The Mid Yorkshire Teaching NHS Trust

Ward Clerk

The closing date is 19 August 2025

Job summary

The Surgical Assessment Unit is based on Gate 36 at Pinderfields. We are looking for an enthusiastic, friendly and dynamic person to join our ward clerk team on a 30 hours per week vacancy. The post involves working both long days and night shifts including weekends and bank holidays. The Surgical assessment unit provides a 24 hour service to surgical patients and includes an Advanced Clinical Practitioner Same Day Emergency Care Team. The Surgical Assessment Unit comprises of assessment beds and also same day emergency care for other surgical specialities. The unit is high complexity, seeing a large amount of patients from various admission routes into our bed base. We admit all surgical specialities for the trust The successful candidate will be welcomed into a really supportive, friendly team and be provided with a great work environment.

Main duties of the job

The successful candidate will have excellent communication skills and be a great team player. They will be responsible for the provision of administrative support on the Surgical Assessment Unit. They will be responsible for answering the telephone, meeting and greeting patients, relatives and visitors to the unit. The successful candidate will be able to use all of the trust digital systems (training will be provided). The role covers a 24 hour rotation of long days and nights including weekends and bank holidays.

About us

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff members work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). Committed to continuous improvement, we prioritise our people and values so we can deliver excellent patient experience. Our team is friendly, passionate and always seeking better ways to work through research and innovation. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces for honest conversations and to share ideas, thoughts and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers, car lease and home electronics schemes, working carers support, carer-friendly policies, and more. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

Date posted

12 August 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year

Contract

Permanent

Working pattern

Part-time

Reference number

000348

Job locations

Pinderfields Hospital

Wakefield

West Yorkshire

WF1 4DG

Job description

Job responsibilities

The post holder will be responsible for storing data within the department following standard operating procedures.

Be responsible for designated clerical duties on the unit.

To carry out general administration duties and provide clerical assistance as required.

To promote effective communication with department and other trust staff.

Take telephone calls and pass messages to team leader in a timely manner.

To assist with the confidential management of patient/staff records and ensure that all documentation is returned to the appropriate department is accurately complete and promptly dispatched.

To be responsible for timely storing of e.g. investigation reports & Letters.

To report maintenance and domestic repairs to line manager.

To send and receive faxes in a ‘safe haven’ environment as per Trust policy.

Ensure that all patient records are tracked and booked using the Trust’s File Tracker computer system/relevant IT system.

Receive, sort and distribute goods and post delivered to the department.

Attend regular departmental meetings when on duty. Attendance at least half of the meetings each year is an expectation.

The post holder will be responsible for storing data within the department following standard operating procedures.

Be responsible for designated clerical duties on the unit.

To carry out general administration duties and provide clerical assistance as required.

To promote effective communication with department and other trust staff.

Take telephone calls and pass messages to team leader in a timely manner.

To assist with the confidential management of patient/staff records and ensure that all documentation is returned to the appropriate department is accurately complete and promptly dispatched.

To be responsible for timely storing of e.g. investigation reports & Letters.

To report maintenance and domestic repairs to line manager.

To send and receive faxes in a ‘safe haven’ environment as per Trust policy.

Ensure that all patient records are tracked and booked using the Trust’s File Tracker computer system/relevant IT system.

Receive, sort and distribute goods and post delivered to the department.

Attend regular departmental meetings when on duty. Attendance at least half of the meetings each year is an expectation.

Job description

Job responsibilities

The post holder will be responsible for storing data within the department following standard operating procedures.

Be responsible for designated clerical duties on the unit.

To carry out general administration duties and provide clerical assistance as required.

To promote effective communication with department and other trust staff.

Take telephone calls and pass messages to team leader in a timely manner.

To assist with the confidential management of patient/staff records and ensure that all documentation is returned to the appropriate department is accurately complete and promptly dispatched.

To be responsible for timely storing of e.g. investigation reports & Letters.

To report maintenance and domestic repairs to line manager.

To send and receive faxes in a ‘safe haven’ environment as per Trust policy.

Ensure that all patient records are tracked and booked using the Trust’s File Tracker computer system/relevant IT system.

Receive, sort and distribute goods and post delivered to the department.

Attend regular departmental meetings when on duty. Attendance at least half of the meetings each year is an expectation.

The post holder will be responsible for storing data within the department following standard operating procedures.

Be responsible for designated clerical duties on the unit.

To carry out general administration duties and provide clerical assistance as required.

To promote effective communication with department and other trust staff.

Take telephone calls and pass messages to team leader in a timely manner.

To assist with the confidential management of patient/staff records and ensure that all documentation is returned to the appropriate department is accurately complete and promptly dispatched.

To be responsible for timely storing of e.g. investigation reports & Letters.

To report maintenance and domestic repairs to line manager.

To send and receive faxes in a ‘safe haven’ environment as per Trust policy.

Ensure that all patient records are tracked and booked using the Trust’s File Tracker computer system/relevant IT system.

Receive, sort and distribute goods and post delivered to the department.

Attend regular departmental meetings when on duty. Attendance at least half of the meetings each year is an expectation.

Person Specification

Qualifications

Essential

Please click 'apply now' to view full person specification (there is no obligation to submit an application)

Experience

Desirable

Person Specification

Qualifications

Essential

Please click 'apply now' to view full person specification (there is no obligation to submit an application)

Experience

Desirable

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.