Job summary
Band 4 Freedom of Information
(FOI) /Administrative Supervisor 30 hours per week (internal only)
This is an excellent
opportunity for an experienced administrator or IG professional to take a lead
role in supporting our statutory duties under the Freedom of Information Act
(FOIA). You will coordinate the FOI process from start to finish, ensure deadlines
are met, and provide high-quality oversight of the IG administrative function.
Key Responsibilities include:
Manage and coordinate all
FOI requests, ensuring timely and compliant responses
Liaise with teams across the
Trust to gather accurate information
Draft clear, well-structured
FOI responses
Supervise administrative
processes within the IG Team
Support staff in maintaining
high standards of IG compliance and record-keeping
Contribute to IG awareness
and training activities.
Training will be provided in
Freedom of information and Information Governance processes.
We are aware that an increasing number of applicants are
using AI technology to generate responses on NHS Job application forms. We
strongly discourage this and will conduct a thorough screening process before
selecting candidates to progress to the next stage. If you are using AI to
enhance your application, please disclose this in your NHS Jobs application
form.
Main duties of the job
Undertake
delegated duties under the supervision of the Data Protection Officer.
Consulting as necessary and working collaboratively to deliver a comprehensive
service information governance service to the Trusts, its patients, staff and
members of the public.
Provide
services within well-established policies, procedures, protocols, guidelines,
whilst acting within the required sphere of competences for the role at all
times.
Work
in partnership with others;
Demonstrate
sound knowledge of the service to enable the post holder to contribute and
inform decision making within the service.
Supervise
and delegate work to Admin/secretarial staff, participate in their induction,
training, appraisal etc.
May
be required to work in challenging environments which could include lone
working and conflict resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of
service..
At the time of advertising,
this role does not meet the minimum requirements (salary threshold or
occupational requirements) set by UK
Visas and Immigration to sponsor candidates to work in the UK. For this reason,
unfortunately we are unable to sponsor anyone on a visa for this role at this
moment in time.
About us
We
are a specialist NHS Foundation Trust that provides community, mental health
and learning disability services for the people of Barnsley, Calderdale,
Kirklees and Wakefield. We also provide low and medium secure services and are
the lead for the west Yorkshire secure provider collaborative.
Our mission is
to help people reach their potential and live well in their communities, we do this
by providing high-quality care in the right place at the right time. We employ
staff in both clinical and non-clinical services who work hard to make a
difference to the lives of service users, families and carers.
We encourage
and welcome applications from all protected characteristic groups, we value
diversity and want our workforce to be reflective of our communities.
Being
a foundation Trust means were accountable to our
members, who can have a say in how were run. Around 14,300 local people
(including staff) are members of our Trust.
Join
us and you will be one of over 4,500 staff committed to supporting and improving
the mental, physical and social needs of the thousands of people we meet and
help each year.
We
are committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all colleagues and volunteers to share this
commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Job description
Job responsibilities
JOB SUMMARY
This position is designed
to provide a flexible role to support and manage change to meet Business Unit
objectives
Undertake
delegated duties under the supervision
of the Business Administrative Manager.
Consulting as necessary and working collaboratively to deliver a comprehensive
service.
Provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
Work in partnership with others;
develop knowledge to promote an holistic service.
Demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
Supervise and delegate work to Admin/secretarial staff, participate
in their induction, training, appraisal etc.
May be required to work in
challenging environments which could include lone working and conflict
resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of service.
Work flexibly to meet the needs of
the service.
For full details of the role please see the supporting documents attached.
Job description
Job responsibilities
JOB SUMMARY
This position is designed
to provide a flexible role to support and manage change to meet Business Unit
objectives
Undertake
delegated duties under the supervision
of the Business Administrative Manager.
Consulting as necessary and working collaboratively to deliver a comprehensive
service.
Provide services within well-established
policies, procedures, protocols, guidelines, whilst acting within the required
sphere of competences for the role at all times.
Work in partnership with others;
develop knowledge to promote an holistic service.
Demonstrate sound knowledge of the
service to enable the post holder
to contribute and inform decision making within the service.
Supervise and delegate work to Admin/secretarial staff, participate
in their induction, training, appraisal etc.
May be required to work in
challenging environments which could include lone working and conflict
resolution.
Undertake and maintain the required
statutory, mandatory and core training as required by the specific area of service.
Work flexibly to meet the needs of
the service.
For full details of the role please see the supporting documents attached.
Person Specification
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach.
- Dress appropriately for the environment.
- Ability to travel around the Trust as appropriate to role.
Special Knowledge/Skills
Essential
- As appropriate to the role:
- Excellent written communication skills, with the ability to deal with and prepare routine written correspondence;
- Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages;
- Strong analytical and problem solving skills;
- Sound knowledge of Data Protection Act;
- Demonstrate excellent customer care skills;
- Providing and receiving supervision;
- Enthusiastic, able to work flexibly;
- Excellent communicator, numeracy/ literacy, IT/keyboard skills
- Diversity/Cultural understanding;
- Knows responsibilities regarding confidentiality and trust;
- Resilience to pressure and previous exposure to emotional, distressing or hazardous situations;
- Non-judgemental, empathetic manner;
- Demonstrates Trust Values;
- Excellent interpersonal skills;
- Able to use observation skills to identify potential risks and act appropriately;
- In working effectively, professionally and independently or as part of a team;
- In demonstrating initiative, decision-making and prioritisation skills.
Desirable
- Financial Management skills.
- Language skills other than English.
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Experience
Essential
- In General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
- In dealing with the public.
- In working as an effective team member.
- in prioritising own workload and meeting deadlines.
Qualifications
Essential
- NVQ level 4 in Business Administration or equivalent level qualification.
- Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
Desirable
- Group Facilitation skills.
- Willingness to undertake further study/development.
- Degree.
Training
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Desirable
Person Specification
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach.
- Dress appropriately for the environment.
- Ability to travel around the Trust as appropriate to role.
Special Knowledge/Skills
Essential
- As appropriate to the role:
- Excellent written communication skills, with the ability to deal with and prepare routine written correspondence;
- Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages;
- Strong analytical and problem solving skills;
- Sound knowledge of Data Protection Act;
- Demonstrate excellent customer care skills;
- Providing and receiving supervision;
- Enthusiastic, able to work flexibly;
- Excellent communicator, numeracy/ literacy, IT/keyboard skills
- Diversity/Cultural understanding;
- Knows responsibilities regarding confidentiality and trust;
- Resilience to pressure and previous exposure to emotional, distressing or hazardous situations;
- Non-judgemental, empathetic manner;
- Demonstrates Trust Values;
- Excellent interpersonal skills;
- Able to use observation skills to identify potential risks and act appropriately;
- In working effectively, professionally and independently or as part of a team;
- In demonstrating initiative, decision-making and prioritisation skills.
Desirable
- Financial Management skills.
- Language skills other than English.
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Experience
Essential
- In General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
- In dealing with the public.
- In working as an effective team member.
- in prioritising own workload and meeting deadlines.
Qualifications
Essential
- NVQ level 4 in Business Administration or equivalent level qualification.
- Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.
Desirable
- Group Facilitation skills.
- Willingness to undertake further study/development.
- Degree.
Training
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
