Clinical Coding & Data Quality Assistant

Job summary

The post holder will support the Clinical Coding and Data Quality functions by contributing to the accurate, timely and comprehensive capture of patient information across the Trust. Highquality data is essential for effective clinical decision making, operational management, statutory reporting and national NHS submissions.

Working across the Clinical Coding and Data Quality teams, the post holder will assist in maintaining a continuous flow of case notes and clinical information into the Coding Department, ensuring coders have timely access to complete and accurate records. This includes the collection, tracking and distribution of medical records, locating and retrieving notes using the Trusts electronic and paper systems, and liaising with clinical areas to resolve missing or incomplete documentation.

The post holder will also support the improvement of patient demographic, administrative and outpatient procedure data on the Patient Administration System (PAS). This includes investigating and correcting data errors, following departmental SOPs, maintaining data quality standards, and using appropriate information sources to validate and update patient details, clinic activity and procedural information.

Please refer to the attached job description and person specification for further details.

Main duties of the job

• Routinely run PAS reports via report manager to identify outstanding un-coded episodes and distribute daily via an excel spreadsheet to the full coding team.
• Assist in the daily collection and ensure the timely tracking/sending of case notes into, out of and across Mid Yorkshire Hospital Trust sites to ensure the efficient flow of data within the department, communicating any issues/delays to the Clinical Coding Assistant Team Leader.
• Efficiently identify the speciality and discharge date of an uncoded inpatient spell using the Trusts Patient Administration System (PAS) to label, file and store case notes accordingly until required.
• Support Clinical Coding staff by monitoring un-coded lists, rotating case notes within the office, ordering case notes from the medical records library/wards as/when required for coding deadlines and returning completed case notes back to the medical records library.
• Assist in the receipt, tracking, monitoring and distribution of case notes from the bereavement office and LLP activity within the department.
• Support the clinical coding process by utilising the Trusts digital systems to undertake basic data entry duties and speciality service lists via the Trusts PAS/Medicode system.

Please refer to the attached job description and person specification for further details.

About us

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff members work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). Committed to continuous improvement, we prioritise our people and values so we can deliver excellent patient experience. Our team is friendly, passionate and always seeking better ways to work through research and innovation. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces for honest conversations and to share ideas, thoughts and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers,home electronics schemes, working carers support, carer-friendly policies, and more. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

Employer details

Employer name

The Mid Yorkshire Teaching NHS Trust

Address

Pinderfields Hospital

Wakefield

West Yorkshire

WF1 4DG

Employer's website

https://www.midyorks.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

The Mid Yorkshire Teaching NHS Trust

Address

Pinderfields Hospital

Wakefield

West Yorkshire

WF1 4DG

Employer's website

https://www.midyorks.nhs.uk/ (Opens in a new tab)

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