Job responsibilities
Develop
effective working relationships with Operational Divisional Management teams
Implement
National and Trust wide/departmental policies, procedures and guidelines
Maintain
a professional appearance in line with the Trust dress code
Uphold the Trusts values
and behaviours (available on the Trust web site) and behave in a manner fitting
with the responsible position of the post holder, maintaining the public
confidence
Maintain professional
and courteous working relationships with staff and respect the equality and
diversity of each and every person he/she comes into contact with in the course
of his/her business
Uphold the privacy and
dignity of the patient and respect the equality of patients at all time
Day to day operational management
responsibility of medical staffing rotas.
Identifying and reporting vacancies in rotas, alerting clinical and
non-clinical managers including Clinical Rota Masters in order to assist with
timely recruitment of permanent and/or temporary medical staff.
Ensuring staffing issues are communicated
appropriately, notifying managers of potential problems and ensuring the
requirement for contingency planning is escalated in a timely manner.
Day to day operational management
responsibility for the maintenance of rotas.
Ensuring rotas are managed accurately within the Trusts electronic Rota
Management systems and in accordance with WTD and the applicable Terms and
Conditions of service, ensuring safe staffing levels at all times.
Actively seek the reduction of medical
agency costs by ensuring compliance with the Trust Policy to Guide the Employment
of NHS and Agency Doctors. To ensure Standard
Operating Procedures are followed and that locums are engaged in accordance
with the Trusts Locum procurement arrangements.
To implement and manage robust sickness
absence reporting and monitoring, annual leave and study leave processes for
medical and dental staff ensuring compliance with relevant Trust policies and
Standard Operating Processes and that minimum staffing levels are not
compromised.
Liaise with clinical and non-clinical
managers to produce and publish rotas in accordance with standard operating
procedures. Where rota amendments are
required, collate and agree these and ensure all relevant staff are advised.
Support the Medical Recruitment/Junior
Doctor team in relation to the recruitment and induction of junior medical
staff as required.
Support
the processing of exception reports.
Where locum coverage is required
co-ordinate the locum booking process ensuring that identified parties are contacted in a timely manner and
in line with Trust policy.
Co-ordinate the induction of junior
doctors in training and locum staff.
Working in partnership with managers,
clinicians and administrative staff to deliver key targets and ensure a safe,
effective and efficient service is maintained.
To produce regular reports (as required)
on specialty compliance with systems and procedures for locum booking, sickness
absence, travel and study leave.
Day to day operational management
responsibility for adherence to national guidance/policies relating to the
engagement of agency staff.
Ensure adherence to national price
caps for agency staff and monitor costs arising from the use of locum staff. Adhering to local escalation processes and
undertaking the timely completion of financial data collection in accordance
with national requirements.
Check all locum agency time sheets to
ensure agreed rates and hours are charged and any discrepancies referred to the
relevant personnel.
To validate all claims for temporary
medical staffing placements against relevant records.
To validate junior doctor excess
travel claims as necessary.
The post holder will ensure the proper use
of the Trusts resources such as stationery, telephone usage, photocopying and
other consumables in the course of business, ensuring minimal waste and minimal
cost.
To
maintain the confidentiality of the Trust in respect of patient and staff
information obtained at all times, and use such information only as authorised
for specific purposes. Report any
concerns about the use of such information to the senior manager.
The
post-holder is responsible for taking reasonable care with regard to
himself/herself as well as for any colleagues, patients or visitors who might
be affected by any act or failure to act by the post-holder in accordance with
the Trusts policies on Health and Safety at Work.
To report any accident, untoward incident or loss relating to staff,
patients or visitors according to Trust policies.
To undertake in-service training relevant to the post.
Comply with Trust Policies and Procedures.
The post holder will be required to
undertake training events at any site across the trust
The post holder may be required to work on
other wards/ department within the Trust at short notice to cover unplanned
sickness or to cover planned sickness or annual leave on other
wards/departments
The post holder will be required to
undertake mandatory training and is responsible for keeping this training up to
date
The post holder will have an
appraisal of performance each year and will be responsible for agreeing a
development plan in line with the Trusts (KSF) Knowledge & Skill
Framework, in agreement with their manager or immediate supervisor. The
development plan will be reviewed each year
The Trust will provide assistance and
agreed development to enable the post holder to achieve their objectives and
standards in line with the development plan
If the post holder feels he/she is not
achieving their objective as agreed in the development plan they will bring it
to the attention of their supervisor or manager at the earliest opportunity
Work in accordance with Health and Safety
regulations at all time
Report any incidents of breaches of
Health and Safety and report any dangerous acts or omissions that are seen in
the course of duty that compromise the Health and Safety of staff or patients
using the Trust Health and Safety policy
Comply with audit recommendations and
risk assessment recommendations to make the workplace and work practice safer
Assist when required to do so, in any risk
assessment activity undertaken.
The post holder
will be required to work at any location where the Trust provides services.
All professional and managerial
staff are required to work in accordance with their particular Code of Conduct.
Failure to do so may result in disciplinary action (please refer to
disciplinary policy for further information).
In
carrying out their duties the post holder must promote equality of opportunity
and take every opportunity to eliminate discrimination.
The
post holder is required to keep confidential all information and documentation
relating to either a patient, a member of staff or Directorates business,
which he/she comes into contact with. All staff are expected to respect
the requirements of the Data Protection Act 1998, as this incorporates the need
for a high standard of data quality, confidentiality and information security.
The
Trust adopted a bare below the elbow policy in January 2008. The trust
expects that all staff adhere to the policy in the clinical areas and settings
where health care is provided e.g. the patients own home. The policy statement
is accessible on the intranet and defines the clinical area. Individuals can
expect to be challenged if they are observed not to be adhering to the policy
statement.
The post holder
is responsible for taking reasonable care with regard to him/her as well as for
any colleagues, patients or visitors who might be affected by any act or
failure to act by the post holder in accordance with the Trusts policies or
Health and Safety at Work.
These
duties and responsibilities are neither exclusive nor exhaustive and management
reserve the right to require staff to undertake other duties and
responsibilities consistent with the grade of the post in consultation with the post holder.
This
job description is an outline of the duties and conditions of the post and may
be subject to change in detail or emphasis in the light of future developments.
