Finance Manager - Financial Accounts

Job description

Job responsibilities

Line management and performance management of the accounts payable; accounts receivable; financial systems; financial accounts; capital; and charitable funds teams supported by the line managers for these teams. Working with the Senior Finance Manager to maintain the efficiency, effectiveness, integrity and business focus.

Assist the Senior Finance Manager to co-ordinate and continually develop systems to ensure that they continue to meet the changing needs of the organisation.

Plan and organise the cashflow requirements of the Trust, meeting the External Financing Limits and administering any investment and borrowing of the Trust.

Preparation of relevant areas in Trusts statutory returns, annual accounts, charity accounts, year-end returns and NHSI report reporting

Work with the Senior Finance Manager to advise and respond to complex, sensitive or contentious issues and queries from Internal & External audit, patients, staff, suppliers, debtors and other external organisations. Multitasking and prioritising as required to achieve positive outcomes for all involved and ensuring at the same time all policies are adhered to.

Attend Trust management meetings and present highly complex information, which may also be sensitive or contentious.

Help prepare reports for various Trust committees.

Key support to the Senior Finance Manager and deputise in their absence.

Technical Accounting

Use expert knowledge of financial and accounting procedures, interpret legislation and NHS policies and apply to the Trusts financial systems.

Prepare monthly monitoring returns and ad hoc requests to regulatory bodies such as NHS Improvement.

Produce and develop monthly information for inclusion in the Board Report, highlighting and explaining areas of concern/variance.

Prepare and complete elements of the statutory accounts and related returns, ensuring that work is completed in line with timescales, legal requirements and other guidance.

Liaise with external and internal audit coordinating with the Senior Finance manager.

Assist with the implementation of audit recommendations, reviewing and redesigning processes where necessary.

Assist with the production and development of the required financial accounting inputs for the long term financial plan.

Prepare and complete elements of the Charitable Funds statutory accounts in line with Charity Commission and accounting guidelines requirements.

Accounts Payable and Accounts Receivable

Manage the Trusts accounts receivable team to provide the Trust with timely invoicing of all income due, incorporating suitable credit control procedures.

Manage the Trusts accounts payable team to provide prompt and timely payment of the Trusts suppliers, meeting Department of Health targets.

Maximise the Trusts Better Payments Practice Code (BPPC), a statutory target, undertaking reviews and corrective action where required.

Financial Accounts and Treasury Management

Responsible for preparing a rolling cashflow, managing the External Financing Limit (EFL) and completing related returns within timescales, legal requirements and other guidance.

Manage the Trusts cash within its EFL, identifying borrowing requirements and investing surplus income, maximising interest earned and ensuring sufficient cash is available to pay both staff and suppliers on time.

Analyse financial information for month end reporting and year end accounts.

Administer the Trusts charitable funds in line with legal requirements and other guidance.

Authorise ad-hoc payments on the banking system and review BACS payments in terms of affordability

Produce and develop financial information including the balance sheet and other reports for the Trusts Charitable Funds Committee.

Provide charitable fund holders/managers and the Charity's Trustee (the Trust Board), with financial and legislative advice.

Provide training to finance staff and the wider Trust on charitable funds procedures.

Financial Systems

Manage the administration of the finance system.

Develop, review and improve financial systems and processes to ensure efficiency, effectiveness, value for money and that they fit with the strategic plans of the Trust and the wider NHS.

Develop and design procedures and policies to be implemented both within finance and the wider Trust. Take into account system capabilities, relevant guidance, views of both finance and non-finance staff, and liaise with other relevant organisations.

Provide training to staff within finance and other areas of the Trust on finance related systems and procedures.

Implement audit recommendations, reviewing and redesigning processes where necessary.

Deal with all VAT issues, taking additional expert advice as necessary.

Liaise with Counter Fraud, National Fraud Initiative and HMRC bodies fulfilling all requests and completing statutory returns as necessary in coordination with the Senior Finance Manager.

Staff Management, Leadership and Development

Line management may include the Assistant Technical Accountant and Senior Assistant Finance Managers providing support for day to day supervision of their teams.

