Job summary
East Sussex Healthcare NHS Trust is looking for a highly motivated and enthusiastic full time Payroll Transactions Officer to join our dedicated team of Finance professionals.
You will be a self-motivated, pro-active individual with a positive attitude and good communication skills. You will be able to flexibly manage your workload and provide a full service as a dual role in both the Payroll Liaison and Accountancy Services teams.
Careful use of Trust systems both manual and electronic, to ensure accuracy of data. Store and share information in accordance with department protocols, Trust Information Governance Policy and Data Protection Legislation.
To act as a point of liaison between Financial Services and SBS and improving the accuracy of the General Ledger (GL). Support the resolution of pay related queries, prepare the relevant interface files for staff expenses, validate weekly/monthly deduction and payment files and reconcile pay related control accounts
Main duties of the job
To support the process of resolving any pay or staff expense related queries and improving the accuracy of the information that generates a payroll transaction. To create interface files to be shared with the Sussex Health and Care Payroll Hub to facilitate payment of staff expenses and the weekly / monthly payroll.
To lead on the process of reconciling any pay of staff expense related control accounts, investigating and resolving any queries and ensuring accuracy in any balance being held.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications
Essential
- oEducated to GCSE level or equivalent including English and Maths (Grade C and above)
- oEvidence of financial accounting experience in a large/complex organisation
- oNVQ level 4 / Association of Accounting Technicians (AAT) Technician level or equivalent level of experience
Desirable
- oPayroll Diploma
- oECDL or alternative IT qualification
Experience
Essential
- oAt least 2 years NHS Payroll experience or equivalent large complex organisation or knowledge and experience of computerised payroll systems
- oExperience of maintaining appropriate audit/management controls
- oExperience of technical accounting, capital accounting and/or financial management experience in the NHS or other large complex organisation
- oExperience of analysing and investigating financial data
Desirable
- oEquivalent experience working in a multi-disciplinary payroll or finance department
- oNHS Accounting Experience
Skills
Essential
- oExcellent customer service and communication skills both verbal and non-verbal
- oHighly numerical with strong excel and MS office skills, attention to detail and the ability to manipulate, interrogate and understand financial and payroll data
- oA good range of financial and other analytical and problem-solving skills and the ability to recommend appropriate change
- oAbility to work collaboratively, working within and outside of a team environment
- oAbility to balance the requirement for periods of concentration with the need to deal with interruptions and a change in focus at short notice
- oGood IT skills including knowledge of Microsoft Office - Word, Excel and Outlook
- oUnderstanding of expenses both NHS and HMRC
- oAbility to work collaboratively, working within and outside of a team environment
- oAbility to balance the requirement for periods of concentration with the need to deal with interruptions and a change in focus at short notice
Desirable
- oKnowledge of NHS Employers Handbook Terms and Conditions
- oGood knowledge of Accounting Standards
Other
Essential
- oAbility to deal with staff and Managers on a strictly confidential basis
- oAbility to manage self and exhibit personal skills, including self-awareness, self-management, and drive for improvement, always maintaining a positive and enthusiastic attitude
- oAble to work under extreme pressure daily and meet strict and conflicting deadlines
- oAble to deal effectively with aggressive or abusive staff and handle fraught situations tactfully
- oReliable work record
- oAble to travel independently between sites as required in an efficient and timely manner
- oDBS clearance if applicable
- oEvidence that personal behaviour reflects Trust values
Person Specification
Qualifications
Essential
- oEducated to GCSE level or equivalent including English and Maths (Grade C and above)
- oEvidence of financial accounting experience in a large/complex organisation
- oNVQ level 4 / Association of Accounting Technicians (AAT) Technician level or equivalent level of experience
Desirable
- oPayroll Diploma
- oECDL or alternative IT qualification
Experience
Essential
- oAt least 2 years NHS Payroll experience or equivalent large complex organisation or knowledge and experience of computerised payroll systems
- oExperience of maintaining appropriate audit/management controls
- oExperience of technical accounting, capital accounting and/or financial management experience in the NHS or other large complex organisation
- oExperience of analysing and investigating financial data
Desirable
- oEquivalent experience working in a multi-disciplinary payroll or finance department
- oNHS Accounting Experience
Skills
Essential
- oExcellent customer service and communication skills both verbal and non-verbal
- oHighly numerical with strong excel and MS office skills, attention to detail and the ability to manipulate, interrogate and understand financial and payroll data
- oA good range of financial and other analytical and problem-solving skills and the ability to recommend appropriate change
- oAbility to work collaboratively, working within and outside of a team environment
- oAbility to balance the requirement for periods of concentration with the need to deal with interruptions and a change in focus at short notice
- oGood IT skills including knowledge of Microsoft Office - Word, Excel and Outlook
- oUnderstanding of expenses both NHS and HMRC
- oAbility to work collaboratively, working within and outside of a team environment
- oAbility to balance the requirement for periods of concentration with the need to deal with interruptions and a change in focus at short notice
Desirable
- oKnowledge of NHS Employers Handbook Terms and Conditions
- oGood knowledge of Accounting Standards
Other
Essential
- oAbility to deal with staff and Managers on a strictly confidential basis
- oAbility to manage self and exhibit personal skills, including self-awareness, self-management, and drive for improvement, always maintaining a positive and enthusiastic attitude
- oAble to work under extreme pressure daily and meet strict and conflicting deadlines
- oAble to deal effectively with aggressive or abusive staff and handle fraught situations tactfully
- oReliable work record
- oAble to travel independently between sites as required in an efficient and timely manner
- oDBS clearance if applicable
- oEvidence that personal behaviour reflects Trust values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
