Job summary
Altogether Better is an
innovative NHS organisation working across the country and sometimes abroad
with health and care systems. Our ambition is to make health services better
for everyone and we do this through the delivery of a broad portfolio of bespoke
and evidence-based programmes, including our flagship Collaborative Practice
programme.
Although hosted within an NHS
Trust we are independent and our work is commissioned by a range of funders
including GP practices, primary care networks (PCNs), NHS Leadership Academies,
Public Health, Local Authorities, ICBs/ICSs and grant funders such as the
National Lottery Community Fund. We have a small core team (hosted and employed
by South West Yorkshire Partnership NHS Foundation Trust) and we work closely
with a team of Altogether Better associates across the country in the delivery
of our work.
We are seeking a motivated and
enthusiastic part-time Project Management Support Officer who will provide day
to day project management support with a focus on the operational and
logistical aspects of our work around the country.
The post is fixed term for 12
months and will be home based, so the postholder can be based anywhere in the
country, as are our other team members. We are happy to consider secondments.
All employees of the Trust are strongly encouraged to be
fully vaccinated against COVID-19 to protect patients.
For full job description, please see attached supporting
documents.
Main duties of the job
Support the day to day operational and logistical delivery of Altogether
Betters portfolio of programmes, working closely with ABs Director and key
associate team members and taking a lead on administrative aspects of our work.
Support ABs Director in seeking and securing a range of income streams to
ensure the long-term sustainability of the organisation. For example, preparing operational budgets,
delivery timelines and milestones, options appraisals, business cases,
contributing to tender preparation and submission, ensuring accuracy of
contractual paperwork.
Set up and manage systems and procedures to ensure that all our
contractual/grant obligations are met.
Undertake key business processes such as procurement of suppliers to meet
business needs and monitoring budget income/expenditure.
Use analytical skills to gather, analyse, interpret and report on activity
and evaluation data in a way that is accessible to different audiences
Lead on ensuring Altogether Better online presence is current
and active, eg capturing stories and news from our work in order to update
website, post to LinkedIn etc, bringing in specialist expertise where necssary.
At
the time of advertising, this role does not meet the minimum requirements set
by UK Visas and Immigration to sponsor candidates to work in the UK. For this
reason, we are unable to sponsor anyone for a skilled worker visa for this role.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
Altogether Better is an innovative NHS organisation
working across the country and sometimes abroad with health and care systems.
Our ambition is to make health services better for everyone and we do this
through the delivery of a wide portfolio
of bespoke and evidence-based programmes. Our portfolio of work is commissioned by a
range of funders including GP practices, primary care networks (PCNs) , NHS
Leadership Academies, Public Health, Local Authorities, and ICBs/ICSs and
supported by grant funders such as the National Lottery Community Fund. We have
a small core team hosted by South West Yorkshire Partnership NHS Foundation Trust
who work closely with a team of Altogether Better associates who bring a vast
range of skills and experience. Our associate model enables to deliver a wide range of organisational
development programmes in health and care settings.
The Project Management Support Officer will provide day
to day project management support to multiple programmes of work on behalf of
Altogether Better with a focus on supporting the operational and logistical
aspects of our work around the country.
The post holder will work with a range of partners
including Altogether Better staff, our external associate providers, staff
across primary care and other health and care services, commissioners,
participants on our leadership development programmes and people who gift their
time as Practice health champions/help to codesign and co-deliver health
services.
Provide day to day operational and logistical support
in the delivery of Altogether Betters portfolio of programmes, working closely
with ABs Director and key associate team members.
With ABs Director explore
and support securing a range of potential income streams to ensure the long
term sustainability of the organisation.
For example, preparing operational budgets, delivery timelines and
milestones, options appraisals, business cases, contribute to tender
preparation and submission, ensuring accuracy of contractual paperwork.
To monitor and report on,
with the support of SWYPFTs finance team, operational and delivery budgets
ensuring invoices are issued in a timely manner and allocated to appropriate
cost codes.
To manage external
relationships with relevant organisations to meet business needs (for example
CPD certification provider).
Manage internal relationships
with key staff in SWYPFT to support Altogether Betters activity, including
Finance, Procurement, HR and IMT.
Manage and process matters arising, taking action
to ensure urgent issues are dealt with appropriately.
