Job summary
An exciting opportunity has arisen, we are looking to recruit a Foundation Training Programme Secretary within our Medical Education team. We are looking for an enthusiastic and dynamic individual to join our team on a full-time basis and this is a fantastic opportunity to learn new skills and develop existing ones.
The post holder will work closely with the Foundation Training Programme Directors and the Foundation Lead & Wellbeing and Pastoral Support Advisor.
Main duties of the job
The successful candidate will be expected to provide administration support to the Foundation Training Programme Directors (FTPDs) and Course Organisers.
Excellent communication skills are required as the role involves close liaison with the Foundation School, Educational/Clinical Supervisors and resident doctors on behalf of the Foundation Training Programme Directors.
About us
We are an acute trust caring for over half a million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Application guidance: We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. Its important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.
Job description
Job responsibilities
To
assist and support the FTPDs in maintaining office information systems to
support the Foundation School.
Disseminate
and communicate relevant information to Foundation Resident Doctors on behalf
of the FTPDs and the Foundation School in a timely manner.
Liaise
with NHSE Foundation Schools, College Tutors, Education/Clinical Supervisors
and resident doctors on behalf of the FTPDs.
The
post holder will be expected to understand and keep up to date with foundation
training activities which will be provided through on the job training and
attending local Foundation School meetings.
With
instruction from the FTPDs and in accordance with local procedures coordinate
mandatory teaching sessions for foundation resident doctors. To include organising the venue, catering,
training materials and to ensure trainers/facilitators are reminded in a timely
manner.
Maintenance
and good electronic housekeeping of e-portfolio systems must be in place at all
times.
The
post holder will be responsible for correct data entry and storage of computer
based information regarding foundation resident doctors.
The
post holder will have in place computerised systems for monitoring and
reporting attendance, appraisal and absences for individual foundation resident
doctors.
General
office administration to include photocopying and dealing with telephone
enquiries.
Assist patient/carers
during courses and examinations.
Act
as a contact point for foundation resident doctors.
Liaise
with the FTPDs to identify any concerns or issues that may
arise with individuals at the earliest possible opportunity.
To
provide pastoral support to foundation resident doctors as well
as providing information, advice and guidance.
The
post holder will be required to take informal minutes to include sensitive
information regarding individual foundation resident doctors.
To
ensure the post holder is up to date with all aspects of foundation training
attendance and participation in meetings both internal and external to the
Trust will be expected within the remit and area of job responsibilities.
Organisation
of various training courses to include:
PDP Days - Personal
Development Days for Foundation resident doctors
Key responsibilities for
courses:
Book/organise room/venue in
line with course requirements
Advertising
Booking
delegates and taking payment of course fees
Ordering/provision
of training materials
Preparation
of delegate and facilitator materials including registers
Ordering
and organising catering and refreshments
With
instruction from the course organiser assist with the coordination/programme on
the day
Collate
feedback forms and prepare certificates of attendance
Job description
Job responsibilities
To
assist and support the FTPDs in maintaining office information systems to
support the Foundation School.
Disseminate
and communicate relevant information to Foundation Resident Doctors on behalf
of the FTPDs and the Foundation School in a timely manner.
Liaise
with NHSE Foundation Schools, College Tutors, Education/Clinical Supervisors
and resident doctors on behalf of the FTPDs.
The
post holder will be expected to understand and keep up to date with foundation
training activities which will be provided through on the job training and
attending local Foundation School meetings.
With
instruction from the FTPDs and in accordance with local procedures coordinate
mandatory teaching sessions for foundation resident doctors. To include organising the venue, catering,
training materials and to ensure trainers/facilitators are reminded in a timely
manner.
Maintenance
and good electronic housekeeping of e-portfolio systems must be in place at all
times.
The
post holder will be responsible for correct data entry and storage of computer
based information regarding foundation resident doctors.
The
post holder will have in place computerised systems for monitoring and
reporting attendance, appraisal and absences for individual foundation resident
doctors.
General
office administration to include photocopying and dealing with telephone
enquiries.
Assist patient/carers
during courses and examinations.
Act
as a contact point for foundation resident doctors.
Liaise
with the FTPDs to identify any concerns or issues that may
arise with individuals at the earliest possible opportunity.
To
provide pastoral support to foundation resident doctors as well
as providing information, advice and guidance.
The
post holder will be required to take informal minutes to include sensitive
information regarding individual foundation resident doctors.
To
ensure the post holder is up to date with all aspects of foundation training
attendance and participation in meetings both internal and external to the
Trust will be expected within the remit and area of job responsibilities.
Organisation
of various training courses to include:
PDP Days - Personal
Development Days for Foundation resident doctors
Key responsibilities for
courses:
Book/organise room/venue in
line with course requirements
Advertising
Booking
delegates and taking payment of course fees
Ordering/provision
of training materials
Preparation
of delegate and facilitator materials including registers
Ordering
and organising catering and refreshments
With
instruction from the course organiser assist with the coordination/programme on
the day
Collate
feedback forms and prepare certificates of attendance
Person Specification
Qualifications
Essential
- Sound educational background (4 GCSEs, grade C/4 or above).
- Recognised IT / Keyboard qualifications such as RSA2 or equivalent.
- Knowledge of spreadsheets and databases.
Desirable
- Evidence of continuous learning & development.
- ECDL.
Knowledge and skills
Essential
- Ability to show initiative, good organisational skills and capable of problem solving.
- Ability to prioritise own workload and work to agreed standards and guidelines.
Experience
Essential
- Significant general office/administration experience.
- Experience of working to targets.
Desirable
Person Specification
Qualifications
Essential
- Sound educational background (4 GCSEs, grade C/4 or above).
- Recognised IT / Keyboard qualifications such as RSA2 or equivalent.
- Knowledge of spreadsheets and databases.
Desirable
- Evidence of continuous learning & development.
- ECDL.
Knowledge and skills
Essential
- Ability to show initiative, good organisational skills and capable of problem solving.
- Ability to prioritise own workload and work to agreed standards and guidelines.
Experience
Essential
- Significant general office/administration experience.
- Experience of working to targets.
Desirable
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
