Kent & Medway NHS & Social Care Partnership Trust

EDI/Health & Wellbeing Administrator Coordinator

This job is now closed

Job summary

This new role is a permanent vacancy that will support and provide the EDI team and Health and Wellbeing Lead with all aspects of event/conference planning including internal and external events, provide support to the EDI staff networks as well as providing administration duties to EDI team and HWB lead.

The EDI and HWB Administration Coordinator will undertake a range of administration and clerical tasks to ensure that the administrative aspects of delivering the EDI Strategy and HWB Strategy run smoothly as well as providing administration support to the staff networks and Health and Wellbeing Group, ensuring plans are updated and implemented.

This role comes with development opportunities that will enhance existing skills.

Main duties of the job

To support the EDI Team and HWB Lead by providing all administrative duties including:

Planning event details such as venues, agenda, speakers, target audience, advertising campaign, payment methods (where applicable).

Work closely with the Communications Team to ensure key events are promoted utilising other pre-planned events and special days to maximise on potential attendance and engagement with staff.

Ensure information relating to events are clearly communicated to Executive Team and Trust Chair.

Managing and overseeing events on the day, including problem solving, welcoming guests, directing event set-up, communicating with staff and organising speakers.

About us

Working for our organisation

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.

The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

Date posted

18 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum

Contract

Permanent

Working pattern

Full-time, Home or remote working

Reference number

380-SS0408

Job locations

Eastern Coastal Area Office

Littlebourne Road

Canterbury

CT1 1AZ

Job description

Job responsibilities

Expected to work on own initiative, managing own workload effectively and taking corrective action where necessary.

To introduce and/ or maintain procedures or systems that contributes to the efficient running of the EDI and HWB services.

To maintain own competence through regular Continuous Professional Development.

To attend all mandatory and other job specific training as required, keeping accurate records of completion.

To carry out any reasonable duties as requested by the Diversity and Inclusion Manager and or HWB Lead.

To deal with or highlight any issues with regard to delegate conduct, non-attendance, etc. and to manage in line with Trust policy.

Expected to implement policies as directed by the trust/directorate for the department, ensuring awareness throughout the department

Job description

Job responsibilities

Expected to work on own initiative, managing own workload effectively and taking corrective action where necessary.

To introduce and/ or maintain procedures or systems that contributes to the efficient running of the EDI and HWB services.

To maintain own competence through regular Continuous Professional Development.

To attend all mandatory and other job specific training as required, keeping accurate records of completion.

To carry out any reasonable duties as requested by the Diversity and Inclusion Manager and or HWB Lead.

To deal with or highlight any issues with regard to delegate conduct, non-attendance, etc. and to manage in line with Trust policy.

Expected to implement policies as directed by the trust/directorate for the department, ensuring awareness throughout the department

Person Specification

Training, Qualifications and Registration

Essential

GCSE in Maths and English Grade C or above
Educated to NVQ Level 3 in Administration

Desirable

NVQ Business Administration Level 4

Experience

Essential

Experience of planning events
Experience of developing and improving administrative procedures and practices
Experience of managing meetings e.g. agendas/minutes and action logs

Desirable

Previous experience in working with Staff Networks and Equality, Diversity and Inclusion/Health and Wellbeing

Knowledge and Skills

Essential

Excellent organisational and interpersonal skills
Ability to establish credibility and good relationships with internal and external staff including managers, clinician and staff and manage those relationships with sensitivity and diplomacy
Prioritisation and organisation of workload and ability to meet deadlines.

Desirable

Evidence of data collection/analysis experience

Person Specification

Training, Qualifications and Registration

Essential

GCSE in Maths and English Grade C or above
Educated to NVQ Level 3 in Administration

Desirable

NVQ Business Administration Level 4

Experience

Essential

Experience of planning events
Experience of developing and improving administrative procedures and practices
Experience of managing meetings e.g. agendas/minutes and action logs

Desirable

Previous experience in working with Staff Networks and Equality, Diversity and Inclusion/Health and Wellbeing

Knowledge and Skills

Essential

Excellent organisational and interpersonal skills
Ability to establish credibility and good relationships with internal and external staff including managers, clinician and staff and manage those relationships with sensitivity and diplomacy
Prioritisation and organisation of workload and ability to meet deadlines.

Desirable

Evidence of data collection/analysis experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kent & Medway NHS & Social Care Partnership Trust

Address

Eastern Coastal Area Office

Littlebourne Road

Canterbury

CT1 1AZ

Employer's website

https://www.kmpt.nhs.uk (Opens in a new tab)

Employer details

Employer name

Kent & Medway NHS & Social Care Partnership Trust

Address

Eastern Coastal Area Office

Littlebourne Road

Canterbury

CT1 1AZ

Employer's website

https://www.kmpt.nhs.uk (Opens in a new tab)