Job summary
The following post has become available within Kent & Medway Mental Health NHS Trust for a dynamic and self-motivated administrator with excellent organisation and administration skills.
The post will support the Promoting Safe Services team in its provision of services to staff and patients across the organisation.
The team provide specialist support and training to staff in managing and reducing the use of force as well as clinically inputting to support teams with complex cases.
The administrator will be part of a dynamic team that works across the organisation. This role does not involve patient contact.
Main duties of the job
- Provide comprehensive admin support to the Service Manager and team
- Manage diaries and organise meetings
- Order and maintain stock of office supplies.
- Replenish forms/leaflets/documents for the service provision.
- Keep accurate and up to date data records for service.
- Collate and send agendas and other meeting papers and produce meeting minutes.
About us
We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated 'Good' by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.
Our vision is simple: We are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.
Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.
Check out our Canterbury site
Job description
Job responsibilities
This role involves working closely with the Service Manager and team in its provision of services to patients and staff across the organisation. The team provides specialist advice to clinical and non-clinical staff, in relation to violence and aggression as well as restrictive practices.
This work includes leading strategic projects, designing and delivering quality training curriculums, working with complex individuals, which all promotes safe care for all using or working within our services.Please refer to the attached job description for the full details on the responsibilities and person specification
Job description
Job responsibilities
This role involves working closely with the Service Manager and team in its provision of services to patients and staff across the organisation. The team provides specialist advice to clinical and non-clinical staff, in relation to violence and aggression as well as restrictive practices.
This work includes leading strategic projects, designing and delivering quality training curriculums, working with complex individuals, which all promotes safe care for all using or working within our services.Please refer to the attached job description for the full details on the responsibilities and person specification
Person Specification
Training and Qualifications
Essential
- GCSE in Maths and English Grade C or above
- Educated to NVQ Level 3 in Administration
Desirable
- 5 GCSES's Grade C or above
Experience
Essential
- Previous paid employment of administrative/office work for minimum of 2 years
Desirable
- Previous NHS experience would be advantageous
Knowledge and Skills
Essential
- Basic Excel setting up of spreadsheets and updating databases
- Preparation of documents to high quality using Word
- Use of Outlook for updating of calendar and appointments
- Minute taking experience
- Prioritisation and organisation of workload and ability to meet deadlines
- Good keyboard skills
- Ability to work as part of a team and on own initiative
- Ability to communicate with other colleagues and stakeholders professionally
- Problem solving skills
- Accurate numeracy
- Attention to detail
- Resilience
Desirable
- Intermediate/Advanced Level Excel and Word
- Data collection/analysis experience
- Ability to work unsupervised
- Knowledge of virtual meeting systems
Person Specification
Training and Qualifications
Essential
- GCSE in Maths and English Grade C or above
- Educated to NVQ Level 3 in Administration
Desirable
- 5 GCSES's Grade C or above
Experience
Essential
- Previous paid employment of administrative/office work for minimum of 2 years
Desirable
- Previous NHS experience would be advantageous
Knowledge and Skills
Essential
- Basic Excel setting up of spreadsheets and updating databases
- Preparation of documents to high quality using Word
- Use of Outlook for updating of calendar and appointments
- Minute taking experience
- Prioritisation and organisation of workload and ability to meet deadlines
- Good keyboard skills
- Ability to work as part of a team and on own initiative
- Ability to communicate with other colleagues and stakeholders professionally
- Problem solving skills
- Accurate numeracy
- Attention to detail
- Resilience
Desirable
- Intermediate/Advanced Level Excel and Word
- Data collection/analysis experience
- Ability to work unsupervised
- Knowledge of virtual meeting systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
