Kent and Medway Mental Health NHS Trust

Administrator

The closing date is 13 April 2026

Job summary

We are seeking a self-motivated, forward-thinking Band 3 Administrator to join our Forensic Service at the Trevor Gibbens Unit. This role supports people using our services by providing essential administrative assistance to the Consultant Forensic Psychiatrist and Multidisciplinary Team. Your standard hours are Monday to Friday 09:00-17:00 however a vital part of this role is providing flexible emergency cover for our Reception team. This includes being available for early starts and late finishes, weekends and Bank Holidays during staff absences.

You will work closely with internal colleagues and external stakeholders to ensure care is safe and efficient. By maintaining robust working systems and providing flexible reception cover, you will directly contribute to service improvements and help us deliver high-quality patient care every day.

Main duties of the job

Please refer to job description and person specification attached to the job advert as this has the full main duties of the role

About us

Our vision is simple: We are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.

Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.

Check out our Maidstone site

Date posted

30 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

380-FR0651

Job locations

Trevor Gibbens Unit, Maidstone

Hermitage Lane

Maidstone

ME16 9PL

Job description

Job responsibilities

Please refer to job description and person specification attached to the job advert as this has a detailed job description and main responsibilities

Job description

Job responsibilities

Please refer to job description and person specification attached to the job advert as this has a detailed job description and main responsibilities

Person Specification

Essential

Educated to NVQ Level 3 or equivalent, relevant experience
GCSE in Maths and English
Accuracy and attention to detail
Previous administrative experience
Occasional indirect exposure to distressing or emotional circumstances
Strong IT skills (Microsoft Office)
Minimum basic Excel setting up of spreadsheets and updating for reports
Preparations of documents to high quality using Word
Use of Outlook for updating of calendar and appointments
Last minute emergency cover for Reception team including early starts (07:15), late finishes (20:15), weekends and Bank Holidays

Desirable

Knowledge of medium secure
Knowledge of RiO

Person Specification

Essential

Educated to NVQ Level 3 or equivalent, relevant experience
GCSE in Maths and English
Accuracy and attention to detail
Previous administrative experience
Occasional indirect exposure to distressing or emotional circumstances
Strong IT skills (Microsoft Office)
Minimum basic Excel setting up of spreadsheets and updating for reports
Preparations of documents to high quality using Word
Use of Outlook for updating of calendar and appointments
Last minute emergency cover for Reception team including early starts (07:15), late finishes (20:15), weekends and Bank Holidays

Desirable

Knowledge of medium secure
Knowledge of RiO

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kent and Medway Mental Health NHS Trust

Address

Trevor Gibbens Unit, Maidstone

Hermitage Lane

Maidstone

ME16 9PL

Employer's website

https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Kent and Medway Mental Health NHS Trust

Address

Trevor Gibbens Unit, Maidstone

Hermitage Lane

Maidstone

ME16 9PL

Employer's website

https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)