Job summary
37.5 hours per week, Monday to Friday, with flexibility to work 5 over 7 days, including weekends and bank holidays.
We're seeking a proactive Portering & Transport Supervisor to lead our team in delivering a high quality, efficient and customer focused service across the Trust. Based at Fieldhead Hospital, with work across other sites as required, you'll coordinate daily operations, manage changing priorities and ensure services run safely and smoothly.
In this multi-disciplined role, you'll oversee essential functions including goods movement, deliveries, collections and wider facilities support. You'll lead by example, develop staff and maintain a safe, timely and professional service.
At
the time of advertising, this role does not meet the minimum requirements set
by UK Visas and Immigration to sponsor candidates to work in the UK. For this
reason, we are unable to sponsor anyone for a skilled worker visa for this role.
We
are happy to accept applications from candidates who can prove their right to
work in the UK or via alternative visa routes. Such applications will be
considered alongside all other applications.
All employees of the Trust are
strongly encouraged to have their up-to-date flu vaccination to protect staff
and patients.
Main duties of the job
The successful post holder will be responsible
for the development and provision of an effective, efficient, and
well-coordinated Porter/Transport support service to the Trust and also to
other NHS service users through Service Level Agreement and formal contracts.
The job role will include:
Developing and maintaining an efficient, professional portering and transport
service
Line managing Drivers and Porters, including staff support, development, 121s
and appraisals
Managing staff rotas to ensure full service coverage and liaising with
stakeholders Trustwide
Identifying and implementing service improvements
Managing a small fleet of vehicles, ensuring legal and safety compliance and
overseeing maintenance
Ensuring all staff training is current and recorded
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms. We
strongly discourage this and will conduct a thorough screening process before
selecting candidates to progress to the next stage. If you are using AI to
enhance your application, please disclose this in your NHS Jobs application
form.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
JOB SUMMARY:
Responsible
for the development and provision of an effective, efficient and well
coordinated Porter/Transport support service to the Trust and also to other NHS
service users through Service Level Agreement and formal contracts.
JOB
DIMENSIONS:
Budget manager
for Transport/Porters Services
Line manager
for Driver/Porters
Manage Service
Level Agreements
Manage
External Contracts
KEY RESULT
AREAS:
Constantly
review the service and implement new methods of service delivery to ensure that
a cost effective quality service provision to both clients and staff can be
developed and maintained.
Lead and
motivate this highly reactive support service, where team work and
communication is essential.
To manage,
motivate and empower a team of well-trained staff, that are receptive to change
and dedicated to achieving Trust performance targets through SLAs and formal
contracts.
Carry out
staff appraisals, develop and implement Personal Development Plans for team
members to meet the objectives of the organisation and the individuals.
Provide Senior
Managers with submissions for service developments and assist with long and
short term business plans.
To act as
primary point of contact for Porter/Transport Services and liaise with Service
users within the Trust and other local NHS organisations through Service Level
Agreements on delivery of service provision.
Actively
develop and maintain effective communication links with other Heads of
Department.
To encourage
and develop a culture of excellent customer service and promote a professional
and caring image, recognising the contribution of such services to the overall
client experience.
To develop and
maintain all risk assessments associated with the service are carried out and
outcomes are communicated to relevant staff.
Manage the
financial budget of the Services in compliance with Trust financial procedure
controls, raising requisitions and authorise payments for services provided.
Responsible
for relevant Health and Safety matters associated with the Transport/Porter
services ensuring effective provision of staff awareness and training.
Prepare and
manage local Health and Safety Plans in line with Trust Health and Safety
Policies, Legislation and Statutes.
To be
responsible for the management and control the waste compound ensuring all
types of waste is removed and recorded in compliance with legislation
(Hazardous Waste Regulations).
To develop and
implement effective waste segregation and minimisation arrangements throughout
the trust maintaining detailed information and reporting on Waste Management
Performance.
Contribute to
Business Continuity Plans.
Assist in the
development of Green Travel Plan.
Responsible
for management of Taxi Contract.
Responsible
for providing a transport service in accordance with Trust Transport Policy,
Transportation of Dangerous Goods.
Ensure all
documentation relating to Carriage of Dangerous Goods is monitored.
COMMUNICATION
WITH OTHERS:
All Business
Unit Directorates
Estates and
Facilities Personnel
Infection
control
Occupational
Health
External
Service Contractors
Procurement
and Supplies
Contracted
Service Supplies
External
Suppliers
The job
description is not an exhaustive list. It is subject to change in light of
service developments and in consultation with the post holder and his/her
manager.
For full details of the role please see the supporting documents attached.
Job description
Job responsibilities
JOB SUMMARY:
Responsible
for the development and provision of an effective, efficient and well
coordinated Porter/Transport support service to the Trust and also to other NHS
service users through Service Level Agreement and formal contracts.
