Recruitment Assistant

Kent & Medway NHS & Social Care Partnership Trust

This job is now closed

Job summary

Do you have a passion for organisation and excellent communication skills? If you're a highly organised and motivated individual who thrives in a fast-paced environment, we encourage you to apply.We are seeking a highly motivated Recruitment Assistant to play a vital role in supporting our recruitment team. You'll play a key role in ensuring a smooth and efficient recruitment process, helping us find the best possible candidates for our Trust.

This role is currently being advertised as a fixed term role, to cover secondment until mid August 2025. The team is currently based at home for 80% of the working week, with 20% being spent on-site in Canterbury, in accordance with our current hybrid working policy.

In this role you will assist in all areas of the recruitment process to help ensure that it is carried out effectively and efficiently in a timely manner.

This post is open to both external candidates and internal KMPT staff who may be interested in this role on a secondment basis.

Main duties of the job

To be responsible for the generic recruitment e-mail address, acknowledging and replying to messages and alerting colleagues of any messages requiring their attention.
Book ID appointments with candidates and ensure collection of appropriate ID is taken for candidate's Right to Work Checks and DBS applications, highlighting any queries to the recruitment officers.
Book interviews and assessments following instructions/details from hiring managers.
Send out shortlist regret emails to the unsuccessful candidates.
Follow-up emails to the hiring manager if the interview date has passed and the correct document has not been returned within the specified time frame.
Undertake and assist in the follow-up and chasing of outstanding pre-employment checks in order to ensure each vacancy is expedited and delays kept to a minimum.
Download personal files from Trac saving these electronically and send them to the hiring manager once the recruitment vacancy has been filled and all pre-employment checks are completed to a satisfactory standard.
Deal with enquiries and queries regarding the recruitment process from applicants, hiring managers and other internal colleagues.Upload interview results sent to recruitment team inbox accordingly to the relevant job file and inform the Recruitment Office
Follow up with Occupational Health/References/DBS to assist the recruitment officer's in processing pre-employment checks as quickly as possible.

About us

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

Our strategy

Our mission is what we set out to do every dayWe deliver brilliant care through brilliant people

Our vision is where we want to be in the futureTo provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.

Date posted

17 September 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum

Contract

Fixed term

Duration

10 months

Working pattern

Full-time

Reference number

380-SS0590

Job locations

Eastern and Coastal Area Offices

St Martins Hospital, Littlebourne Road

Canterbury Kent

CT1 1TD

Job description

Job responsibilities

Please refer to the attached job description for full details of the main responsibilities of the role.

Job description

Job responsibilities

Please refer to the attached job description for full details of the main responsibilities of the role.

Person Specification

Qualifications and Experience

Essential

Educated to GCSE level or equivalent and/or demonstrable administration experience
Demonstrable experience of working as an administrator within a busy office environment

Desirable

NHS experience within a recruitment/HR role
Experience of working within a Recruitment Team

Knowledge and Skills

Essential

Excellent ICT skills with experience of using Outlook, Word and Excel to a high standard
Ability to work on own initiative, within guidelines. Due to the diversity of tasks, there is a need to work effectively under pressure and prioritise workload and meet deadlines.

Desirable

Experience of using applicant tracking systems
Knowledge of Trac/ESR

Person Specification

Qualifications and Experience

Essential

Educated to GCSE level or equivalent and/or demonstrable administration experience
Demonstrable experience of working as an administrator within a busy office environment

Desirable

NHS experience within a recruitment/HR role
Experience of working within a Recruitment Team

Knowledge and Skills

Essential

Excellent ICT skills with experience of using Outlook, Word and Excel to a high standard
Ability to work on own initiative, within guidelines. Due to the diversity of tasks, there is a need to work effectively under pressure and prioritise workload and meet deadlines.

Desirable

Experience of using applicant tracking systems
Knowledge of Trac/ESR

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.