Personal Assistant

Job summary

Doncaster Adult Mental Health & Learning Disabilities Care Group is looking for an experienced, highly motivated, enthusiastic, and versatile Personal Assistant to join their Senior Leadership Support Team.

The successful applicant will provide a comprehensive and highly confidential personal assistant service to the Doncaster Adult Mental Health & Learning Disabilities Care Group Senior Leadership Team.

The role will include the robust management of extremely busy and conflicting diaries with a requirement to monitor, respond and escalate e-mails appropriately. Experience in the ability to produce excellent written minutes is mandatory. A requirement to proactively respond to ESR and performance reports is required. You will be involved in supporting the delivery of high-quality identified projects and specified business functions.

You will need to be flexible and proactive, able to respond and adapt to the varying demands and circumstances of a busy Senior Leadership Team. Resilience is an important quality to succeed in this role, as is the ability to plan and organise workloads in response to the diverse and competing priorities of the Care Group. A key function of this role is to create and maintain effective working relationships at all levels, both internally and externally, therefore enhanced written and verbal communication skills are essential.

Main duties of the job

To ensure the provision of a comprehensive administrative / secretarial service to the Care Group Senior Management Triumvirate prioritising workload and forward planning as necessary

Production of confidential correspondence, reports, presentations, minutes and agenda, etc. which may emanate from written drafts or be self-drafted, using Microsoft Word, Excel and PowerPoint. Create databases and spread sheets as required. Ensure copying and distribution of relevant documentation is undertaken in a timely manner

To oversee the receipt and recording of incoming correspondence and emails, identifying urgent matters and bringing them to the attention of relevant managers. To draft responses to correspondence as required and action responses to routine mail - distributing information to managers and departments as appropriate

Arrange, attend and minute both formal and informal meetings as requested by the Care Group Senior Management Triumvirate

Maintain and develop department filing, archiving and records systems. Devise procedures to cover administration processes. Ensure effective use of the department 'bring forward/reminder' system

Use of information systems to monitor the mandatory and statutory training requirements of the department and record staff absences

Act as first point of contact for the Care Group Senior Management Triumvirate; assess appropriate referral / action in the absence of senior colleagues

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are dedicated to the development of our our people and hold a learning half day every month for our colleagues.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here:

https://www.nhsemployers.org/publications/tchandbook