Digital Health Records Administration Assistant
The closing date is 24 November 2025
Job summary
We are recruiting!
The role: Digital Health Records Clerk (Band 2 for up to 12 months)
The Department: Digital Health Records
We are looking for a methodical and Digitally fluent Digital Health Records Clerk to join our Digital Health Records team. In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments. Your work will directly support the delivery of safe, efficient, and high-quality care.
You will need to be a highly organised and self-motivated individual with a proactive, can-do attitude, committed to delivering a high-quality digital patient record within the fast-paced and changing environment of Digital Health Records and Clinic Preparation.
Main duties of the job
Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.
Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.
Flag missing or incomplete information and follow up with appropriate departments
Maintain confidentiality and comply with data protection regulations (e.g., GDPR)
Collaborate with clinical and administrative staff to streamline patient flow
Support digital record audits and quality improvement initiatives
Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs.
Potential applicants should ensure they evidence the skills listed above in their application.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Details
Date posted
11 November 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,465 a year per annum, pro rata
Contract
Fixed term
Duration
12 months
Working pattern
Part-time
Reference number
374-LVB0325
Job locations
Conquest Hospital
The Ridge
StLeonards - On - Sea
TN37 7RD
Employer details
Employer name
East Sussex Healthcare NHS Trust
Address
Conquest Hospital
The Ridge
StLeonards - On - Sea
TN37 7RD
Employer's website
http://jobs.esht.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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