Lead on designated projects or elements of projects
and programmes. Support, facilitate and monitor progress of projects
formulating and adjusting plans, maintaining awareness of risks and mitigating
actions. Support staff with project delivery. Resolve project delivery
problems. Plan key work streams in relation to projects.
Communicate information clearly and effectively
with the team and others, receiving, handling and forwarding as necessary
incoming and outgoing correspondence (email, letter, and telephone).
We are aware that an increasing number of applicants
are using AI technology to generate responses on NHS Job application
forms.Over reliance on AI-generated content in application forms is
strongly discouraged and we will conduct a thorough screening process before
selecting candidates to progress to the next stage. If you are using AI to
enhance your application, please disclose this in your NHS Jobs application
form.
Job description
Job responsibilities
Altogether Better is an innovative NHS organisation
working across the country and sometimes abroad with health and care systems.
Our ambition is to make health services better for everyone and we do this
through the delivery of a wide portfolio
of bespoke and evidence-based programmes. Our portfolio of work is commissioned by a
range of funders including GP practices, primary care networks (PCNs) , NHS
Leadership Academies, Public Health, Local Authorities, and ICBs/ICSs and
supported by grant funders such as the National Lottery Community Fund. We have
a small core team hosted by South West Yorkshire Partnership NHS Foundation Trust
who work closely with a team of Altogether Better associates who bring a vast
range of skills and experience. Our associate model enables to deliver a wide range of organisational
development programmes in health and care settings.
The Project Management Support Officer will provide day
to day project management support to multiple programmes of work on behalf of
Altogether Better with a focus on supporting the operational and logistical
aspects of our work around the country.
The post holder will work with a range of partners
including Altogether Better staff, our external associate providers, staff
across primary care and other health and care services, commissioners,
participants on our leadership development programmes and people who gift their
time as Practice health champions/help to codesign and co-deliver health
services.
Provide day to day operational and logistical support
in the delivery of Altogether Betters portfolio of programmes, working closely
with ABs Director and key associate team members.
With ABs Director explore
and support securing a range of potential income streams to ensure the long
term sustainability of the organisation.
For example, preparing operational budgets, delivery timelines and
milestones, options appraisals, business cases, contribute to tender
preparation and submission, ensuring accuracy of contractual paperwork.
To monitor and report on,
with the support of SWYPFTs finance team, operational and delivery budgets
ensuring invoices are issued in a timely manner and allocated to appropriate
cost codes.
To manage external
relationships with relevant organisations to meet business needs (for example
CPD certification provider).
Manage internal relationships
with key staff in SWYPFT to support Altogether Betters activity, including
Finance, Procurement, HR and IMT.
Manage and process matters arising, taking action
to ensure urgent issues are dealt with appropriately.
Lead on designated projects or elements of projects
and programmes. Support, facilitate and monitor progress of projects
formulating and adjusting plans, maintaining awareness of risks and mitigating
actions. Support staff with project delivery. Resolve project delivery
problems. Plan key work streams in relation to projects.
Communicate information clearly and effectively
with the team and others, receiving, handling and forwarding as necessary
incoming and outgoing correspondence (email, letter, and telephone).
We are aware that an increasing number of applicants
are using AI technology to generate responses on NHS Job application
forms.Over reliance on AI-generated content in application forms is
strongly discouraged and we will conduct a thorough screening process before
selecting candidates to progress to the next stage. If you are using AI to
enhance your application, please disclose this in your NHS Jobs application
form.
Person Specification
Training
Desirable
- Data analysis training (eg Excel).
Experience
Essential
- Transferable experience from working with similar responsibilities and focus.
- Experience of supporting the lifecycle of projects/programmes, from inception to completion, including mobilising resources, monitoring and reporting, evaluation, data collection and analysis.
- Experience of producing & presenting engaging, well-constructed reports and papers to a variety of audiences.
Desirable
- Experience of working on/supporting a mixed portfolio of grants, contracts and commissioned work in the charity or public sector, including multiple projects running concurrently.
- Experience of organising training, events, meetings etc.
- Knowledge of the NHS/primary care.
- Use of Project Management software and online collaborative platforms (eg Monday.com, Podio, Trello).
- Experience in writing business cases and/or funding bids and/or preparing tender submissions.
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post.
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Personal Attributes
Essential
- Flexible, adaptable and enjoys change.
- Rigorous attention to detail.
- Curious and willing to learn.
- Integrity.
- Enjoys working independently.
- Ability to build and nurture good relationships with people at all levels from all backgrounds.
