicting diary appointments where necessary.
You will accurately input and extract data/information using appropriate software packages such as E-quip and Finance spreadsheet's. Approve Invoices, Receipting of orders raised.
Logging faults on to E-quip for Technicians to access, these faults will be reported by the User.
About us
Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.
Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises.As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding.The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.
We have three newly emerging strategic objectives:
- Our People - to cultivate and sustain happy, productive and engaged staff
- Our Patients - to be good or outstanding in everything we do
- Our Population - to work seamlessly with our partners to improve live
Details
Date posted
02 November 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year Per Annum
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
381-CO-5727930
Job locations
Sandwell & West Birmingham, Medical Engineering
City Hospital, Dudley Road
Birmingham
B18 7QH
Employer details
Employer name
Sandwell and West Birmingham NHS Trust
Address
Sandwell & West Birmingham, Medical Engineering
City Hospital, Dudley Road
Birmingham
B18 7QH
Employer's website
https://www.swbh.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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