Responsible for planning of their own time and that of their staff to achieve both routine and non-routine work requirements.

Ensure all training requirements of staff are planned.

Promote best practice by all staff.

Recruitment of suitably qualified staff from placing of advert, to interview and selection.

Conduct performance appraisals and personal development plans on a timely and professional basis.

Staff coaching on development needs.

Formal performance management, in line with Trust procedures, of individuals when required.

Dealing with sickness and absence issues in accordance with Trust Policy.

Dealing with the initial stages of grievance and disciplinary issues with support and advice available from the Senior Finance Manager.

Benchmark performance against comparable organisations and investigate and analyse areas of difference.

Use persuasive, negotiating and listening skills to gain cooperation of others to change procedures both within and outside of finance.

Deal with a multiplicity of targets/objectives regarding the finance department.

Convey financial concepts clearly and persuasively to deliver suitable outcomes.

Plan allocation of workload and priorities over short to medium term within the resources available, making adjustments to that resource if required.

Person Specification

Qualifications

Essential

• Professional accountancy qualification CCAB, CIMA or any other equivalent body. Evidence of ongoing Personal Development including demonstrated compliance with accountancy bodies CPD.

Experience

Essential

• Experience in computerised Financial systems. Experience of year-end closure of accounts.
• Experience of all aspects of staff management.
• Experience of advising finance and non-finance managers on matters relating to their role, providing detailed advice and guidance.
• Able to prioritise significant workloads and resource them in response to changing demands and requirements.

Desirable

• Practical experience in the production of statutory accounts and returns. Demonstrative experience of being a key player within a senior management team.
• Experience of NHS financial regime.
• Experience in implementing finance related IT systems.
• Knowledge of Power BI, SQL and VBA. Experience implementing RPA (Robotic Process Automation).

Knowledge and Awareness

Essential

• Knowledge of financial and accounting procedures, financial and other aspects of NHS legislation and NHS finance policies.
• Understanding of financial sub ledger systems. Awareness of own limitations.

Desirable

• Knowledge in the production of statutory accounts and returns. Knowledge of the NHS financial regime

Skills and Abilities

Essential

• Communication - Good written and verbal communication skills. Ability to present complex technical information clearly and concisely.
• Ability to set out conclusions and recommendations clearly and concisely.
• Ability to link recommendations to project objectives. Ability to influence all levels of staff, including Directors. Ability to convey financial concepts clearly and persuasively in order to persuade others to change. Planning and organisation - Ability to work independently. Ability to plan and manage own time/workload and that of others and balance conflicting demands.
• Ability to plan and co-ordinate the work of multiple workstreams over a 12 month period. Ability to plan & organise a range of complex activities requiring the formulation of a plan and the subsequent adjust of any plan to meet requirements.
• Analytical and judgement - Ability to analyse technical accounting guidance clearly identifying the key objectives of each process and the key controls. Ability to interpret guidance and identify options available. Ability to identify innovative and effective solutions taking account of the latest best practice and other guidance to ensure the best outcome for the Trust.
• Ability to understand a wide range of professional advice and synthesise this advice into effective solutions for the project. Advanced keyboard skills, advanced spreadsheet skills including financial modelling, databases, word processing & financial systems - Ability to work independently, interpreting available guidelines.
• Ability to problem solve. Ability to concentrate for long periods to analyse complex data and statistics in order to interpret and prepare financial guidance.

Desirable

• Ability to confidently present to large groups. Ability to negotiate with external audit and ensure that the Trusts objectives for the project are fully reflected.

Personal Attributes

Essential

• Smart professional appearance. Strong sense of quality and able to lead by example. Self-motivated and a proactive approach to problem solving. Team Player.

Desirable

• Tact & Diplomacy. Enthusiasm and energy

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

The Mid Yorkshire Teaching NHS Trust

Address

Stanley Hall

Aberford Road

Wakefield

West Yorkshire

WF1 4AL

Employer's website

https://www.midyorks.nhs.uk/ (Opens in a new tab)