Job summary
We are looking for a dedicated Team Administrator who can be part of an evolving administration team, you'll play a key role in our Child Development Admin Team.
The role is fast paced, requiring resilience, accuracy, and the ability to work under pressure. You should be able to work on their own initiative and as part of a team, working to strict deadlines. Confidentiality must be maintained at all times and being a good communicator is also key.
This is a great opportunity to take on a rewarding role, if you are an enthusiastic individual who is keen to join our team then we want to hear from you.
Main duties of the job
The successful candidate will provide administration support as part of the administration team.
It is essential that you are able to demonstrate good interpersonal, verbal and written skills and have a "can do" positive attitude.
You will have a good level of IT literacy as you will be using multiple software packages including SystmOne.
This role will keep you both challenged and busy as you work closely with colleagues to support the clinical team and our young patients.
Potential applicants should ensure they evidence all the essential criteria in their application.
This is a full time role of 37.5 hours per week
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position, please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position, please do not hesitate to contact us.
Person Specification
Qualifications
Essential
- GCSE or equivalent including English and Maths (grade C/4 and above)
- Educated to NVQ3 in administration or equivalent level of knowledge and experience
- Evidence of good literacy and proof reading skills
- Typing / text processing/ data entry skills to RSA III or equivalent
Desirable
- ECDL or an equivalent recognised IT qualification
- Audiotyping experience
- Prior use of Fluency
Experience
Essential
- Evidence of recent secretarial experience in an office environment
- Experience of minute taking
- Prioritisation of workload
- Must be used to working in busy environment with a variety of different people
- Production of data reports
- Production of clinical correspondence
- Experience of digital Booking Systems
Desirable
- Previous NHS administration experience
- Previous experience working in a medical secretarial capacity
- Dealing with complaints
- Line Management of other administration staff
Skills / Knowledge / Abilities
Essential
- Excellent communication skills, both written and verbal, to communicate with a range of patients, colleagues and stakeholders
- Good organisational and interpersonal skills.
- Professional telephone manner and customer service skills
- Good word / text processing skills to include proof reading/formatting.
- Flexible and adaptable, able to take direction and instruction from others.
- Proactive, self motivated and a positive approach to work.
- Able to work on own initiative within Trust guidelines and to be able to work within agreed timescales.
- Maintenance of confidentiality and awareness of data protection procedures.
- Ability to remain calm and pleasant at all times.
- Good keyboard and IT skills including knowledge of Microsoft Office - Word, Excel and Outlook
Desirable
- Familiarity with medical terminology
- Prior use of SystmOne and Esearcher
- Customer service experience
Other
Essential
- Ability to travel between bases in an efficient and timely manner
- Evidence that personal behaviour reflects Trust Values
- Reliable work record
Person Specification
Qualifications
Essential
- GCSE or equivalent including English and Maths (grade C/4 and above)
- Educated to NVQ3 in administration or equivalent level of knowledge and experience
- Evidence of good literacy and proof reading skills
- Typing / text processing/ data entry skills to RSA III or equivalent
Desirable
- ECDL or an equivalent recognised IT qualification
- Audiotyping experience
- Prior use of Fluency
Experience
Essential
- Evidence of recent secretarial experience in an office environment
- Experience of minute taking
- Prioritisation of workload
- Must be used to working in busy environment with a variety of different people
- Production of data reports
- Production of clinical correspondence
- Experience of digital Booking Systems
Desirable
- Previous NHS administration experience
- Previous experience working in a medical secretarial capacity
- Dealing with complaints
- Line Management of other administration staff
Skills / Knowledge / Abilities
Essential
- Excellent communication skills, both written and verbal, to communicate with a range of patients, colleagues and stakeholders
- Good organisational and interpersonal skills.
- Professional telephone manner and customer service skills
- Good word / text processing skills to include proof reading/formatting.
- Flexible and adaptable, able to take direction and instruction from others.
- Proactive, self motivated and a positive approach to work.
- Able to work on own initiative within Trust guidelines and to be able to work within agreed timescales.
- Maintenance of confidentiality and awareness of data protection procedures.
- Ability to remain calm and pleasant at all times.
- Good keyboard and IT skills including knowledge of Microsoft Office - Word, Excel and Outlook
Desirable
- Familiarity with medical terminology
- Prior use of SystmOne and Esearcher
- Customer service experience
Other
Essential
- Ability to travel between bases in an efficient and timely manner
- Evidence that personal behaviour reflects Trust Values
- Reliable work record
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
East Sussex Healthcare NHS Trust
Address
Egerton Park, Bexhill on Sea with possible travel to alternative bases across East Sussex
Egerton Road
Bexhill on Sea
TN39 3HL
Employer's website
http://jobs.esht.nhs.uk/ (Opens in a new tab)
