Job summary
The Trust's Procurement Department
seeks a dynamic Senior Buyer to join its management team. This role offers a
unique opportunity to drive effective contract management, deliver exceptional
performance services, and contribute to the Trust's cost-saving initiatives.
We're looking for a motivated
and experienced individual to contribute to the department's strategic goals.
If you're passionate about procurement and ready to make a significant impact,
this is the perfect opportunity for you.
All employees of the Trust are strongly encouraged to be
fully vaccinated against COVID-19 to protect patients.
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms. We strongly
discourage this and will conduct a thorough screening process before selecting
candidates to progress to the next stage. If you are using AI to enhance your
application, please disclose this in your NHS Jobs application form.
At the time of advertising,
this role does not meet the minimum requirements (salary threshold or
occupational requirements) set by UK
Visas and Immigration to sponsor candidates to work in the UK. For this reason,
unfortunately we are unable to sponsor anyone on a visa for this role at this
moment in time.
Main duties of the job
Contribute to the development and implementation
effective procurement strategies to achieve cost savings and improve
efficiency.
Manage the end-to-end procurement process,
including sourcing, tendering, negotiation, and contract management.
Develop risk registers for the management of
strategic contracts and generate and apply Key Performance Indicators to
measure contractor and supplier performance.
Ensure that tender and quote responses are robustly
evaluated against a range of financial and non-financial criteria.
Build strong relationships with suppliers and
stakeholders to ensure timely delivery of goods and services.
Contribute to the development and implementation of
effective procurement strategies to achieve cost savings and improve
efficiency.
Analyse markets and market trends and identify
opportunities to optimise procurement processes and efficiencies.
Provide advice, mentoring and support to members of
the Procurement Department Buyers and Procurement Support Team.
Ensure compliance with NHS procurement policies and
procedures.
Contribute to the development and implementation of
procurement projects.
What we're looking for:
A strong understanding of procurement principles
and practices.
Proven experience in a procurement role, preferably
within the NHS or a similar healthcare setting.
Excellent negotiation and communication skills.
Strong analytical and problem-solving abilities.
A commitment to delivering high-quality services
and achieving cost savings.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
Responsible for the
implementation and maintenance of the Trusts corporate database of all
contracts, concession agreements, health care contracts and service level
agreements owned by South West Yorkshire Partnership NHS Foundation Trust.
To validate the integrity of all
information entered onto the Atamis Contract Management Database System, and
ensure that E-Class Coding Structures, nomenclature conventions and contract
valuation rules are applied consistently.
To translate customer procurement
requirements into generic specifications suitable for competitive tendering and
quotation purposes.
To ensure that tender and quote responses
are robustly evaluated against a range of financial and non-financial criteria.
To evaluate potential suppliers against a
range of financial, statutory, capacity/quality criteria through the Trusts
eTendering system before shortlisting them to receive the Trusts offer
documentation.
To monitor the performance of contracts and
contractors with budget holders/ heads of departments and against specification
to ensure that any issues of contract non-compliance or contract drift are
identified and resolved.
To develop risk registers for the
management of strategic contracts, and through the Atamis system generate Key
Performance Indicators against which the contractor performance can be
assessed.
To represent the Procurement Department at
contract development and evaluation meetings.
Provide management reports to the Procurement departments management team, Finance
department and the Trusts Head of Contracts on all contracts, and service level
agreements for appropriate dissemination within the team/Trust to ensure that
they are renewed or terminated (as applicable) in a timely manner.
Liaise direct with Budget Holders to provide
and collect appropriate contract information which includes costing, contract
performance, and contract renewal timetables ensuring that the renewal process
is both timely and within budget.
Responsible for identifying suitable
products for the Trusts eCatalogue system and leading both on their addition to
the catalogue, the overall maintenance / liaison role with the Trusts preferred
eCatalogue provider and the communication of the new products to the Trusts
budget holders.
Job description
Job responsibilities
Responsible for the
implementation and maintenance of the Trusts corporate database of all
contracts, concession agreements, health care contracts and service level
agreements owned by South West Yorkshire Partnership NHS Foundation Trust.
To validate the integrity of all
information entered onto the Atamis Contract Management Database System, and
ensure that E-Class Coding Structures, nomenclature conventions and contract
valuation rules are applied consistently.
To translate customer procurement
requirements into generic specifications suitable for competitive tendering and
quotation purposes.
To ensure that tender and quote responses
are robustly evaluated against a range of financial and non-financial criteria.
To evaluate potential suppliers against a
range of financial, statutory, capacity/quality criteria through the Trusts
eTendering system before shortlisting them to receive the Trusts offer
documentation.
To monitor the performance of contracts and
contractors with budget holders/ heads of departments and against specification
to ensure that any issues of contract non-compliance or contract drift are
identified and resolved.
