Kent and Medway Mental Health NHS Trust

Administrator

The closing date is 09 December 2025

Job summary

The following post has become available within KMPT for a dynamic, self-motivated, forward thinking Administrator. The position will be within the Ashford & Canterbury Mental Health Together (MHT) administration team, based at Laurel House, Canterbury for 30 hours per week, and will provide full secretarial and administrative support to a multi-disciplinary team.

The post holder will be educated to grade C or above GCSE in Maths and English or equivalent, and possess an NVQ Level 3/RSA3 or equivalent.

This post is subject to a six month probationary period.

Prior to interview you will be required to undertake numeracy, literacy and Trust values tests.

Main duties of the job

The ideal candidate will be a team player with excellent organisational and keyboard skills, be a competent audio typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations and able to manage and prioritise their own work efficiently.

About us

We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated 'Good' by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.

Our vision is simple: We are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.

Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.

Date posted

25 November 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year Per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

380-EK311-A

Job locations

Laurel House

41 Old Dover Road

Canterbury

CT1 3HH

Job description

Job responsibilities

High-quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge - some of the responsibilities for the role are listed below:

Daily opening of post, date stamping and despatch
Answering of telephone calls
Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires
Checks relevant systems e.g. RiO for clinic appointment lists
Liaising with other internal departments
Photocopying
Preparation of variety of documents and correspondence
Printing information in spreadsheet or report format as required
Likely to process confidential information
Laminating of posters or reports and binding as appropriate
Booking of appointments
Arranging meetings and events
Diary management
Ordering of stationery and other supplies
Supervision of band 2 Administration Assistant
Minuting meetings

Job description

Job responsibilities

Daily opening of post, date stamping and despatch
Answering of telephone calls
Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires
Checks relevant systems e.g. RiO for clinic appointment lists
Liaising with other internal departments
Photocopying
Preparation of variety of documents and correspondence
Printing information in spreadsheet or report format as required
Likely to process confidential information
Laminating of posters or reports and binding as appropriate
Booking of appointments
Arranging meetings and events
Diary management
Ordering of stationery and other supplies
Supervision of band 2 Administration Assistant
Minuting meetings

Person Specification

Skills

Essential

Microsoft Office

Desirable

Minute taking

Qualifications

Essential

Maths and English grade C or above
Educated to NVQ level 3 /RSA 3 or equivalent

Desirable

Administration qualification

Experience

Essential

Administration experience
Customer service experience

Desirable

NHS administration experience

Person Specification

Skills

Essential

Microsoft Office

Desirable

Minute taking

Qualifications

Essential

Maths and English grade C or above
Educated to NVQ level 3 /RSA 3 or equivalent

Desirable

Administration qualification

Experience

Essential

Administration experience
Customer service experience

Desirable

NHS administration experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kent and Medway Mental Health NHS Trust

Address

Laurel House

41 Old Dover Road

Canterbury

CT1 3HH

Employer's website

https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Kent and Medway Mental Health NHS Trust

Address

Laurel House

41 Old Dover Road

Canterbury

CT1 3HH

Employer's website

https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)