- Willing to work flexibly and occasional unsocial hours (evenings and weekends) including occasional travel to delivery locations.
Qualifications
Desirable
- Evidence of academic achievement or equivalent level of work experience.
Special Knowledge & Skills
Essential
- Ability to use social media platforms (for example Facebook/LinkedIn/BlueSky/SquareSpace).
- Ability to use a range of project management tools and approaches.
- Good eye for detail and presentation, able to design reports and publications for a range of audiences (eg online promotional materials, programme resources) in line with Altogether Betters branding guidelines.
- Ability to work with a range of organisations (internal/external) and people and partners from different sectors, communities and backgrounds to successfully deliver projects.
- Ability to work remotely using own initiative to ensure a good job gets done, on time, with little direct supervision.
- Excellent communicator with ability to translate complex information into accessible, plain language.
- Excellent technical, analytical and research skills.
- Ability to apply judgement to prioritise competing demands and deadlines, multitasking where necessary.
- Ability to quickly learn and adapt to new systems and procedures.
- Highly skilled in Microsoft Office suite of software and knowledge of other web-based tools.
- Excellent interpersonal skills: warm, friendly and non-judgemental.
- Understanding of confidentiality.
- Is able to evidence use of effective influencing, facilitation and negotiation skills.
- Ability to work with people in a supportive way.
- Ability to communicate difficult, sensitive and/or contentious information/data.
- Ability to identify information/data requirements and analyse, interpret and report on incomplete/ambiguous information.
- Ability to problem solve, suggest and recommend solutions/approaches to resolve them.
Desirable
- Good understanding of NHS structure and priorities.
Person Specification
Training
Desirable
- Data analysis training (eg Excel).
Experience
Essential
- Transferable experience from working with similar responsibilities and focus.
- Experience of supporting the lifecycle of projects/programmes, from inception to completion, including mobilising resources, monitoring and reporting, evaluation, data collection and analysis.
- Experience of producing & presenting engaging, well-constructed reports and papers to a variety of audiences.
Desirable
- Experience of working on/supporting a mixed portfolio of grants, contracts and commissioned work in the charity or public sector, including multiple projects running concurrently.
- Experience of organising training, events, meetings etc.
- Knowledge of the NHS/primary care.
- Use of Project Management software and online collaborative platforms (eg Monday.com, Podio, Trello).
- Experience in writing business cases and/or funding bids and/or preparing tender submissions.
Physical Attributes
Essential
- Ability to undertake the duties and demands of the post.
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Personal Attributes
Essential
- Flexible, adaptable and enjoys change.
- Rigorous attention to detail.
- Curious and willing to learn.
- Integrity.
- Enjoys working independently.
- Ability to build and nurture good relationships with people at all levels from all backgrounds.
- Willing to work flexibly and occasional unsocial hours (evenings and weekends) including occasional travel to delivery locations.
Qualifications
Desirable
- Evidence of academic achievement or equivalent level of work experience.
Special Knowledge & Skills
Essential
- Ability to use social media platforms (for example Facebook/LinkedIn/BlueSky/SquareSpace).
- Ability to use a range of project management tools and approaches.
- Good eye for detail and presentation, able to design reports and publications for a range of audiences (eg online promotional materials, programme resources) in line with Altogether Betters branding guidelines.
- Ability to work with a range of organisations (internal/external) and people and partners from different sectors, communities and backgrounds to successfully deliver projects.
- Ability to work remotely using own initiative to ensure a good job gets done, on time, with little direct supervision.
- Excellent communicator with ability to translate complex information into accessible, plain language.
- Excellent technical, analytical and research skills.
- Ability to apply judgement to prioritise competing demands and deadlines, multitasking where necessary.
- Ability to quickly learn and adapt to new systems and procedures.
- Highly skilled in Microsoft Office suite of software and knowledge of other web-based tools.
- Excellent interpersonal skills: warm, friendly and non-judgemental.
- Understanding of confidentiality.
- Is able to evidence use of effective influencing, facilitation and negotiation skills.
- Ability to work with people in a supportive way.
- Ability to communicate difficult, sensitive and/or contentious information/data.
- Ability to identify information/data requirements and analyse, interpret and report on incomplete/ambiguous information.
- Ability to problem solve, suggest and recommend solutions/approaches to resolve them.
Desirable
- Good understanding of NHS structure and priorities.