To develop risk registers for the
management of strategic contracts, and through the Atamis system generate Key
Performance Indicators against which the contractor performance can be
assessed.
To represent the Procurement Department at
contract development and evaluation meetings.
Provide management reports to the Procurement departments management team, Finance
department and the Trusts Head of Contracts on all contracts, and service level
agreements for appropriate dissemination within the team/Trust to ensure that
they are renewed or terminated (as applicable) in a timely manner.
Liaise direct with Budget Holders to provide
and collect appropriate contract information which includes costing, contract
performance, and contract renewal timetables ensuring that the renewal process
is both timely and within budget.
Responsible for identifying suitable
products for the Trusts eCatalogue system and leading both on their addition to
the catalogue, the overall maintenance / liaison role with the Trusts preferred
eCatalogue provider and the communication of the new products to the Trusts
budget holders.
Person Specification
Experience
Essential
- Significant experience within the procurement discipline
- Have experience of drafting specifications and producing tender/quotation documents
- Have an understanding of Contract Law
- Understanding of the need for confidentiality
- Experience in the management of staff
- Working knowledge of ordering systems and procedures.
- Experience of computerised ordering systems.
- Experience of eTendering / eQuote systems
- Experience of using Microsoft Office Applications
- Awareness of Health & Safety qualifications
Desirable
- International or European Computer Driving Licence (ICDL/ECDL).
- Experience of a contract database management system
Qualifications
Essential
- Possession of a diploma in Purchasing and Supply or a Degree
- Substantial progress towards the Chartered Institute of Purchasing and Supply (CIPS) qualification.
- Demonstrable knowledge of professional purchasing principles.
- In the absence of CIPS a good standard of general education with 5 GCSE passes at Grade C Level or above including Maths and English or NVQ 3 is required
- A minimum of five years previous experience working within a procurement environment or similar environment
- Demonstrable IT Skills
- Full Driving licence
Physical Attributes
Essential
- Good physical health.
- Ability to work under pressure in delivering outputs to strict deadlines.
- The ability to use VDU equipment on a continuous basis.
- Smart appearance.
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Training.
Essential
- Evidence of further study and training in procurement related topics
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to negotiate the resolution of highly complex procurement issues
- Possess good negotiation and influencing skills.
- Good analytical and problem solving skills
- Ability to organise and prioritise own work
- Assertive and resilient
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Confident and diplomatic oral and written communication skills.
- Team player
Desirable
- Previous use of Oracle purchase order system, or NHS Supply Chain Logistics-on-line.
Personal Attributes
Essential
- Customer friendly
- Ability to work under pressure.
- Able to work on own initiative
- Enthusiastic/self-motivated.
- Flexible approach to work/adaptable.
- Good attendance record
- Smart appearance
Person Specification
Experience
Essential
- Significant experience within the procurement discipline
- Have experience of drafting specifications and producing tender/quotation documents
- Have an understanding of Contract Law
- Understanding of the need for confidentiality
- Experience in the management of staff
- Working knowledge of ordering systems and procedures.
- Experience of computerised ordering systems.
- Experience of eTendering / eQuote systems
- Experience of using Microsoft Office Applications
- Awareness of Health & Safety qualifications
Desirable
- International or European Computer Driving Licence (ICDL/ECDL).
- Experience of a contract database management system
Qualifications
Essential
- Possession of a diploma in Purchasing and Supply or a Degree
- Substantial progress towards the Chartered Institute of Purchasing and Supply (CIPS) qualification.
- Demonstrable knowledge of professional purchasing principles.
- In the absence of CIPS a good standard of general education with 5 GCSE passes at Grade C Level or above including Maths and English or NVQ 3 is required
- A minimum of five years previous experience working within a procurement environment or similar environment
- Demonstrable IT Skills
- Full Driving licence
Physical Attributes
Essential
- Good physical health.
- Ability to work under pressure in delivering outputs to strict deadlines.
- The ability to use VDU equipment on a continuous basis.
- Smart appearance.
- Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Training.
Essential
- Evidence of further study and training in procurement related topics
Special Knowledge and Skills
Essential
- Able to act as representative of Department and promote positive image
- Ability to handle customer queries/complaints effectively
- Ability to negotiate the resolution of highly complex procurement issues
- Possess good negotiation and influencing skills.
- Good analytical and problem solving skills
- Ability to organise and prioritise own work
- Assertive and resilient
- Good organisational skills
- Previous customer care experience
- Good telephone manner
- Good interpersonal skills
- Confident and diplomatic oral and written communication skills.
- Team player
Desirable
- Previous use of Oracle purchase order system, or NHS Supply Chain Logistics-on-line.
Personal Attributes
Essential
- Customer friendly
- Ability to work under pressure.
- Able to work on own initiative
- Enthusiastic/self-motivated.
- Flexible approach to work/adaptable.
- Good attendance record
- Smart appearance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
