Job summary
An exciting opportunity has arisen for a full-time administrator to join the Medical Human Resources Team on a fixed term contract for 6 months.
Main duties of the job
You will be responsible for the organisation of activities including setting up meetings, interviews, booking rooms, supporting diary management of attendees and collating agendas and agenda items for each meeting, facilitating completion of minutes and actions to set deadlines.
The ideal candidate will need to have good communication skills with a confident telephone manner and good organisational and keyboard skills. They will also require a good working knowledge of Microsoft Office packages.
The candidate needs to pay attention to detail, be able to work to tight deadlines and adapt to changing/challenging situations.
Experience of working in office administration and the ability to minute take is essential.
If you are able to prioritise and organise your own workload, work to tight deadlines and have the ability to work on your own initiative and as part of a team then this is the job for you.
About us
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.
The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main responsibilities of the role.
Person specification
- Literate and Numerate with Math and English GCSE (A-C grade or equivalent
- Good standard of IT literacy
- Full Understanding of confidentiality
- Experience of using Microsoft office software, word, excel or equivalent system
- Evidence of working in an administration role
- Evidence of ability to work on own initiative, prioritising and managing own workload.
- Evidence of Organisation skills, with ability to meet deadlines.
- Excellent written and verbal skills
- Good communication and interpersonal skills
Job description
Job responsibilities
Please refer to the attached job description for full details of the main responsibilities of the role.
Person specification
- Literate and Numerate with Math and English GCSE (A-C grade or equivalent
- Good standard of IT literacy
- Full Understanding of confidentiality
- Experience of using Microsoft office software, word, excel or equivalent system
- Evidence of working in an administration role
- Evidence of ability to work on own initiative, prioritising and managing own workload.
- Evidence of Organisation skills, with ability to meet deadlines.
- Excellent written and verbal skills
- Good communication and interpersonal skills
Person Specification
Qualifications
Essential
- oLiterate and Numerate with Math and English - GCSE (A-C grade or equivalent
- oGood standard of IT literacy
Desirable
- oNVQ Level 3 or equivalent in administration or customer service
Experience
Essential
- oFull Understanding of confidentiality
- oExperience of using Microsoft office software, word, excel or equivalent system
- oEvidence of working in an administration role
- oEvidence of ability to work on own initiative, prioritising and managing own workload.
- oEvidence of Organisation skills, with ability to meet deadlines.
- oExcellent written and verbal skills
Desirable
- oPrevious NHS experience
- oPrevious Experience of NHS Jobs/Trac
- oEnhance IT Skills
- oExperience of using Electronic Staff Record (ESR)
- oExperience of building effective working relationships across an organisation
Communication
Essential
- oGood communication and interpersonal skills
- oAble to communicate effectively
Personal Qualities
Essential
- oEnthusiastic and motivated
- oCommitted to providing the best service possible
- oFlexible attitude and approach to work
- oAble to work as part of a team
- oCover for colleagues during periods of absence
Desirable
- oDemonstrable commitment to continuous improvement
Person Specification
Qualifications
Essential
- oLiterate and Numerate with Math and English - GCSE (A-C grade or equivalent
- oGood standard of IT literacy
Desirable
- oNVQ Level 3 or equivalent in administration or customer service
Experience
Essential
- oFull Understanding of confidentiality
- oExperience of using Microsoft office software, word, excel or equivalent system
- oEvidence of working in an administration role
- oEvidence of ability to work on own initiative, prioritising and managing own workload.
- oEvidence of Organisation skills, with ability to meet deadlines.
- oExcellent written and verbal skills
Desirable
- oPrevious NHS experience
- oPrevious Experience of NHS Jobs/Trac
- oEnhance IT Skills
- oExperience of using Electronic Staff Record (ESR)
- oExperience of building effective working relationships across an organisation
Communication
Essential
- oGood communication and interpersonal skills
- oAble to communicate effectively
Personal Qualities
Essential
- oEnthusiastic and motivated
- oCommitted to providing the best service possible
- oFlexible attitude and approach to work
- oAble to work as part of a team
- oCover for colleagues during periods of absence
Desirable
- oDemonstrable commitment to continuous improvement
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
