Job summary
This role is to fully support the Estates & Facilities management team in the provision of an operation service, to include a comprehensive secretarial and administration service.
To fully support the Business Services Officer in the service of administering information systems for the Estates & Facilities division and ensure that suitable and adequate administration support is provided to the Estates and Facilities management team.
The post holder will be required to support the Estates & Facilities HealthRoster Lead with the processing of information on the HealthRoster Time & Attendance system across the division through on-going administration, cover in periods of absence of the payroll lockdown and reports.
Main duties of the job
There are two posts:
Post 1: Monday to Friday 0800-1600
Post 2: Monday to Friday 0800-1400
Please indicate on your application the post you are applying for.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us
Person Specification
Qualifications
Essential
- Good general education to GCSE or equivalent with evidence of good numeracy and literacy.
- RSA II text and word processing or equivalent experience
- Typing and keyboard skills to RSA III or equivalent
- NVQ Level 3 in Business Administration
Desirable
Experience
Essential
- Evidence of previous administration or secretarial experience in a busy working office environment
- Experience of providing a customer care service
- Experience on Microsoft Office - Outlook, Word, Excel, Publisher
- Experience in transcribing notes/minutes from recording
Desirable
- Previous NHS administrative experience
Skills/Knowledge/Abilities
Essential
- Excellent knowledge of Microsoft Office programs -
- Excellent communication skills, both written and verbal
- Accurate IT and keyboard skills including Excel spreadsheets shorthand
- Experienced in both copy and audio typing
- Ability to work independently and unsupervised during periods of time
- High standard of organisational ability
Desirable
- Knowledge of projects/presentation and artwork packages
- Knowledge of Time and Attendance systems i.e. HealthRoster
Person Specification
Qualifications
Essential
- Good general education to GCSE or equivalent with evidence of good numeracy and literacy.
- RSA II text and word processing or equivalent experience
- Typing and keyboard skills to RSA III or equivalent
- NVQ Level 3 in Business Administration
Desirable
Experience
Essential
- Evidence of previous administration or secretarial experience in a busy working office environment
- Experience of providing a customer care service
- Experience on Microsoft Office - Outlook, Word, Excel, Publisher
- Experience in transcribing notes/minutes from recording
Desirable
- Previous NHS administrative experience
Skills/Knowledge/Abilities
Essential
- Excellent knowledge of Microsoft Office programs -
- Excellent communication skills, both written and verbal
- Accurate IT and keyboard skills including Excel spreadsheets shorthand
- Experienced in both copy and audio typing
- Ability to work independently and unsupervised during periods of time
- High standard of organisational ability
Desirable
- Knowledge of projects/presentation and artwork packages
- Knowledge of Time and Attendance systems i.e. HealthRoster
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
