Job summary
The MY Orthopaedic Hub situated at Pontefract Hospital is looking for a ward clerk that can compliment our nursing team to provide our patients with excellent care.
MY Ortho Hub is situated over two floors and you will be expected to rotate between these departments.
The successful candidate will provide comprehensive
administration support to the nursing team within the MY Ortho Hub.
Effective interpersonal skills and confident use of computers are essential as
well as good written, verbal and numeracy skills. Attention to detail and
working to a very high standard of accuracy will be expected. Previous
experience in ward clerk administration would be helpful. Experience of working
in an acute hospital, and awareness of ward routine would also be an advantage.
You will be joining a friendly and committed team where personal development is
encouraged.
We are looking for an enthusiastic, motivated and committed
ward clerk to join our progressive and friendly team.
Main duties of the job
Your role will be to undertake routine clerical duties, data input, use and maintain databases and information systems within the department/Trust.
Preparing notes for patients on the waiting lists, filing of notes, admitting and discharging patients and maintain support clinics to the MY Ortho Hub.
About us
We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Application guidance: We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. Its important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.
Job description
Job responsibilities
Promote and maintain a safe environment, patient, staff and visitors to Trust premises at all times
Demonstrate a holistic approach to patient care and be aware of current trends and professional issues
Ensure that all documentation for return to Medical Records/secretaries is accurately completed, filed correctly and promptly dispatched to the appropriate area.
Ensure that complete and correct case notes and x-rays are available prior to admission for elective patients and obtained in a timely manner for other patients transferred to the unit.
Responsible for the filing of pathological and x-ray reports, in a timely manner.
Ensure that all case notes, x-rays, reports and doctors letters are prepared and ready for doctors ward rounds.
Arrange appointments for out-patients, x-ray reports and other relevant departments. Arrange transport as necessary on discharge of a patient.
Monitor the environment and report any necessary repairs.
Maintenance of stationery stocks to pre-determined stock levels.
Photocopying as requested by ward staff and sister in charge
Undertake other clerical duties at the request of the ward staff.
Sort mail addressed to ward and distribute accordingly.
At the discretion of the Senior Nurse Manager, the ward clerk may be expected to work on other wards within the Unit to cover sickness/annual leave.
Undertake errands to other departments as requested, e.g. pharmacy, pathology, x-ray etc.
To support the ward manager in data collection and audit
Job description
Job responsibilities
Promote and maintain a safe environment, patient, staff and visitors to Trust premises at all times
Demonstrate a holistic approach to patient care and be aware of current trends and professional issues
Ensure that all documentation for return to Medical Records/secretaries is accurately completed, filed correctly and promptly dispatched to the appropriate area.
Ensure that complete and correct case notes and x-rays are available prior to admission for elective patients and obtained in a timely manner for other patients transferred to the unit.
Responsible for the filing of pathological and x-ray reports, in a timely manner.
Ensure that all case notes, x-rays, reports and doctors letters are prepared and ready for doctors ward rounds.
Arrange appointments for out-patients, x-ray reports and other relevant departments. Arrange transport as necessary on discharge of a patient.
Monitor the environment and report any necessary repairs.
Maintenance of stationery stocks to pre-determined stock levels.
Photocopying as requested by ward staff and sister in charge
Undertake other clerical duties at the request of the ward staff.
Sort mail addressed to ward and distribute accordingly.
At the discretion of the Senior Nurse Manager, the ward clerk may be expected to work on other wards within the Unit to cover sickness/annual leave.
Undertake errands to other departments as requested, e.g. pharmacy, pathology, x-ray etc.
To support the ward manager in data collection and audit
Person Specification
Personal Attributes
Essential
- Enthusiastic
- Adaptable and flexible
- Willingness to gain knowledge and develop professionally
- Motivated
- Effective written, verbal and telephone communication skills
- Professional
- Approachable
- A willingness to abide by the Trusts Equality and Diversity Policy
- A willingness to abide by the Trusts Health and Safety Policy.
Skills & Abilities
Essential
- Good Communication
- Excellent observational skills
- Able to work well within a team
- Able to organise
Knowledge & Awareness
Essential
- Importance of Patient relationship
- Patient safety
- Patient experience
- Time scales
- Audit
- Awareness of own limitations
Experience
Essential
- NHS experience
- Clerical work
- Filing
- Photocopying/Faxing/Scanning
- Making outpatient appointments
- Working closely with the CWLO
- Computer systems
- ICE
- Camis/ECamis
- File tracker
- Aqua
- System One
Qualifications
Essential
- Good standard of education
Person Specification
Personal Attributes
Essential
- Enthusiastic
- Adaptable and flexible
- Willingness to gain knowledge and develop professionally
- Motivated
- Effective written, verbal and telephone communication skills
- Professional
- Approachable
- A willingness to abide by the Trusts Equality and Diversity Policy
- A willingness to abide by the Trusts Health and Safety Policy.
Skills & Abilities
Essential
- Good Communication
- Excellent observational skills
- Able to work well within a team
- Able to organise
Knowledge & Awareness
Essential
- Importance of Patient relationship
- Patient safety
- Patient experience
- Time scales
- Audit
- Awareness of own limitations
Experience
Essential
- NHS experience
- Clerical work
- Filing
- Photocopying/Faxing/Scanning
- Making outpatient appointments
- Working closely with the CWLO
- Computer systems
- ICE
- Camis/ECamis
- File tracker
- Aqua
- System One
Qualifications
Essential
- Good standard of education
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
