South West Yorkshire Partnership NHS Trust

Medical Secretary.

The closing date is 04 March 2026

Job summary

Wakefield Community Services are seeking an experienced Medical Secretary to support the services delivered across the Wakefield area. This is both a demanding and rewarding role and it is essential that the successful applicant is able to work effectively as part of the team, supporting and assisting colleagues, whilst prioritising and managing a diverse workload.

The post holder will be responsible for the effective provision of a comprehensive secretarial/administrative service to a team of Consultants and doctors, working within Core Team West based at Drury Lane Health & Wellbeing Centre, Wakefield. In addition, the successful candidate will also work collaboratively within a supportive team of Medical Secretaries to ensure all teams are supported.

Previous Medical Secretarial experience and knowledge of medical terminology would be preferred, but is not essential. Recent extensive secretarial experience is essential.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

Main duties of the job

The successful applicant will act as the focal point of contact and be responsible for the dissemination of information, messages and enquiries for the Medical Team, liaising with multi-disciplinary team members, as well as other health professionals/staff both internally and externally.

The Medical Secretary post is responsible for transcribing audio files accurately using digital dictation, within the Trust timeframes, including any additional tasks e.g. follow up appointments, letters to other professionals etc. This post is one of two posts within the team.

Applicants must have excellent interpersonal, organisational, and time management skills and be able to work under pressure as well as exceptional communication skills combined with a committed and flexible approach to working as part of a team.

At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements) set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Date posted

18 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9378-W1437

Job locations

Drury Lane Health and Wellbeing Centre,

Drury Lane

Wakefield

WF12TE

Job description

Job responsibilities

Please see attached Job description.

The post-holder will:

under the supervison/direction of the Line Manager/Admin Supervisor, seeking support as and when necessary, provide a comprehensive, confidential, Secreterial/administrative service to clinical/support services, in an efficient and confidential manner.

provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

Job description

Job responsibilities

Please see attached Job description.

The post-holder will:

provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.

Person Specification

Training.

Essential

Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
Must be willing/able to undergo job development and training and maintain skills

Physical Attributes

Essential

A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)

Qualifications

Essential

Must be appropriate to the role::
NVQ level 3 or RSA III or OCR III (or equivalent level of qualification in related subject eg business admin, typing/word processing, customer services)
Or, be able to demonstrate competency at level 3.

Desirable

Willingness to undertake further study/development

Experience

Essential

Recent Secretarial/administrative experience
Copy /audio typing if applicable to role
Note/minute taking
In using email, maintaining and updating paper and electronic diaries, arranging meetings
In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
In working as an effective team member with minimum supervision
In working in a busy environment with competing demands
Understanding of the need to maintain strict confidentiality
In using a degree of initiative
in organising and prioritising own tasks in order to meet deadlines.

Desirable

In working in a caring environment
In dealing with the public
Of NHS software programme
Leadership skills
Customer Care skills
Excellent IT skills

Personal Attributes

Essential

Ability to be flexible to meet the demands of the post.
Responsive attitude and approach
Dress appropriately for the environment
Ability to travel around the Trust as appropriate to role

Person Specification

Training.

Essential

Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area
Must be willing/able to undergo job development and training and maintain skills

Physical Attributes

Essential

A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary)

Qualifications

Essential

Must be appropriate to the role::
NVQ level 3 or RSA III or OCR III (or equivalent level of qualification in related subject eg business admin, typing/word processing, customer services)
Or, be able to demonstrate competency at level 3.

Desirable

Willingness to undertake further study/development

Experience

Essential

Recent Secretarial/administrative experience
Copy /audio typing if applicable to role
Note/minute taking
In using email, maintaining and updating paper and electronic diaries, arranging meetings
In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc
In working as an effective team member with minimum supervision
In working in a busy environment with competing demands
Understanding of the need to maintain strict confidentiality
In using a degree of initiative
in organising and prioritising own tasks in order to meet deadlines.

Desirable

In working in a caring environment
In dealing with the public
Of NHS software programme
Leadership skills
Customer Care skills
Excellent IT skills

Personal Attributes

Essential

Ability to be flexible to meet the demands of the post.
Responsive attitude and approach
Dress appropriately for the environment
Ability to travel around the Trust as appropriate to role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Drury Lane Health and Wellbeing Centre,

Drury Lane

Wakefield

WF12TE

Employer's website

https://www.southwestyorkshire.nhs.uk (Opens in a new tab)

Employer details

Employer name

South West Yorkshire Partnership NHS Trust

Address

Drury Lane Health and Wellbeing Centre,

Drury Lane

Wakefield

WF12TE

Employer's website

https://www.southwestyorkshire.nhs.uk (Opens in a new tab)