Job summary
The Women and child heath team has an opportunity for a personal assistant to join its existing team. the role will be to provide comprehensive secretarial support primarily to the Group Management Team.
The role will involve contact with a wide range of stakeholders, both internal and external, and therefore requires a confident approach to create and maintain effective working relationships with staff at all levels.
Main duties of the job
As an experienced personal assistant, you should possess excellent organisational skills and be use to working with senior colleagues in a complex, busy environment. In addition, you will be required to arrange and attend meetings including agreeing agendas, collation and distribution of papers, minute taking, and maintaining up to date action logs.
The post holder will be expected to work with the minimum of supervision, using their own initiative, and will carry out duties of the post in such a way as to make a direct and positive contribution to the organisation by enabling the group management team to utilise their time in an efficient and effective manner.
About us
Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.
Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises.As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding.The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.
We have three newly emerging strategic objectives:
- Our People - to cultivate and sustain happy, productive and engaged staff
- Our Patients - to be good or outstanding in everything we do
- Our Population - to work seamlessly with our partners to improve live
Job description
Job responsibilities
The successful candidate will be expected to demonstrate a flexible approach to meet the needs of the service and provide high quality P.A. support including diary management, scheduling and attending meetings, minute taking and the screening of emails, production of reports and presenting/disseminating key information/statistics. You will need to be an effective gatekeeper, using your judgement to resolve difficult situations, whilst making decisions regarding appropriateness and priorities along with excellent interpersonal skills and knowledge of all the relevant administrative and P.A. procedures applicable to the role.
This position will include post holder to be onsite when required for service needs and therefore travelling to Sandwell & West Birmingham Hospitals sites will be required
Job description
Job responsibilities
The successful candidate will be expected to demonstrate a flexible approach to meet the needs of the service and provide high quality P.A. support including diary management, scheduling and attending meetings, minute taking and the screening of emails, production of reports and presenting/disseminating key information/statistics. You will need to be an effective gatekeeper, using your judgement to resolve difficult situations, whilst making decisions regarding appropriateness and priorities along with excellent interpersonal skills and knowledge of all the relevant administrative and P.A. procedures applicable to the role.
This position will include post holder to be onsite when required for service needs and therefore travelling to Sandwell & West Birmingham Hospitals sites will be required
Person Specification
Essential Criteria
Essential
- GCSE English or equivalent, Grade C or above.
essential
Essential
- oDemonstrable secretarial experience in a secretarial / administrative role
Knowledge
Essential
desirable
Desirable
- Recognised or advanced qualification (eg RSA III Typing/Word Processing/Shorthand 80 wpm or equivalent
Person Specification
Essential Criteria
Essential
- GCSE English or equivalent, Grade C or above.
essential
Essential
- oDemonstrable secretarial experience in a secretarial / administrative role
Knowledge
Essential
desirable
Desirable
- Recognised or advanced qualification (eg RSA III Typing/Word Processing/Shorthand 80 wpm or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sandwell and West Birmingham NHS Trust
Address
Sandwell and West Birmingham Hospital NHS Trust
Sandwell Hospital
West Bromwich
B71 4HJ
Employer's website
https://www.swbh.nhs.uk/ (Opens in a new tab)
