Job summary
A rare opportunity for a career focused, experienced PA (Band 4) to work reduced hours (18-21 hours) for a small team, South Yorkshire Mental Health, Learning Difficulties and Autism Provider Collaborative, based in Doncaster, but working with the Doncaster team across projects in South Yorkshire.
Applications are invited from PAs with experience of working at Board level, producing minutes, organising events, managing diaries, etc for the Managing Director and supporting project managers (2). An existing network of Senior PAs across NHS regional bodies would be useful but not essential.
The person we are looking for will have:
Excellent organisational and time management skills.
Strong written, proof reading and verbal communication skills.
High level of IT proficiency (Microsoft Office, SharePoint, Teams. Co-Pilot).
Experience supporting senior executives in a complex organisation.
Ability to work independently and as part of a team.
Discretion, diplomacy, and professionalism.
Main duties of the job
Provide a confidential PA service to the Managing Director and admin support to members of the team.
Manage complex diaries, schedule meetings, travel arrangements with internal/external NHS bodies and providers.
Prepare agendas, transcribe minutes, create action logs, track actions from meetings.
Handle sensitive information with discretion.
Build and maintain strong working relationships with Executive PAs across SY Mental Health Trusts.
Support cross-organisational coordination, including stakeholder engagement.
Organise collaborative-wide events, workshops and away days.
Develop and maintain digital structures (e.g. SharePoint, MS Teams) for document sharing and communication.
Ensure version control and accessibility of key documents.
Support the use of collaborative platforms/digital tools to enhance efficiency.
Assist in compiling/formatting reports, dashboards, and briefing papers.
Monitor and follow up on actions from executive and programme meetings.
Draft internal communications, newsletters, and updates on behalf of the MD.
Maintain collaborative intranet/web pages with current information.
Support digital engagement and social media monitoring where appropriate.
Work as an integral part of the RDaSH Executive Admin Team, supporting consistent and efficient PA processes.
About us
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:
https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
The main terms and conditions of service can be found here:
https://www.nhsemployers.org/publications/tchandbook
Job description
Job responsibilities
Please view the attached job description and person specification to view the full details about the role.
We reserve the right to close the vacancy early if there are a high amount of applications.
Job description
Job responsibilities
Please view the attached job description and person specification to view the full details about the role.
We reserve the right to close the vacancy early if there are a high amount of applications.
Person Specification
Qualifications
Essential
- RSAIII or equivalent
- oGSCE English & Maths or equivalent
- NVQ level 3 Business Administration
Experience
Essential
- Demonstrable secretarial/PA experience supporting Executives and/or committees/groups i.e. diary management, bring forward systems, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc
- Working at Board Senior Leadership level.
Desirable
- PA experience supporting executive / senior management functions within the public sector.
- Experience of supervising or overseeing the work of others.
Knowledge
Essential
- Advanced Microsoft Office apps, including Outlook, Word, Teams Powerpoint and Excel
- Advanced keyboard skills.
- NHS databases/software - ESR Excellent knowledge of ESR system,Integra, Radar, etc Clinical information systems user (SystmOne) as required and training provided.
Skills
Essential
- Able to work pro-actively and at pace with minimal input from Executive, once working relationship is established.
- Excellent organisational, administrative and communication skills.
- Team player with ability to work unsupervised.
- Positive, forward thinking Resilient and adaptable to change
Desirable
- Technology enabled Champion for rollout of new/updated software (training provided).
Person Specification
Qualifications
Essential
- RSAIII or equivalent
- oGSCE English & Maths or equivalent
- NVQ level 3 Business Administration
Experience
Essential
- Demonstrable secretarial/PA experience supporting Executives and/or committees/groups i.e. diary management, bring forward systems, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc
- Working at Board Senior Leadership level.
Desirable
- PA experience supporting executive / senior management functions within the public sector.
- Experience of supervising or overseeing the work of others.
Knowledge
Essential
- Advanced Microsoft Office apps, including Outlook, Word, Teams Powerpoint and Excel
- Advanced keyboard skills.
- NHS databases/software - ESR Excellent knowledge of ESR system,Integra, Radar, etc Clinical information systems user (SystmOne) as required and training provided.
Skills
Essential
- Able to work pro-actively and at pace with minimal input from Executive, once working relationship is established.
- Excellent organisational, administrative and communication skills.
- Team player with ability to work unsupervised.
- Positive, forward thinking Resilient and adaptable to change
Desirable
- Technology enabled Champion for rollout of new/updated software (training provided).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
