Care Group Secretary

Job summary

The post holder will provide an efficient, effective and confidential secretarial and administrative support service including all secretarial and administrative duties to the Care Group Service Managers and Leadership Teams.

To be responsible for providing an efficient secretarial and administrative support service to the Care Group Service Managers and Leadership Teams

The post holder will be the initial liaison contact for staff, patients, service users and other agencies and deal with correspondence and the effective dissemination of information.

Main duties of the job

Care Group Management and Leadership Team Support

Provide comprehensive secretarial and administrative support to the Care Group Service Managers and Leadership Teams as appropriate

Deal with routine correspondence and telephone calls on behalf of the Service Managers

Diary management for Service Managers including proactive preparation of documents and papers for agreed meetings as directed

Email management for the Service Managers as required and agreed

To provide administration support to identified work within the pathway as requested

Assist the Care Group Service Managers and Leadership Team with the recruitment and selection process; compiling candidate letters, arranging interview dates, ensuring all documentation for successful candidates is received

Distribute relevant information to internal and external organisations on behalf of the Service Manager

Prepare and coordinate new staff inductions

To undertake any duties in line with the Service Manager or service's requirements as requested.

Ensuring efficient day to day management of the administration office, including booking meetings, events and meeting rooms.

Supporting the Service Managers with requests for information.

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are dedicated to the development of our our people and hold a learning half day every month for our colleagues.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://www.nhsemployers.org/publications/tchandbook