JOB
DIMENSIONS:
Budget manager
for Transport/Porters Services
Line manager
for Driver/Porters
Manage Service
Level Agreements
Manage
External Contracts
KEY RESULT
AREAS:
Constantly
review the service and implement new methods of service delivery to ensure that
a cost effective quality service provision to both clients and staff can be
developed and maintained.
Lead and
motivate this highly reactive support service, where team work and
communication is essential.
To manage,
motivate and empower a team of well-trained staff, that are receptive to change
and dedicated to achieving Trust performance targets through SLAs and formal
contracts.
Carry out
staff appraisals, develop and implement Personal Development Plans for team
members to meet the objectives of the organisation and the individuals.
Provide Senior
Managers with submissions for service developments and assist with long and
short term business plans.
To act as
primary point of contact for Porter/Transport Services and liaise with Service
users within the Trust and other local NHS organisations through Service Level
Agreements on delivery of service provision.
Actively
develop and maintain effective communication links with other Heads of
Department.
To encourage
and develop a culture of excellent customer service and promote a professional
and caring image, recognising the contribution of such services to the overall
client experience.
To develop and
maintain all risk assessments associated with the service are carried out and
outcomes are communicated to relevant staff.
Manage the
financial budget of the Services in compliance with Trust financial procedure
controls, raising requisitions and authorise payments for services provided.
Responsible
for relevant Health and Safety matters associated with the Transport/Porter
services ensuring effective provision of staff awareness and training.
Prepare and
manage local Health and Safety Plans in line with Trust Health and Safety
Policies, Legislation and Statutes.
To be
responsible for the management and control the waste compound ensuring all
types of waste is removed and recorded in compliance with legislation
(Hazardous Waste Regulations).
To develop and
implement effective waste segregation and minimisation arrangements throughout
the trust maintaining detailed information and reporting on Waste Management
Performance.
Contribute to
Business Continuity Plans.
Assist in the
development of Green Travel Plan.
Responsible
for management of Taxi Contract.
Responsible
for providing a transport service in accordance with Trust Transport Policy,
Transportation of Dangerous Goods.
Ensure all
documentation relating to Carriage of Dangerous Goods is monitored.
COMMUNICATION
WITH OTHERS:
All Business
Unit Directorates
Estates and
Facilities Personnel
Infection
control
Occupational
Health
External
Service Contractors
Procurement
and Supplies
Contracted
Service Supplies
External
Suppliers
The job
description is not an exhaustive list. It is subject to change in light of
service developments and in consultation with the post holder and his/her
manager.
For full details of the role please see the supporting documents attached.
Person Specification
Special Knowledge/Skills
Essential
- Excellent interpersonal and communication skills.
- Ability to produce written reports.
- Ability to work as a member of, but also lead a team.
- Ability to prioritise workloads and meet deadlines.
- Negotiation skills.
- Influence skills and the ability to handle conflict.
- Ability to problem solve and make judgements.
- Ability to work autonomously.
Personal Attributes
Essential
- Ability to work flexibly.
- A current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability).
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Qualifications
Essential
- ILM Management certificate level 3 or equivalent.
Desirable
- NHS experience.
- IOSH Certificate.
- EDCL.
Training
Essential
- Knowledge of Hazadous Waste Regulations.
- Knowledge of Carriage of Dangerous Goods legislation.
Experience
Essential
- Demonstratable experience in managing service budgets, including staffing, purchasing goods and supplies.
- Substantial demonstrable supervisory experience in specialised facilities service.
- Substantial demonstrable experience managing Health & Safety for a service or department.
- Experience of managing business change.
- Experience in utilising Microsoft packages and other IT programmes.
Person Specification
Special Knowledge/Skills
Essential
- Excellent interpersonal and communication skills.
- Ability to produce written reports.
- Ability to work as a member of, but also lead a team.
- Ability to prioritise workloads and meet deadlines.
- Negotiation skills.
- Influence skills and the ability to handle conflict.
- Ability to problem solve and make judgements.
- Ability to work autonomously.
Personal Attributes
Essential
- Ability to work flexibly.
- A current driving licence and access to a car during the working day is essential (reasonable adjustments will be considered for any applicants who are unable to drive due to a disability).
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Qualifications
Essential
- ILM Management certificate level 3 or equivalent.
Desirable
- NHS experience.
- IOSH Certificate.
- EDCL.
Training
Essential
- Knowledge of Hazadous Waste Regulations.
- Knowledge of Carriage of Dangerous Goods legislation.
Experience
Essential
- Demonstratable experience in managing service budgets, including staffing, purchasing goods and supplies.
- Substantial demonstrable supervisory experience in specialised facilities service.
- Substantial demonstrable experience managing Health & Safety for a service or department.
- Experience of managing business change.
- Experience in utilising Microsoft packages and other IT programmes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
